Motor State Distributing
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Motor State Distributing. Contact Motor State Distributing for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Drop Ship Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Required
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference Delivery Requested
Max use 10
Required
DTM
150
Date/Time Reference Requested Ship
Max use 1
Required
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
N9 Loop
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

DS
Dropship
SA
Stock Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
Usage notes

Purchase Order Date

REF
050
Heading > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Usage notes

Requirements from Vendors for identifying information will be sent in the REF Segment.

REF Segment with “VR” in REF01 is requested to be returned in documents to Motor State Distributing.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

VR
Vendor ID Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
PC
Prepaid but Charged to Customer
PP
Prepaid by Buyer
CSH
110
Heading > CSH

Sales Requirements

RequiredMax use 5

To specify general conditions or requirements of the sale

Usage notes

If BEG02 = ‘DS’ and CSH01 = ‘N’ and product is not available, please contact Motor State Distributing Buyer for further instructions.

Example
CSH-01
563
Sales Requirement Code
Required
Identifier (ID)

Code to identify a specific requirement or agreement of sale

N
No Back Order
Y
Back Order if Out of Stock
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Example
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
150
Heading > DTM

Date/Time Reference Delivery Requested

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Requested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM
150
Heading > DTM

Date/Time Reference Requested Ship

RequiredMax use 1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

010
Requested Ship
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

If unable to convert Motor State Distributing ship via codes, provide a list of vendor ship via codes to Motor State Distributing and the ship via codes will be converted prior to transmission to the Vendor ship via codes.

Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
Min 1Max 2

Code describing the relationship of a carrier to a specific shipment movement

TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
TD5-03
67
Identification Code
Optional
String (AN)

Code identifying a party or other code

Usage notes

Carrier Name assigned to SCAC code in element 66.

BESTWAY
Bestway
FEDEX 2ND DAY
FedEx 2nd Day
FEDEX GROUND
FedEx Ground
FEDEX NEXT DAY
FedEx Next Day
FEDEX SAT
FedEx Sat
PICKUP
Pickup
PREPAID
Prepaid
UPS 2ND DAY
UPS 2nd Day
UPS 3RD DAY
UPS 3rd Day
UPS GROUND
UPS Ground
UPS NEXT DAY AIR
UPS Next Day Air
UPS SATURDAY
UPS Saturday
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
Min 1Max 2

Code specifying the method or type of transportation for the shipment

TD5-05
387
Routing
Required
String (AN)

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

ECHO LOGISTICS
Echo Logistics

For TD503 "BESTWAY"

ATTENTION VENDOR!
FOR LTL SHIPMENTS PLEASE CALL OUR LTL COORDINATOR ECHO LOGISTICS @ 1-800-354-7993 EXT.2006 TO REQUEST PICKUP

FEDEX 2 DAY
FedEx 2 Day

For TD503 "FEDEX 2ND DAY"

ATTENTION VENDOR!
FEDEX 2 DAY PLEASE SHIP USING MOTORSTATE
FEDEX ACCOUNT #133701036

FEDEX GROUND
FedEx Ground

For TD503 "FEDEX GROUND"

ATTENTION VENDOR!
PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036
FOR ORDERS YOU DEEM LARGE OR HEAVY ENOUGH FOR MOTOR FREIGHT, PLEASE CALL FOR LTL COORDINATOR INFORMATION

ATTENTION VENDOR!
FOR FEDERAL EXPRESS SHIPMENTS, PLEASE SHIP AND BILL AS THIRD PARTY USING MOTOR STATE FEDERAL EXPRESS ACCOUNT #13370136.

FEDEX Priority Saturday Delivery
FedEx Priority Saturday Delivery

For TD503 "FEDEX SAT"

ATTENTION VENDOR!
FEDEX PRIORITY SATURDAY DELIVERY PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036

FEDEX Standard Overnight
FedEx Standard Overnight

For TD503 "FEDEX NEXT DAY"

ATTENTION VENDOR!
FEDEX STANDARD OVERNIGHT PLEASE SHIP USING MOTORSTATE FEDEX ACCOUNT #133701036

PICKUP
Pickup

For TD503 "PICKUP"

PREPAID
Prepaid

For TD503 "PREPAID"

ATTENTION VENDOR!
ORDER MEETS PREPAID FREIGHT ALLOWANCE!
PLEASE CONTACT OUR RECEIVING DEPARTMENT TO SCHEDULE.
DELIVERY ON SHIPMENTS CONTAINING 5 SKIDS OR MORE
BRYAN JORDAN E-MAIL: bjordan@motorstate.com
BRENT WALKER E-MAIL: bwalker@motorstate.com
RECEIVING E-MAIL: receiving2a@motorstate.com

UPS BLUE LABEL SECOND DAY AIR
UPS Blue Label Second Day Air

For TD503 "UPS 2ND DAY"

ATTENTION VENDOR!
UPS BLUE LABEL SECOND DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

UPS GROUND
UPS Ground

For TD503 "UPS GROUND"

ATTENTION VENDOR!
PLEASE SHIP USING MOTORSTATE UPS ACCOUNT #1V0-19A
FOR ORDERS YOU DEEM LARGE OR HEAVY ENOUGH FOR MOTOR FREIGHT, PLEASE CALL FOR LTL COORDINATOR INFORMATION

UPS ORANGE LABEL THIRD DAY AIR
UPS Orange Label Third Day Air

For TD503 "UPS 3RD DAY"

ATTENTION VENDOR!
UPS ORANGE LABEL THIRD DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

UPS RED LABEL NEXT DAY AIR
UPS Red Label Next Day Air

For TD503 "UPS NEXT DAY AIR"

ATTENTION VENDOR!
UPS RED LABEL NEXT DAY AIR PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

UPS RED NEXT AIR SATURDAY DELIVERY
UPS Red Next Air Saturday Delivery

For TD503 "UPS SATURDAY"

ATTENTION VENDOR!
UPS RED LABEL NEXT DAY AIR SATURDAY DELIVERY PLEASE SHIP USING MOTOR STATE UPS ACCOUNT #1V0-19A

TD5-12
284
Service Level Code
Optional
Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

3D
Three Day Service

For TD503 "UPS 3RD DAY"

ND
Next Day Air

For TD503 "UPS NEXT DAY AIR"

For TD503 "UPS SATURDAY"

ON
Overnight

For TD503 "FEDEX NEXT DAY"

SA
Same Day
SC
Second Day Air

For TD503 "UPS 2ND DAY"

SD
Saturday

For TD503 "FEDEX SAT"

SE
Second Day

For TD503 "FEDEX 2ND DAY"

SG
Standard Ground

For TD503 "FEDEX GROUND"

For TD503 "UPS GROUND"

ZZ
Mutually Defined

For TD503 "BESTWAY"

For TD503 "PREPAID"

For TD503 "PICKUP"

N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Notes

MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

Usage notes

At minimum, MSG01 will contain the carrier instructions.

N9 Loop end
N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
SF
Ship From
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

N104 for Ship From entity will be sent if required by Vendor. Vendor must provide list of ship from Identification Codes.

N104 for Bill To entity will not be sent.

N104 for Ship To will be sent on stock orders only (BEG02 = SA). N104 for Ship To will not be sent on Drop Ship Orders (BEG02 = DS).

N3
330
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

N3 segment will be sent for Ship From, Ship To and Bill to Entities only.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
340
Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

N4 segment will be sent for Ship From, Ship To and Bill to Entities only.

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Original line number in PO101is required to be sent in returning documents.

PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CS
Case
EA
Each
FT
Foot
GA
Gallon
HR
Hour
IN
Inch
PR
Pair
QT
Quart
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

PE
Price per Each
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Buyer Part Number requested to be sent in returning documents if received in 850 Purchase Order.

PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Vendor Part Number required to be sent in returning documents if received in 850 Purchase Order.

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC Code requested to be sent in returning document if received in 850 Purchase Order or available at Vendor.

PID Loop
RequiredMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
MSG
289
Detail > PO1 Loop > MSG

Message Text

OptionalMax use >1

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Usage notes

This segment is intended to provide hash totals to validate transaction completeness and correctness.

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

CTT02 represents the hash total of the PO102 element.

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Drop Ship Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1914*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240427*191456*000000001*X*004010~
ST*850*30001~
BEG*00*DS*888888**20170616~
REF*VR*9999-DS Buyer~
PER*IC*DropShip Buyer*TE*111-111-111*FX*999-999-9999*EM*dbuyer@motorstate.com~
CSH*Y~
ITD************2%X15TH/25TH~
DTM*002*20170702~
DTM*010*20170616~
TD5*Z*ZZ*PREPAID**PREPAID~
N9*ZZ*NOTES~
MSG*PLEASE CONFIRM PO!!!!~
MSG*ATTENTION VENDOR! ORDER MEETS PREPAID FREIGHT ALLOWANCE!~
N1*VN*VENDORNAME*92*9999~
N1*ST*DIRECT BUYER NAME~
N3*2 PEARL DRIVE~
N4*ANYCITY*MI*49099~
N1*BT*MOTOR STATE DISTRIBUTING~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
PO1*1*1*EA*65.91*PE*BP*ZZZ1168*VP*1168~
PID*F****CONVERSION KIT~
CTT*1*1~
SE*23*30001~
GE*1*000000001~
IEA*1*000000001~

Stock Order Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1912*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240427*191205*000000001*X*004010~
ST*850*40001~
BEG*00*SA*953182**20170616~
REF*VR*9999-BUYER~
PER*IC*STOCK BUYER*TE*999-999-9999*FX*111-111-0111*EM*sbuyer@motorstate.com~
CSH*Y~
ITD************2%X15TH/25TH~
DTM*002*20170703~
DTM*010*20170616~
TD5*Z*ZZ*PREPAID**PREPAID~
N9*ZZ*NOTES~
MSG*PLEASE CONFIRM PO!!!!~
MSG*ATTENTION VENDOR! ORDER MEETS PREPAID FREIGHT ALLOWANCE!~
N1*VN*VENDOR NAME*92*9999~
N1*ST*MOTOR STATE DISTRIBUTING*92*MAIN~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
N1*BT*MOTOR STATE DISTRIBUTING~
N3*8300 LANE DRIVE~
N4*WATERVLIET*MI*49098~
PO1*1*2*EA*65.91*PE*BP*ZZZ1168*VP*1168LS~
PID*F****CONVERSION KIT~
PO1*2*6*EA*27.48*PE*BP*ABC740111*VP*740111~
PID*F****FLAME-THROWER COIL~
PO1*3*10*EA*36.01*PE*BP*ZMZ80828*VP*80828~
PID*F****WIRE SET - BLACK~
CTT*3*18~
SE*27*40001~
GE*1*000000001~
IEA*1*000000001~

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