Motor State Distributing
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Invoice for a Drop Ship Order
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Optional
REF
050
Reference Identification
Max use 12
Required
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
summary
TDS
010
Total Monetary Value Summary
Max use 1
Required
SAC Loop
CTT
070
Transaction Totals
Max use 1
Required
SE
080
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
Usage notes
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 12
Required
Date (DT)
CCYYMMDD format
Usage notes
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
BIG-05
328
Release Number
Optional
String (AN)
Min 1Max 30
BIG-07
640
Transaction Type Code
Required
Identifier (ID)
CN
Credit Invoice
DI
Debit Invoice
NTE
030
Heading > NTE

Note/Special Instruction

OptionalMax use 100
Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
REF
050
Heading > REF

Reference Identification

RequiredMax use 12
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
VR
Vendor ID Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
RE
Party to receive commercial invoice remittance
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
090
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04) or Terms Discount Days Due (ITD-05) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04) or Terms Discount Days Due (ITD-05) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Example
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
BX
Box
CS
Case
EA
Each
FT
Foot
GA
Gallon
HR
Hour
IN
Inch
PR
Pair
QT
Quart
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
PE
Price per Each
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
U.P.C. Consumer Package Code (1-5-5-1)
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
RequiredMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Usage notes
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
B210
Co-op Credit
B310
Commission Amount
B610
Container Service Charge USA and Canada
B750
Core Charge
C030
Delivery Surcharge (Drop Ship)
C350
Promo Discount/Allowance
D240
Freight
D270
Fuel Surcharge
D360
Goods and Services Tax Charge (GST)
D500
Handling
D890
Installation and Warranty
G360
Repair Charges
G970
Minimum Order Charge
H220
Specification Review
H750
Sales Tax (State and Local)
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
Usage notes
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Invoice for a Drop Ship Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1811*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240427*181146*000000001*X*004010~
ST*810*0002~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
REF*VR*Vendor ID~
N1*ST*Drop Ship Name~
N3*1234 Drop Ship Address*Drop Ship Address2~
N4*Drop Ship City*ZZ*12345~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*0*20140609*10*20140630~
IT1*1*1*EA*69.25**BP*Lane Prod ID*VP*Vendor Prod ID*UP*696969696969~
PID*F****Product Description~
TDS*5925~
SAC*C*C350***10~
CTT*1~
SE*16*0002~
GE*1*000000001~
IEA*1*000000001~

Invoice for a Stock Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1809*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240427*180906*000000001*X*004010~
ST*810*0001~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
NTE**This note affects the entire invoice if utilized in translation!~
REF*VR*VendorID~
N1*ST*Motor State Distributing*92*MAIN~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*2*20140609*10*20140630**1600~
IT1*1*40*EA*10.00*PE*BP*Lane Product ID*VP*Vendor Product ID*UP*999999999999~
PID*F****Product Description~
IT1*2*200*BX*1.00*PE*BP*Motor State Part 1*VP*Vendor Part 1*UP*123456987321~
PID*F****This part number’s description~
IT1*3*2*EA*100.00*PE*BP*Allstar Part Number*VP*Vendor Part Number*UP*123456789123~
PID*F****Part description~
TDS*880~
SAC*C*D240***80~
CTT*3~
SE*21*0001~
GE*1*000000001~
IEA*1*000000001~

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