Stedi maintains this guide based on public documentation from Motor State Distributing. Contact Motor State Distributing for official EDI specifications. To report any errors in this guide, please contact us.
X12 810 Invoice
—
Delimiters
- ~ Segment
- * Element
- > Component
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
—
- 00
- No Authorization Information Present (No Meaningful Information in I02)
—
- 00
- No Security Information Present (No Meaningful Information in I04)
—
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
—
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
—
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
—
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Heading
N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1
Name
RequiredMax use 1
—
Usage notes
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
—
- BT
- Bill-to-Party
- RE
- Party to receive commercial invoice remittance
- ST
- Ship To
- VN
- Vendor
N1 Loop end
ITD
130
Heading > ITD
Terms of Sale/Deferred Terms of Sale
OptionalMax use >1
—
Example
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04) or Terms Discount Days Due (ITD-05) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04) or Terms Discount Days Due (ITD-05) is required
Heading end
Detail
IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1
Baseline Item Data (Invoice)
RequiredMax use 1
—
Example
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
—
- BX
- Box
- CS
- Case
- EA
- Each
- FT
- Foot
- GA
- Gallon
- HR
- Hour
- IN
- Inch
- PR
- Pair
- QT
- Quart
—
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
PID Loop
RequiredMax >1
PID Loop end
IT1 Loop end
Detail end
Summary
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
—
Example
—
- B210
- Co-op Credit
- B310
- Commission Amount
- B610
- Container Service Charge USA and Canada
- B750
- Core Charge
- C030
- Delivery Surcharge (Drop Ship)
- C350
- Promo Discount/Allowance
- D240
- Freight
- D270
- Fuel Surcharge
- D360
- Goods and Services Tax Charge (GST)
- D500
- Handling
- D890
- Installation and Warranty
- G360
- Repair Charges
- G970
- Minimum Order Charge
- H220
- Specification Review
- H750
- Sales Tax (State and Local)
SAC Loop end
Summary end
EDI Samples
Invoice for a Drop Ship Order
ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1811*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240427*181146*000000001*X*004010~
ST*810*0002~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
REF*VR*Vendor ID~
N1*ST*Drop Ship Name~
N3*1234 Drop Ship Address*Drop Ship Address2~
N4*Drop Ship City*ZZ*12345~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*0*20140609*10*20140630~
IT1*1*1*EA*69.25**BP*Lane Prod ID*VP*Vendor Prod ID*UP*696969696969~
PID*F****Product Description~
TDS*5925~
SAC*C*C350***10~
CTT*1~
SE*16*0002~
GE*1*000000001~
IEA*1*000000001~
GS*IN*SENDERGS*RECEIVERGS*20240427*181146*000000001*X*004010~
ST*810*0002~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
REF*VR*Vendor ID~
N1*ST*Drop Ship Name~
N3*1234 Drop Ship Address*Drop Ship Address2~
N4*Drop Ship City*ZZ*12345~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*0*20140609*10*20140630~
IT1*1*1*EA*69.25**BP*Lane Prod ID*VP*Vendor Prod ID*UP*696969696969~
PID*F****Product Description~
TDS*5925~
SAC*C*C350***10~
CTT*1~
SE*16*0002~
GE*1*000000001~
IEA*1*000000001~
Invoice for a Stock Order
ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240427*1809*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240427*180906*000000001*X*004010~
ST*810*0001~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
NTE**This note affects the entire invoice if utilized in translation!~
REF*VR*VendorID~
N1*ST*Motor State Distributing*92*MAIN~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*2*20140609*10*20140630**1600~
IT1*1*40*EA*10.00*PE*BP*Lane Product ID*VP*Vendor Product ID*UP*999999999999~
PID*F****Product Description~
IT1*2*200*BX*1.00*PE*BP*Motor State Part 1*VP*Vendor Part 1*UP*123456987321~
PID*F****This part number’s description~
IT1*3*2*EA*100.00*PE*BP*Allstar Part Number*VP*Vendor Part Number*UP*123456789123~
PID*F****Part description~
TDS*880~
SAC*C*D240***80~
CTT*3~
SE*21*0001~
GE*1*000000001~
IEA*1*000000001~
GS*IN*SENDERGS*RECEIVERGS*20240427*180906*000000001*X*004010~
ST*810*0001~
BIG*20140530*InvoiceNum*20140528*PONumber***DI~
NTE**This note affects the entire invoice if utilized in translation!~
REF*VR*VendorID~
N1*ST*Motor State Distributing*92*MAIN~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
N1*BT*Motor State Distributing~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
ITD*01*3*2*20140609*10*20140630**1600~
IT1*1*40*EA*10.00*PE*BP*Lane Product ID*VP*Vendor Product ID*UP*999999999999~
PID*F****Product Description~
IT1*2*200*BX*1.00*PE*BP*Motor State Part 1*VP*Vendor Part 1*UP*123456987321~
PID*F****This part number’s description~
IT1*3*2*EA*100.00*PE*BP*Allstar Part Number*VP*Vendor Part Number*UP*123456789123~
PID*F****Part description~
TDS*880~
SAC*C*D240***80~
CTT*3~
SE*21*0001~
GE*1*000000001~
IEA*1*000000001~
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