X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
The SCAC code received in the 204 should be used when sending 990s and 214s back to Matson Integrated Logistics.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
This is the Matson Integrated Logistics Order Number.
This number should be used in the B102 (Shipment Identification Number) Data Element of the 990, in the B1002 (Shipment Identification Number) Data Element of the 214, and in the N902 data element (Reference Identification) of the 210 when sending these transaction sets back to Matson Integrated Logistics for this shipment. This number will always be 7 long.
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
The Reference Identification Qualifiers listed within this implementation guideline reflect a partial list. Specific reference numbers will be determined during project start up.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BK
- Broker's Order Number
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CO
- Customer Order Number
- CU
- Clear Text Clause
- DCD
- Drayage - Origin
- DCO
- Drayage - Destination
- DO
- Delivery Order Number
- EC
- Circular
- EQ
- Equipment Number
- IT
- Internal Customer Number
Code indicating client. Minimum length 1. Maximum length 6. This reference number must be returned on the associated 214 and 990 transactions.
- LU
- Location Number
- MB
- Master Bill of Lading
- PH
- Priority Rating
Specifies that this load is a priority load.
- PO
- Purchase Order Number
- SO
- Shipper's Order (Invoice Number)
- TN
- Transaction Reference Number
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- CN
- Consignee
- RD
- Destination Intermodal Ramp
- RO
- Original Intermodal Ramp
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the Location Identifier.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
'0' will be used when requesting equipment from a carrier, otherwise a pre-loaded trailer number will be sent.
Code identifying type of equipment used for shipment
- CN
- Container
- FP
- Flatcar With Pedestal
- FT
- Flat Bed Trailer
- SL
- Container, Steel
- TA
- Trailer, Heated/Insulated/Ventilated
- TF
- Trailer, Dry Freight
- TP
- Trailer, Pneumatic
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
The Equipment Lengths listed within this implementation guideline reflect a partial list. Specific equipment lengths will be determined during project startup.
4000 40 Foot Trailer
4800 48 Foot Trailer
5300 53 Foot Trailer
Seal Numbers
To record seal numbers used and the organization that applied the seals
Detail
Stop Off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
The Reference Identification Qualifiers listed within this implementation guideline reflect a partial list. Specific reference numbers will be determined during project start up.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
For unknown pickup and delivery appointments, a G62 segment will not be sent. The carrier should contact the customer site to determine the appointment.
Code specifying type of date
- 10
- Requested Ship Date/Pick-up Date
- 68
- Requested Delivery Date
- 69
- Scheduled Pick-Up Date
Code specifying the reported time
- I
- Earliest Requested Pick Up Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
- Use LAD segment either in loop 0300 or loop 0350, but not both.
Code for packaging form of the lading quantity
- BDL
- Bundle
- BOX
- Box
- CAS
- Case
- CRT
- Crate
- CTN
- Carton
- DRM
- Drum
A large container with a cylindrical shape; top may have removable or sealed top sides may be fiberboard or metal
- PCS
- Pieces
- PLT
- Pallet
- ROL
- Roll
- SKD
- Skid
- UNT
- Unit
- VPK
- Van Pack
Number of units (pieces) of the lading commodity
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Please note: request placed to standards committee for a more suitable code.
- LG
- Lift Gate Serial Number
Identifying number for a product or service
Used to denote the largest horizontal dimension of an object measured when the object is in the upright position.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Please note: request placed to standards committee for a more suitable code.
- WR
- Yarn Count Worsted
Identifying number for a product or service
Used to denote the shorter measurement of the two horizontal dimensions measured with the object in the upright position.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- HI
- HIBC (Health Care Industry Bar Code)
Identifying number for a product or service
Used to denote the vertical dimension of an object measured when the object is in the upright position.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
- RD
- Destination Intermodal Ramp
- RO
- Original Intermodal Ramp
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the Logistics Location Identifier.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Number of units (pieces) of the lading commodity
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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