X12 810 Invoice

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BIG-07 · 640 · Transaction Type Code · Required · Identifier (ID)

• DI: Debit Invoice

040 Heading > CUR

CUR Currency

Required · Max use 1

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• SE: Selling Party

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

• USD: US Dollar

050 Heading > REF

REF Reference Identification

Required · Max use 12

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

N1 Loop Ship To Required Max >1

070 Heading > N1 Loop Ship To > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BS: Bill and Ship To
• BT: Bill-to-Party
• OB: Ordered By
• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

• 01: Basic
• 05: Discount Not Applicable
• 09: Proximo

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

• 3: Invoice Date

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

ITD-06 · 446 · Terms Net Due Date · Required · Date (DT) · CCYYMMDD format

ITD-07 · 386 · Terms Net Days · Required · Numeric (N0) · Min 1 Max 3

ITD-08 · 362 · Terms Discount Amount · Optional · Numeric (N2) · Min 1 Max 10

ITD-12 · 352 · Description · Required · String (AN) · Min 1 Max 80

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

140 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Detail

IT1 Loop Required Max >1

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

IT1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

IT1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• SK: Stock Keeping Unit (SKU)

IT1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

IT1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VP: Vendor's (Seller's) Part Number

IT1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

PID Loop Required Max >1

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

TDS-02 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

TDS-03 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

030 Summary > CAD

CAD Carrier Detail

Required · Max use 1

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

CAD-01 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

• R: Rail

CAD-02 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

CAD-03 · 207 · Equipment Number · Optional · String (AN) · Min 1 Max 10

CAD-04 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

CAD-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

SAC Loop Optional Max >1

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

• D240: Freight
• D270: Fuel Surcharge
• F340: Pick/Up
• H400: Stopcharge
• H605: Tarping

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

070 Summary > CTT

CTT Transaction Totals

Optional · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Freight Charge Example

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2322*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232223*000000001*X*004010~
ST*810*0001~
BIG*20120210*12345678901**ECWE39999999***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*BS*3011~
N1*OB*3011~
ITD*01*3*2*20120225*15*20120311*30*2252****2% 15 Net 30 Days~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*112600**110348~
CAD****FDCC*FED EX GROUND~
SAC*C*D240***750~
CTT*3~
SE*19*0001~
GE*1*000000001~
IEA*1*000000001~

Rail Shipment

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2321*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232159*000000001*X*004010~
ST*810*0001~
BIG*20120210*12345678901**DY 19999999***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*ST*3099~
N1*BT*3039~
N1*OB*3039~
ITD*01*3*2*20120225*15*20120311*30*2237****2% 15 Net 30 Days~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*111850**1109613~
CAD*R***ABCD*123456~
CTT*3~
SE*19*0001~
GE*1*000000001~
IEA*1*000000001~

Special Order - Ship Direct to Guest

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2322*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232247*000000001*X*004010~
ST*810*0001~
BIG*20120210*12345678901**ECWE39999998***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*ST*GUEST NAME~
N1*BT*3011~
N1*OB*3011~
ITD*01*3*2*20120225*15*20120311*30*2252****2% 15 Net 30 Days~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*112600**110348~
CAD****FDCC*FED EX GROUND~
SAC*C*D240***750~
CTT*3~
SE*20*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Invoice - Discounted Terms

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2319*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*231958*000000001*X*004010~
ST*810*0001~
BIG*20120310*12345678901**DIST29999999***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*BS*3039~
N1*OB*3039~
ITD*01*3*2*20120325*15*20120410*30*2237****2% 15 Net 30 Days~
DTM*011*20120310~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*111850**109613~
CAD****FDCC*FED EX GROUND~
CTT*3~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Invoice - Net Terms

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2320*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232017*000000001*X*004010~
ST*810*0001~
BIG*20120210*12345678901**DCXD29999998***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*ST*3499~
N1*BT*3039~
N1*OB*3039~
ITD*05*3****20120311*30*****Net 30 Days~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*111850**111850~
CAD****FDCC*FED EX GROUND~
CTT*3~
SE*19*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Invoice - Prox Discounted Terms 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2320*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232059*000000001*X*004010~
ST*810*0001~
BIG*20120209*12345678901**DIST29999997***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*BS*3039~
N1*OB*3039~
ITD*09*3*2*20120310*29*20120330*49*2237****2% 10th Net 30th*10~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*111850**109613~
CAD****FDCC*FED EX GROUND~
CTT*3~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~

Standard Invoice - Prox Discounted Terms 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240530*2321*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20240530*232126*000000001*X*004010~
ST*810*0001~
BIG*20120226*12345678901**DIST29999996***DI~
CUR*SE*USD~
REF*VR*VENDR001~
N1*BS*3039~
N1*OB*3039~
ITD*09*3*2*20120410*44*20120430*64*2237****2% 10th Net 30th Prox 25th*10~
DTM*011*20120210~
IT1*1*50*EA*9.95**SK*1234567*VP*ABCDEFG~
PID*F****HIGH QUALITY ABCDEFG~
IT1*2*30*EA*20.25**SK*1231234*VP*TUVWXYZ~
PID*F****HIGH QUALITY TUVWXYZ~
IT1*4*18*EA*.75**SK*1237890*VP*LMNOPQR~
PID*F****HIGH QUALITY LMNOPQR~
TDS*111850**109613~
CAD****FDCC*FED EX GROUND~
CTT*3~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~