X12 850 Retail Purchase Order

X12 Release 4030

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

• 08: UCC EDI Communications ID (Comm ID)

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 06: Confirmation
• 07: Duplicate

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• BK: Blanket Order (Bulk and Release)
• RE: Reorder (Basics System generated)
• RL: Release
• SA: Stand Alone (Item/Fashion)

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-04 · 328 · Release Number · Optional · String (AN)

1

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BEG-06 · 367 · Contract Number · Optional · String (AN)

C

S

0500 Heading > REF

REF Reference Identification

Optional · Max use >1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• BT: Batch Number
• CO: Customer Order Number
• DP: Department Number
• PG: Product Group

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

0800 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• DF: Defined by Buyer and Seller

SAC Loop Optional Max 25

1200 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• N: No Allowance or Charge

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · String (AN)

• HA: Hanger Service
• OHRO: Order Handling Rush Order
• TC09: As agreed by Trading Partners
• TC10: Do Not Price

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

1300 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID)

• 02: End of Month (EOM)
• 05: Discount Not Applicable

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID)

• 2: Delivery Date
• 3: Invoice Date
• 8: Invoice Transmission Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

1500 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 001: Cancel After (Do Not Ship After)
• 010: Requested Ship Date (Do Not Ship Before)
• 015: Promotion Start
• 064: Do not deliver Before (Macy’s In DC Date)

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

N9 Loop Optional Max 1000

2950 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• LMI: Local Media Identifier

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

3000 Heading > N9 Loop > MTX

MTX Text

Optional · Max use >1

MTX-02 · 1551 · Message Text · Required · String (AN) · Min 1 Max 4096

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• CA: Case
• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

• NC: No Charge
• WE: Wholesale Price per Each

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: EAN Number (13 Digits)
• IN: Buyer's Item Number
• UN: UK Number (14 Digits)
• UP: UPC Number (12 Digits)

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• CB: Buyer's Catalog Number
• CG: Commodity Grouping

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

CTP Loop Optional Max >1

0400 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

• RTL: Retail

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PID Loop Optional Max 1000

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form
• X: Semi-structured (Code and Text)

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Optional · String (AN)

• FN01SSC: SIZE
• FN02BOK: PID
• FN02FTB: COVER
• FN02LOT: FLOOR-ID
• FN02TMC: TAG FOR
• FN02TMS: FINISH
• FN02TPC: COLOR

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

0900 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Optional · Max use >1

If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

PO4-08 · 385 · Gross Volume per Pack · Optional · Decimal number (R) · Min 1 Max 9

PO4-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

PO4-14 · 810 · Inner Pack · Optional · Numeric (N0) · Min 1 Max 6

1900 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Optional · Max use 500

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• CA: Case
• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SLN Loop Optional Max 1000

4700 Detail > PO1 Loop > SLN Loop > SLN

SLN Subline Item Detail

Required · Max use 1

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required

If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required

If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

SLN-03 · 662 · Relationship Code · Required · Identifier (ID)

• D: Delete
• I: Included
• S: Substituted

SLN-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

SLN-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

SLN-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

SLN-09 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• IN: Buyer's Item Number

SLN-10 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

SLN-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• VA: Vendor's Style Number

SLN-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

SLN-13 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• IZ: Buyer's Size Code

SLN-14 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

SLN-15 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• SZ: Vendor Alphanumeric Size Code

SLN-16 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

SLN-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UP: UCC - 12

SLN-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

5160 Detail > PO1 Loop > SLN Loop > CTP

CTP Pricing Information

Optional · Max use 1

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

• RTL: Retail

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Summary

CTT Loop Required Max >1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9