X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• DS: Dropship
• SA: Stock Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

Usage notes

Purchase Order Date

050 Heading > REF

REF Reference Identification

Required · Max use >1

To specify identifying information

Usage notes

Requirements from Vendors for identifying information will be sent in the REF Segment.

REF Segment with “VR” in REF01 is requested to be returned in documents to Motor State Distributing.

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• IC: Information Contact

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• PC: Prepaid but Charged to Customer
• PP: Prepaid by Buyer

110 Heading > CSH

CSH Sales Requirements

Required · Max use 5

To specify general conditions or requirements of the sale

Usage notes

If BEG02 = ‘DS’ and CSH01 = ‘N’ and product is not available, please contact Motor State Distributing Buyer for further instructions.

CSH-01 · 563 · Sales Requirement Code · Required · Identifier (ID)

Code to identify a specific requirement or agreement of sale

• N: No Back Order
• Y: Back Order if Out of Stock

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

150 Heading > DTM

DTM Date/Time Reference Delivery Requested

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference Requested Ship

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 002: Delivery Requested

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

150 Heading > DTM

DTM Date/Time Reference Requested Ship

Required · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference Delivery Requested

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 010: Requested Ship

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

If unable to convert Motor State Distributing ship via codes, provide a list of vendor ship via codes to Motor State Distributing and the ship via codes will be converted prior to transmission to the Vendor ship via codes.

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01 · 133 · Routing Sequence Code · Optional · Identifier (ID) · Min 1 Max 2

Code describing the relationship of a carrier to a specific shipment movement

TD5-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

TD5-03 · 67 · Identification Code · Optional · String (AN)

Code identifying a party or other code

Usage notes

Carrier Name assigned to SCAC code in element 66.

• BESTWAY: Bestway
• FEDEX 2ND DAY: FedEx 2nd Day
• FEDEX GROUND: FedEx Ground
• FEDEX NEXT DAY: FedEx Next Day
• FEDEX SAT: FedEx Sat
• PICKUP: Pickup
• PREPAID: Prepaid
• UPS 2ND DAY: UPS 2nd Day
• UPS 3RD DAY: UPS 3rd Day
• UPS GROUND: UPS Ground
• UPS NEXT DAY AIR: UPS Next Day Air
• UPS SATURDAY: UPS Saturday

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID) · Min 1 Max 2

Code specifying the method or type of transportation for the shipment

TD5-05 · 387 · Routing · Required · String (AN)

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

• ECHO LOGISTICS: Echo Logistics
  For TD503 "BESTWAY"

  ATTENTION VENDOR!; FOR LTL SHIPMENTS PLEASE CALL OUR LTL COORDINATOR ECHO LOGISTICS @ 1-800-354-7993 EXT.2006 TO REQUEST PICKUP

• FEDEX 2 DAY: FedEx 2 Day
  For TD503 "FEDEX 2ND DAY"

  ATTENTION VENDOR!; FEDEX 2 DAY PLEASE SHIP USING MOTORSTATE; FEDEX ACCOUNT #133701036

• FEDEX GROUND: FedEx Ground
  For TD503 "FEDEX GROUND"

  ATTENTION VENDOR!; PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036; FOR ORDERS YOU DEEM LARGE OR HEAVY ENOUGH FOR MOTOR FREIGHT, PLEASE CALL FOR LTL COORDINATOR INFORMATION

  ATTENTION VENDOR!; FOR FEDERAL EXPRESS SHIPMENTS, PLEASE SHIP AND BILL AS THIRD PARTY USING MOTOR STATE FEDERAL EXPRESS ACCOUNT #13370136.

• FEDEX Priority Saturday Delivery: FedEx Priority Saturday Delivery
  For TD503 "FEDEX SAT"

  ATTENTION VENDOR!; FEDEX PRIORITY SATURDAY DELIVERY PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036

• FEDEX Standard Overnight: FedEx Standard Overnight
  For TD503 "FEDEX NEXT DAY"

  ATTENTION VENDOR!; FEDEX STANDARD OVERNIGHT PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036

• PICKUP: Pickup
  For TD503 "PICKUP"

• PREPAID: Prepaid
  For TD503 "PREPAID"

  ATTENTION VENDOR!; ORDER MEETS PREPAID FREIGHT ALLOWANCE!; PLEASE CONTACT OUR RECEIVING DEPARTMENT TO SCHEDULE.; DELIVERY ON SHIPMENTS CONTAINING 5 SKIDS OR MORE; BRYAN JORDAN E-MAIL: bjordan@motorstate.com; BRENT WALKER E-MAIL: bwalker@motorstate.com; RECEIVING E-MAIL: receiving2a@motorstate.com

• UPS BLUE LABEL SECOND DAY AIR: UPS Blue Label Second Day Air
  For TD503 "UPS 2ND DAY"

  ATTENTION VENDOR!; UPS BLUE LABEL SECOND DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

• UPS GROUND: UPS Ground
  For TD503 "UPS GROUND"

  ATTENTION VENDOR!; PLEASE SHIP USING MOTORSTATE UPS ACCOUNT #1V0-19A; FOR ORDERS YOU DEEM LARGE OR HEAVY ENOUGH FOR MOTOR FREIGHT, PLEASE CALL FOR LTL COORDINATOR INFORMATION

• UPS ORANGE LABEL THIRD DAY AIR: UPS Orange Label Third Day Air
  For TD503 "UPS 3RD DAY"

  ATTENTION VENDOR!; UPS ORANGE LABEL THIRD DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

• UPS RED LABEL NEXT DAY AIR: UPS Red Label Next Day Air
  For TD503 "UPS NEXT DAY AIR"

  ATTENTION VENDOR!; UPS RED LABEL NEXT DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

• UPS RED NEXT AIR SATURDAY DELIVERY: UPS Red Next Air Saturday Delivery
  For TD503 "UPS SATURDAY"

  ATTENTION VENDOR!; UPS RED LABEL NEXT DAY AIR SATURDAY DELIVERY PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

TD5-12 · 284 · Service Level Code · Optional · Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

• 3D: Three Day Service
  For TD503 "UPS 3RD DAY"

• ND: Next Day Air
  For TD503 "UPS NEXT DAY AIR"

  For TD503 "UPS SATURDAY"

• ON: Overnight
  For TD503 "FEDEX NEXT DAY"

• SA: Same Day
• SC: Second Day Air
  For TD503 "UPS 2ND DAY"

• SD: Saturday
  For TD503 "FEDEX SAT"

• SE: Second Day
  For TD503 "FEDEX 2ND DAY"

• SG: Standard Ground
  For TD503 "FEDEX GROUND"

  For TD503 "UPS GROUND"

• ZZ: Mutually Defined
  For TD503 "BESTWAY"

  For TD503 "PREPAID"

  For TD503 "PICKUP"

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Notes

300 Heading > N9 Loop > MSG

MSG Message Text

Optional · Max use 1000

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

Usage notes

At minimum, MSG01 will contain the carrier instructions.

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• SF: Ship From
• ST: Ship To
• VN: Vendor

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

N104 for Ship From entity will be sent if required by Vendor. Vendor must provide list of ship from Identification Codes.

N104 for Bill To entity will not be sent.

N104 for Ship To will be sent on stock orders only (BEG02 = SA). N104 for Ship To will not be sent on Drop Ship Orders (BEG02 = DS).

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

N3 segment will be sent for Ship From, Ship To and Bill to Entities only.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

Usage notes

N4 segment will be sent for Ship From, Ship To and Bill to Entities only.

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Original line number in PO101is required to be sent in returning documents.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CS: Case
• EA: Each
• FT: Foot
• GA: Gallon
• HR: Hour
• IN: Inch
• PR: Pair
• QT: Quart

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• PE: Price per Each

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• BP: Buyer's Part Number

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Buyer Part Number requested to be sent in returning documents if received in 850 Purchase Order.

PO1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VP: Vendor's (Seller's) Part Number

PO1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor Part Number required to be sent in returning documents if received in 850 Purchase Order.

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

UPC Code requested to be sent in returning document if received in 850 Purchase Order or available at Vendor.

PID Loop Required Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

289 Detail > PO1 Loop > MSG

MSG Message Text

Optional · Max use >1

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

This segment is intended to provide hash totals to validate transaction completeness and correctness.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

CTT02 represents the hash total of the PO102 element.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Drop Ship Sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240427*1914*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240427*191456*000000001*X*004010~
ST*850*30001~
BEG*00*DS*888888**20170616~
REF*VR*9999-DS Buyer~
PER*IC*DropShip Buyer*TE*111-111-111*FX*999-999-9999*EM*dbuyer@motorstate.com~
CSH*Y~
ITD************2%X15TH/25TH~
DTM*002*20170702~
DTM*010*20170616~
TD5*Z*ZZ*PREPAID**PREPAID~
N9*ZZ*NOTES~
MSG*PLEASE CONFIRM PO!!!!~
MSG*ATTENTION VENDOR! ORDER MEETS PREPAID FREIGHT ALLOWANCE!~
N1*VN*VENDORNAME*92*9999~
N1*ST*DIRECT BUYER NAME~
N3*2 PEARL DRIVE~
N4*ANYCITY*MI*49099~
N1*BT*MOTOR STATE DISTRIBUTING~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
PO1*1*1*EA*65.91*PE*BP*ZZZ1168*VP*1168~
PID*F****CONVERSION KIT~
CTT*1*1~
SE*23*30001~
GE*1*000000001~
IEA*1*000000001~

Stock Order Sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240427*1912*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240427*191205*000000001*X*004010~
ST*850*40001~
BEG*00*SA*953182**20170616~
REF*VR*9999-BUYER~
PER*IC*STOCK BUYER*TE*999-999-9999*FX*111-111-0111*EM*sbuyer@motorstate.com~
CSH*Y~
ITD************2%X15TH/25TH~
DTM*002*20170703~
DTM*010*20170616~
TD5*Z*ZZ*PREPAID**PREPAID~
N9*ZZ*NOTES~
MSG*PLEASE CONFIRM PO!!!!~
MSG*ATTENTION VENDOR! ORDER MEETS PREPAID FREIGHT ALLOWANCE!~
N1*VN*VENDOR NAME*92*9999~
N1*ST*MOTOR STATE DISTRIBUTING*92*MAIN~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
N1*BT*MOTOR STATE DISTRIBUTING~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
PO1*1*2*EA*65.91*PE*BP*ZZZ1168*VP*1168LS~
PID*F****CONVERSION KIT~
PO1*2*6*EA*27.48*PE*BP*ABC740111*VP*740111~
PID*F****FLAME-THROWER COIL~
PO1*3*10*EA*36.01*PE*BP*ZMZ80828*VP*80828~
PID*F****WIRE SET - BLACK~
CTT*3*18~
SE*27*40001~
GE*1*000000001~
IEA*1*000000001~