X12 875 Grocery Products Purchase Order (4050UCS)
This X12 Transaction Set contains the format establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00405
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- OG
- Order Group - Grocery (875, 876)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004050
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 875
- Grocery Products Purchase Order
Purchase Order Identification
To transmit identifying dates and numbers for this transaction set
Code identifying purpose of transaction set
- N
- Original
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- G5002 is the date assigned by the purchaser to the purchase order.
Associated Purchase Orders
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AN
- Associated Purchase Orders
Price Area Number
To transmit identifying information as specified by the Reference Identification Qualifier
This segment is for store generated Purchase Orders only.
Code qualifying the Reference Identification
- PA
- Price Area Number
Cancel After This Date
To specify pertinent dates and times
Delivery Requested on This Date
To specify pertinent dates and times
Promotion Start
To specify pertinent dates and times
Requested Ship Date/Pick-up Date
To specify pertinent dates and times
Delivery
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- DEL
- Delivery
Entire Transaction Set
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- GEN
- Entire Transaction Set
A free-form description to clarify the related data elements and their content
Additional Legal Messages
or
http://WWW.MEIJERVENDORNET.COM/PUBLIC/POTERMS.HTM govern this transaction.
Transportation Instructions
To specify transportation instructions relating to the shipment
Code identifying payment terms for transportation charges
Code specifying the method or type of transportation for the shipment
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code identifying type of F.O.B. point
- 01
- City
- 02
- Destination
- 04
- Point of Origin
Terms of Sale
To specify the terms of sale
- The G23 segment can be used at the header level or detail level, but not both.
When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G68 segment.
Code identifying type of payment terms
- If G2301 equals "04" (deferred or installment) then either G2313 or G2314 is required and the data in the segment pertains only to the portion of the invoice described in G2313 or G2314. If G2301 equals "11" (elective) then G2304 is required. If G2301 is not equal to "05"' (discount not applicable) then (G2305 or G2310) and (G2306 or G2307) is required. If G2301 equals "ZZ" (other) then G2315 is required. Multiple use of this segment when G2301 equals "04" (deferred or installment) always implies an "AND" relationship. When G2301 equals "06" (mixed) or "11" (elective) an "OR" relationship is always implied.
Code identifying the beginning of the terms period
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
Amount of invoice payable expressed in percent
Party Identification
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
- 0069595550000
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Grand Rapids
- Grand Rapids
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
- MI
Party Identification
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"006959555XXXX" where XXXX denotes the Meijer Buying Party.
Party Identification
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"006959555XXXX" where XXXX denotes the Meijer Location.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Party Identification
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Vendor Duns Number
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
If G7201 = “499” or “999” then G73 will be sent.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- ZZ
- Mutually Defined
The number assigned by a vendor referencing an allowance, promotion, deal or charge
Deal Reference Number
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Total dollar amount for the allowance or charge
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
- G7209 is the allowance or charge percent.
Allowance or Charge Description
To describe the allowance or charge in free-form format
Detail
Line Item Detail - Product
To specify basic and most frequently used purchase order line item data
Numeric value of quantity
- G801 is quantity ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G6802 qualifies G6801.
Product UOM defaults are as follows: Products with a pack size of 1 will transmit in EA, products with a pack size of 12 will transmit in DZ, and all other product pack sizes will transmit in CA.
- CA
- Case
- DZ
- Dozen
- EA
- Each
Gross unit cost within the appropriate price bracket for a line item
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Case Pack UPC (12 digits)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
G6805 and G6806 may be blank if not set up in our system.
- N4
- National Drug Code in 5-4-2 Format
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
G6805 and G6806 may be blank if not set up in our system.
Vendor Item Number/NDC 1-22 digits
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PI
- Purchaser's Item Code
Identifying number for a product or service
Meijer Case Pack ID 6-25
Identifier assigned by the vendor for a specific price bracket
Store Generated P.O. Only
Number of units for which retail value is quoted
Store Generated P.O. Only
Line Item Detail - Description
To describe an item in free-form format
Line Item Detail - Miscellaneous
To provide for miscellaneous information relative to a line item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of inner packs or number of inner eaches.
Eaches if there are no inner packs.
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- UCC - 12
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- ZZ
- Mutually Defined
The number assigned by a vendor referencing an allowance, promotion, deal or charge
Deal Reference Number
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Total dollar amount for the allowance or charge
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
- G7209 is the allowance or charge percent.
Summary
Total Purchase Order
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Numeric value of quantity
- G7601 is quantity ordered.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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