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X12 870 Order Status Report
This Draft Standard for Trial Use contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of a requirement forecast, an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of "reasons" relative to the status. This transaction set may also be used to update the supplier's scheduled shipment or delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RS
- Order Status Information (869, 870)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 870
- Order Status Report
Beginning Segment for Order Status Report
To indicate the beginning of an Order Status Report Transaction Set
Code indicating the reason for sending the report
- 3
- Unsolicited Report
Code identifying a group of orders and items
- PA
- Selected Orders - All Items
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BSR03 indicates a status report document number assigned by the sender.
Each 870 sent needs to have a unique report # provided. 870’s sent with duplicate report #’s will be rejected.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- OB
- Ordered By
This should contain the value from the N102 - OB of the 850.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
This should contain the value from the N102 – ST or BS of the 850.
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Item Status Report
To specify detailed purchase order/item status
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- If ISR01 specifies a date, ISR02 is required.
- CC
- Shipped in full to Menard
Required
Sent when the order has shipped complete or the remainder of a partially shipped order has shipped complete to a Menards location.
- DD
- Shipped in full to Guest
Required
Sent when the order has shipped complete or the remainder of a partially shipped order has shipped complete to our guest or their jobsite location.
- DE
- Deleted Order
Conditional
Confirmation that the order has been canceled in your system. Should be sent after communication of your intentions with the ordering location.
- ED
- Expect to Ship By (Date)
Required
Sent when an expected ship date is known or previously provided expected ship date has changed for the order. Should be sent within 1 business day of the order being transmitted.
- IN
- In Process
Conditional
Sent if ED status date not known within 1 business day of Menards transmitting the order. ED should be sent ASAP afterwards.
- PR
- Partial Shipment
Conditional
Sent when part of the order is being shipped with the remainder to follow on a future shipment.
- If an order/item is being short shipped and there will be no future shipments, the corresponding CC or DD status should be provided on the order/item.
- PR status should only be sent if future shipment will be made against order/items.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Baseline Item Data
To specify basic and most frequently used line item data
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Sequence # received in the PO101 of the 850 should be returned in the PO101 of the 870 for each line item.
Quantity ordered
Order QTY from the PO102 of the 850 needs to be returned in the PO102 of the 870 for each line item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Ordering UOM from the PO103 of the 850 needs to be returned in the PO103 of the 870 for each line item.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
SKU # from the PO107 of the 850 needs to be returned in the PO107 of the 870 for each line item.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Item Status Report
To specify detailed purchase order/item status
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- If ISR01 specifies a date, ISR02 is required.
Quantity
To specify quantity information
(Shipment or Cancellation Status Only)
Name
To identify a party by type of organization, name, and code
(Shipment Status Only)
Code identifying an organizational entity, a physical location, property or an individual
- CN
- General Contact
Code designating the system/method of code structure used for Identification Code (67)
- 12
- Telephone Number (Phone)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
10 Digit Contact Phone #. No parentheses or dashes.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
(Shipment Status Only)
Reference Identification Bill of Lading Number
To specify identifying information
Use/provide only 1 qualifier / tracking number per line item. (Shipment Status Only)
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
When shipping via common carrier.
Reference Identification Carrier Assigned Code
To specify identifying information
Use/provide only 1 qualifier / tracking number per line item. (Shipment Status Only)
Code qualifying the Reference Identification
- AAO
- Carrier Assigned Code
Only when shipping via common carrier and
BOL# is not available.
Reference Identification Tracking Number
To specify identifying information
Use/provide only 1 qualifier / tracking number per line item. (Shipment Status Only)
Code qualifying the Reference Identification
- 2I
- Tracking Number
Small parcel shipments (Fed Ex, etc).
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
(CC Status) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*005815*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120311~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*CC*20120311~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*CC*20120311~
QTY*39*8~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****JB HUNT~
REF*BM*1234567890~
CTT*1~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(CC/DD Status) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*011028*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120310~
REF*VR*WIDGE001~
N1*OB*3200~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*KRNY39999999~
ISR*DD*20120310~
HL*2*1*I~
PO1*2*1*EA***SK*1001234*VP*ABC123~
PID*F****ABC123~
ISR*DD*20120310~
QTY*39*4~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****FED EX~
REF*2I*9876543210~
PO1*5*2*EA***SK*2001234*VP*DEF456~
PID*F****DEF456~
ISR*DE*20120310~
QTY*QV*39~
CTT*1~
SE*22*0001~
GE*1*000000001~
IEA*1*000000001~
(CC/DD Status) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*010834*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120310~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*CC*20120310~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*CC*20120310~
QTY*39*28~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****JB HUNT~
REF*BM*1234567890~
HL*3*1*I~
PO1*2*15*EA***SK*1006789*VP*1235ABCD~
PID*F****SUPER GADGET~
ISR*DE*20120310~
QTY*QV*15~
CTT*2~
SE*23*0001~
GE*1*000000001~
IEA*1*000000001~
(DD Status) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*010038*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120311~
REF*VR*VENDR001~
N1*OB*3156~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*LAFS39999999~
ISR*DD*20120311~
HL*2*1*I~
PO1*5*2*EA***SK*2001234*VP*DEF456~
PID*F****DEF456~
ISR*DD*20120311~
QTY*39*12~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****FED EX~
REF*2I*5432112345~
CTT*1~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(ED Status Backorders Canceled) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*010557*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3200~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*KRNY39999999~
ISR*ED*20120310~
HL*2*1*I~
PO1*2*1*EA***SK*1001234*VP*ABC123~
PID*F****ABC123~
ISR*ED*20120310~
HL*3*1*I~
PO1*5*2*EA***SK*2001234*VP*DEF456~
PID*F****DEF456~
ISR*DE*20120302~
QTY*QV*2~
CTT*2~
SE*19*0001~
GE*1*000000001~
IEA*1*000000001~
(ED Status Backorders Canceled) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*010256*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*ED*20120310~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*ED*20120310~
HL*3*1*I~
PO1*2*15*EA***SK*1006789*VP*1235ABCD~
PID*F****SUPER GADGET~
ISR*DE*20120302~
QTY*QV*15~
CTT*2~
SE*19*0001~
GE*1*000000001~
IEA*1*000000001~
(ED Status Expected Ship Date) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*005211*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3200~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*KRNY39999999~
ISR*ED*20120310~
HL*2*1*I~
PO1*2*1*EA***SK*1001234*VP*ABC123~
PID*F****ABC123~
ISR*ED*20120310~
HL*3*1*I~
PO1*5*2*EA***SK*2001234*VP*DEF456~
PID*F****DEF456~
ISR*ED*20120310~
CTT*2~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(ED Status Expected Ship Date) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*004557*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*ED*20120310~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*ED*20120310~
HL*3*1*I~
PO1*2*15*EA***SK*1006789*VP*1235ABCD~
PID*F****SUPER GADGET~
ISR*ED*20120310~
CTT*2~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(IN Status) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*003442*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3200~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*KRNY39999999~
ISR*IN*20120302~
HL*2*1*I~
PO1*2*1*EA***SK*1001234*VP*ABC123~
PID*F****ABC123~
ISR*IN*20120302~
HL*3*1*I~
PO1*5*2*EA***SK*2001234*VP*DEF456~
PID*F****HIGH QUALITY WIDGET~
ISR*IN*20120302~
CTT*2~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(IN Status) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*002503*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120302~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*IN*20120302~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*IN*20120302~
HL*3*1*I~
PO1*2*15*EA***SK*1006789*VP*1235ABCD~
PID*F****SUPER GADGET~
ISR*IN*20120302~
CTT*2~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(PR Status) Order Shipping Direct to Guest
GS*RS*SENDERGS*RECEIVERGS*20240531*005634*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120310~
REF*VR*WIDGE001~
N1*OB*3200~
N1*ST*SMITH, BOB~
HL*1**O~
PRF*KRNY39999999~
ISR*PR*20120310~
HL*2*1*I~
PO1*2*1*EA***SK*1001234*VP*ABC123~
PID*F****ABC123~
ISR*DD*20120310~
QTY*39*4~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****FED EX~
REF*2I*9876543210~
CTT*1~
SE*18*0001~
GE*1*000000001~
IEA*1*000000001~
(PR Status) Order Shipping to Menards Location
GS*RS*SENDERGS*RECEIVERGS*20240531*005457*000000001*X*004010~
ST*870*0001~
BSR*3*PA*UNIQUE VENDOR DEFINED #*20120310~
REF*VR*WIDGE001~
N1*OB*3011~
N1*ST*3011~
HL*1**O~
PRF*ECWE29999999~
ISR*PR*20120310~
HL*2*1*I~
PO1*1*28*EA***SK*1004567*VP*1234ABCD~
PID*F****HIGH QUALITY WIDGET~
ISR*PR*20120310~
QTY*39*20~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****JB HUNT~
REF*BM*1234567890~
HL*3*1*I~
PO1*2*15*EA***SK*1006789*VP*1235ABCD~
PID*F****SUPER GADGET~
ISR*CC*20120310~
QTY*39*15~
N1*CN*CUSTOMER SERVICE*12*1234567890~
TD5*****JB HUNT~
REF*BM*1234509876~
CTT*2~
SE*26*0001~
GE*1*000000001~
IEA*1*000000001~
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