X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• DR: Direct Ship
  Guest-requested order shipping to their home or jobsite location.

• NP: New Product Introduction
  May be used to identify first order of a new product line.

• NS: New Store Opening
  Initial stocking order for a new Menards store location.

• OS: Special Order
  Guest-requested order shipping to a Menards location.

• PR: Promotion
  Stock order for product coming up for promotional sale in our stores.

• RO: Rush Order
  Stock order with an urgent need for fulfillment.

• SA: Stand-alone Order
  Stock replenishment order.

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

050 Heading > REF

REF Reference Identification Vendor ID Number

Required · Max use >1

To specify identifying information

Variants (all may be used)

REFReference Identification Vendor Order Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Vendor Name

050 Heading > REF

REF Reference Identification Vendor Order Number

Optional · Max use 1

To specify identifying information

Usage notes

(VMI Programs Only)

Variants (all may be used)

REFReference Identification Vendor ID Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VN: Vendor Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

(Stock Orders Only)

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• OC: Order Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

Usage notes

(Stock Orders Only)

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• BP: Paid by Buyer
  Buyer pays for transportation of order. Buyer may or may not arrange.

• PP: Prepaid (by Seller)
  Seller arranges and pays for transportation of order.

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

• DC: Distribution Center Number
• DE: Destination (Shipping)
• FA: Factory
• IT: Intermediate FOB Point
  Used with import orders. Not final point of destination.

• MI: Mill
• OR: Origin (Shipping Point)
• PA: Port of Arrival
  Port where shipment enters country.

• PB: Port of Discharge
  Port where shipment is unloaded.

• PE: Port of Entry
  Port where customs is declared.

• PL: Plant

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

110 Heading > CSH

CSH Sales Requirements

Required · Max use 5

To specify general conditions or requirements of the sale

CSH-01 · 563 · Sales Requirement Code · Required · Identifier (ID)

Code to identify a specific requirement or agreement of sale

• BK: Ship Partial - Balance Back Order
  We will accept and expect backorders to be shipped for this order.

• SP: Ship Partial, Balance Cancel
  The PO is considered complete after first shipment. Cancel all backorders.

SAC Loop Optional Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

(When Applicable)

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• D240: Freight
  Agreed upon additional freight charges to deliver the order.

• D270: Fuel Surcharge
  Agreed upon additional fuel surcharges to deliver the order.

• H400: Stopcharge
  Agreed upon additional stop charges to deliver the order.

• H605: Tarping
  Agreed upon additional stop charges to deliver the order.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

Usage notes

(Stock Orders Only)

ITD-12 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 037: Ship Not Before
  Optional. Earliest ship date. Typically used with import orders.

• 038: Ship No Later
  Optional. Latest ship date.

• 064: Do Not Deliver Before
  Optional. Earliest arrival date. Typically used with New Store orders.

• 106: Required By
  Delivery due date of the purchase order. Conveyed on all purchase orders.

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

At least one of Transportation Method/Type Code (TD5-04) or Routing (TD5-05) is required

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• CE: Customer Pickup / Customer's Expense
• FL: Motor (Flatbed)
• H: Customer Pickup
  Menard arranged pickup of stock order…or Guest pickup of special order.

• M: Motor (Common Carrier)
• R: Rail
  Used for boxcar and flatcar shipments.

• SR: Supplier Truck
• T: Best Way (Shippers Option)
  Shipper’s option to use carrier of choice to deliver goods.

• U: Private Parcel Service
  Fed Ex preferred.

• ZZ: Menard Preferred Hauler
  Typically used with shipments to our DCs. Preferred carrier program.

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• KD: Special Instructions Number

N9-03 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Free-form descriptive text

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BS: Bill and Ship To
  Separate ST/BT sent if different, else BS is sent.

• BT: Bill-to-Party
  Separate ST/BT sent if different, else BS is sent.

• LW: Customer
  (of Menards - Special Orders Only)

• OB: Ordered By
• ST: Ship To
  Separate ST/BT sent if different, else BS is sent.

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Menard 4-digit Location Number

There are two exceptions and happen only with special orders whereby the guest name is populated...

1. N1*LW loop
2. N1*ST loop if ship direct to guest

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Menard 4-alpha Location Abbreviation

320 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

Usage notes

(All except N1*LW loop)

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

330 Heading > N1 Loop > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• CN: General Contact

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• BA: Bale
• BD: Bundle
• BG: Bag
• BX: Box
• CA: Case
• CG: Card
• CT: Carton
• CX: Coil
• EA: Each
• FT: Foot
• GA: Gallon
• KT: Kit
• LF: Linear Foot
• OP: Two Pack
• P3: Three Pack
• P4: Four Pack
• PA: Pail
• PH: Pack
• PK: Package
• PR: Pair
• PV: Half Pint
• QT: Quart
• RE: Reel
• RL: Roll
• RM: Ream
• SF: Square Foot
• SL: Sleeve
• SQ: Square
• ST: Set
• SY: Square Yard
• TP: Ten Pack

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• FX: Fixed Price
  Represents cost per ordering unit.

• PS: Price Per Thousand Square Foot
  Used to purchase sheet goods (plywood, etc) in per 1000 square feet.

• RT: Retail
  Retail to our guest. Rare…sent only on special orders if cost is unknown.

• TF: Per 1000 Feet
  Used to purchase lumber in per 1000 board feet.

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VP: Vendor's (Seller's) Part Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

(Conditional...If Available)

PID Loop Required Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Menards.COM Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0008*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000841*000000001*X*004010~
ST*850*0001~
BEG*00*DR*MCOM39999997**20120316~
REF*VR*VENDR001*Vendor Name ~
CSH*BK~
DTM*106*20120330~
TD5****U*FEDEX-FTN~
N1*ST*Doe, John *92*MCOM~
N2*Ship To:* Doe, John ~
N3*1234 West Main Street~
N4*Chicago*IL*60609~
PER*CN**TE*7738438778~
N1*BT*3598*92*MCOM~
N2*Menard, Inc.*MENARDS.COM~
N3*4777 MENARDS DRIVE~
N4*EAU CLAIRE*WI*547039604~
PER*CN**TE*7158764017*FX*7158762868~
N1*OB*3598*92*MCOM ~
N2*Menard, Inc.*MENARDS.COM ~
N3*4777 MENARD DRIVE ~
N4*EAU CLAIRE *WI*547039604~
PER*CN**TE*7158764017*FX*7158762868~
N1*LW*Doe, John ~
N3*1234 West Main Street ~
N4*Chicago *IL*60609~
PER*CN**TE*7738438778~
PO1*1*1*EA*5.9*FX*SK*2009999*VP*SM9001~
PID*F****JOE VENDOR SPECIAL ORDER~
PID*F****VENDOR PART #: SM9001~
PID*F****Product Description 1~
PID*F****Product Description 2~
CTT*1~
SE*32*0001~
GE*1*000000001~
IEA*1*000000001~

New Store Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0006*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000656*000000001*X*004010~
ST*850*0001~
BEG*00*NS*ECWE29999995**20120318~
REF*VR*VENDR001*Vendor Name ~
PER*OC*Buying Contact*TE*7158769999~
FOB*PP*DE*MENARDS STORE~
CSH*BK~
ITD************1% 10 Days Net 30 Days~
DTM*106*20120424~
DTM*064*20120421~
TD5****T*BESTWAY~
N9*KD**SPECIAL INSTRUCTIONS 1~
N9*KD**SPECIAL INSTRUCTIONS 2~
N1*BS*3011*92*ECWE~
N2*Menard, Inc.*EAU CLAIRE WEST~
N3*3210 N CLAIREMONT AVE~
N4*EAU CLAIRE*WI*547039621~
PER*CN**TE*7158300011*FX*7158300017~
N1*OB*3011*92*ECWE~
N2*Menard, Inc.*EAU CLAIRE WEST~
N3*3210 N CLAIREMONT AVE~
N4*EAU CLAIRE*WI*547039621~
PER*CN**TE*7158300011*FX*7158300017~
PO1*1*628*EA*999.875*FX*SK*9999999~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*2*156*EA*10.05*FX*SK*7777777~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
CTT*2~
SE*30*0001~
GE*1*000000001~
IEA*1*000000001~

Special Order – Ship Direct to Guest

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0008*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000810*000000001*X*004010~
ST*850*0001~
BEG*00*DR*SCTY39999998**20120310~
REF*VR*VENDR001*Vendor Name ~
CSH*BK~
SAC*C*D240***500~
DTM*106*20120322~
TD5****U*FED EX GROUND~
N1*ST*Doe, Jane*92*SCTY~
N2*Ship To:* Doe, Jane ~
N3*1234 Easy Street~
N4*Sioux City*IA*51106~
N1*BT*3065*92*SCTY~
N2*Menard, Inc.*SIOUX CITY~
N3*5900 GORDON DRIVE~
N4*SIOUX CITY*IA*511062015~
PER*CN**TE*7122763633*FX*7122767429~
N1*OB*3065*92*SCTY~
N2*Menard, Inc.*SIOUX CITY~
N3*5900 GORDON DRIVE~
N4*SIOUX CITY*IA*511062015~
PER*CN**TE*7122763633*FX*7122767429~
N1*LW*Doe, Jane~
N3*9876 Main Street~
N4*Sioux City*IA*51106~
PER*CN**TE*7122761763~
PO1*2*1*EA*27*FX*SK*1002701*VP*SM9001~
PID*F****JOE VENDOR SPECIAL ORDER~
PID*F****VENDOR PART #: SM9001~
PID*F****Bumper with polished brass insert~
CTT*1~
SE*31*0001~
GE*1*000000001~
IEA*1*000000001~

Special Order – Store Direct

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0007*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000718*000000001*X*004010~
ST*850*0001~
BEG*00*OS*SCTY39999999**20120310~
REF*VR*VENDR001*Vendor Name ~
CSH*BK~
DTM*106*20120322~
TD5****T*BESTWAY~
N1*BS*3065*92*SCTY~
N2*Menard, Inc.*SIOUX CITY~
N3*5900 GORDON DRIVE~
N4*SIOUX CITY*IA*511062015~
PER*CN**TE*7122763633*FX*7122767429~
N1*OB*3065*92*SCTY~
N2*Menard, Inc.*SIOUX CITY~
N3*5900 GORDON DRIVE~
N4*SIOUX CITY*IA*511062015~
PER*CN**TE*7122763633*FX*7122767429~
N1*LW*Doe, John~
N3*1234 Easy Street~
N4*Sioux City*IA*51106~
PER*CN**TE*7122761763~
PO1*2*6*EA*9.50*FX*SK*3431222~
PID*F****RECESSED CAN LIGHT FIXTURE~
PID*F****WHITE - AB126~
PO1*5*6*EA*1.50*FX*SK*3001124*VP*7501B~
PID*F****JOE VENDOR SPECIAL ORDER~
PID*F****VENDOR PART #: 7501B~
PID*F****High polish brass trims for can light~
CTT*2~
SE*29*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0003*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000347*000000001*X*004010~
ST*850*0001~
BEG*00*SA*ECWE29999999**20120301~
REF*VR*VENDR001*Vendor Name~
PER*OC*Buying Contact*TE*7158769999~
FOB*PP*DE*MENARDS STORE~
CSH*BK~
ITD************1% 10 Days Net 30 Days~
DTM*106*20120316~
DTM*038*20120315~
DTM*064*20120313~
TD5****T*BESTWAY~
N9*KD**SPECIAL INSTRUCTIONS 1~
N9*KD**SPECIAL INSTRUCTIONS 2~
N1*BS*3011*92*ECWE~
N2*Menard, Inc.*EAU CLAIRE WEST~
N3*3210 N CLAIREMONT AVE~
N4*EAU CLAIRE*WI*547039621~
PER*CN**TE*7158300011*FX*7158300017~
N1*OB*3011*92*ECWE~
N2*Menard, Inc.*EAU CLAIRE WEST~
N3*3210 N CLAIREMONT AVE~
N4*EAU CLAIRE*WI*547039621~
PER*CN**TE*7158300011*FX*7158300017~
PO1*1*628*EA*999.875*FX*SK*9999999~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*2*156*EA*10.05*FX*SK*7777777~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
CTT*2~
SE*31*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Purchase Order – DC Location

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0005*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000528*000000001*X*004010~
ST*850*0001~
BEG*00*SA*PLDC29999997**20120301~
REF*VR*VENDR001*Vendor Name ~
PER*OC*Buying Contact*TE*7158769999~
FOB*PP*MI*MILL~
CSH*BK~
ITD************NET 30 DAYS~
DTM*106*20120306~
TD5****CE*MENARD ARRANGED ~
N9*KD**SPECIAL INSTRUCTIONS 1~
N9*KD**SPECIAL INSTRUCTIONS 2~
N1*BS*3239*92*PLDC~
N2*Menard, Inc.*PLANO DC~
N3*BLDG 201 2627 ELDAMAIN RD~
N4*PLANO *IL*60545~
PER*CN**TE*6305522332*FX*6305522327~
N1*OB*3239*92*PLDC~
N2*Menard, Inc.*PLANO DC~
N3*BLDG 201 2627 ELDAMAIN RD ~
N4*PLANO *IL*60545~
PER*CN**TE*6305522332*FX*6305522327~
PO1*1*100*EA*5.40*FX*SK*9999999~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
CTT*1~
SE*26*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Purchase Order – Dropship via DC Location

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0006*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000619*000000001*X*004010~
ST*850*0001~
BEG*00*SA*APLW29999996**20120301~
REF*VR*VENDR001*Vendor Name ~
PER*OC*Buying Contact*TE*7158769999~
FOB*PP*DE*MENARDS DC EAU CLAIRE, WI~
CSH*SP~
ITD************NET 10 DAYS~
DTM*106*20120322~
TD5****T*BESTWAY~
N1*ST*3499*92*DCXD ~
N2*Menard, Inc.*DC BUILDING 22 ~
N3*3435 WEST LOSAN AVENUE*MENARDS DC EAST ENTRANCE ~
N4*EAU CLAIRE *WI*54703~
PER*CN**TE*7158762122*FX*7158762029~
N1*BT*3039*92*DIST~
N2*Menard, Inc.*EAU CLAIRE DC~
N3*4860 MENARD DRIVE*MENARDS DC SOUTH ENTRANCE~
N4*EAU CLAIRE*WI*547039604~
PER*CN**TE*7158762515*FX*7158762659~
N1*OB*3030*92*APLW~
N2*Menard, Inc.* APPLETON WEST~
N3*5105 INTEGRITY WAY ~
N4*GRAND CHUTE*WI*54913~
PER*CN**TE*9207399500*FX*9207395013~
PO1*1*1500*EA*13.73*FX*SK*9999999~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*2*2*EA*36*FX*SK*7777777~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*3*300*EA*5.45*FX*SK*5555555~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*4*350*EA*3.46*FX*SK*4444444~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
CTT*4~
SE*38*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Purchase Order – Split Ship/Bill Locations

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240531*0004*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240531*000415*000000001*X*004010~
ST*850*0001~
BEG*00*SA*DCXD29999998 **20120301~
REF*VR*VENDR001*Vendor Name ~
PER*OC*Buying Contact*TE*7158769999~
FOB*PP*DC*ECDC~
CSH*BK~
ITD************1% 10 Days Net 30 Days~
DTM*106*20120306~
TD5****T*BESTWAY~
N9*KD**SPECIAL INSTRUCTIONS 1~
N9*KD**SPECIAL INSTRUCTIONS 2~
N1*ST*3499*92*DCXD~
N2*Menard, Inc.*DC BUILDING 22~
N3*3435 WEST LOSAN AVENUE*MENARDS DC EAST ENTRANCE~
N4*EAU CLAIRE*WI*54703~
PER*CN**TE*7158762122*FX*7158762029~
N1*BT*3039*92*DIST~
N2*Menard, Inc.*EAU CLAIRE DC~
N3*4860 MENARD DRIVE*MENARDS DC SOUTH ENTRANCE~
N4*EAU CLAIRE*WI*547039604~
PER*CN**TE*7158762515*FX*7158762659~
N1*OB*3039*92*DIST~
N2*Menard, Inc.*EAU CLAIRE DC ~
N3*4860 MENARD DRIVE*MENARDS DC SOUTH ENTRANCE ~
N4*EAU CLAIRE*WI*547039604~
PER*CN**TE*7158762515*FX*7158762659~
PO1*1*628*EA*999.875*FX*SK*9999999~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
PO1*2*156*EA*10.05*FX*SK*7777777~
PID*F****PRODUCT DESCRIPTION 1~
PID*F****PRODUCT DESCRIPTION 2~
CTT*2~
SE*34*0001~
GE*1*000000001~
IEA*1*000000001~