X12 850 Retail Purchase Order

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID)

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

• 08: UCC EDI Communications ID (Comm ID)

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 06: Confirmation
• 07: Duplicate

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• BK: Blanket Order (Bulk and Release)
• RE: Reorder (Basics System generated)
• RL: Release
• SA: Stand Alone (Item/Fashion)

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04 · 328 · Release Number · Optional · String (AN)

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

For Release Orders Only

1

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BEG05 is the date assigned by the purchaser to purchase order.

BEG-06 · 367 · Contract Number · Optional · String (AN)

Contract number

C

S

0500 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BT: Batch Number
  Unique 10-character Batch Number; for Macy’s Internal Use

• CO: Customer Order Number
  Retailer’s PO Number if Vendor’s; PO Number is Given in BEG03; (Ex. REFCO6327321)

• DP: Department Number
  Department Number (Ex. 0873).

• PG: Product Group
  Fob Description (Ex: Housewares)

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Unique 10-character Batch Number
for Macy’s Internal Use

0800 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• DF: Defined by Buyer and Seller

SAC Loop Optional Max 25

1200 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• N: No Allowance or Charge

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

Code identifying the agency assigning the code values

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · String (AN)

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.

• HA: Hanger Service
• OHRO: Order Handling Rush Order
• TC09: As agreed by Trading Partners
• TC10: Do Not Price

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Text of Hanger Service: Hanger Service Required; Must Ship on Hangers
Text of Ticketing Instructions: Tickets Must be Marked with Retail
Prices OR Do Not Mark Retail Prices on Tickets

1300 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 02: End of Month (EOM)
• 05: Discount Not Applicable

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID)

Code identifying the beginning of the terms period

• 2: Delivery Date
• 3: Invoice Date
• 8: Invoice Transmission Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Discount Percent (Expressed in %.Use decimal point only when needed, for example, 10.5% is 10.5 and 2% is 2.)

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

If Discount Available—Days Due

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

Usage notes

If Net Terms—Days Due

1500 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

010 – Requested Ship Date (Do Not Ship Before) As of 10/31/10ONLY
for orders shipped prior to 2/27/11- will become obsolete
064 – Do not deliver Before (Macy’s In DC Date) As of 10/31/10
ONLY for orders placed for a 2/27/11 or later DC arrival

• 001: Cancel After (Do Not Ship After)
• 010: Requested Ship Date (Do Not Ship Before)
  As of 10/31/10ONLY for orders shipped prior to; 2/27/11- will become obsolete

• 015: Promotion Start
• 064: Do not deliver Before (Macy’s In DC Date)
  As of 10/31/10 ONLY for orders placed for a; 2/27/11 or later DC arrival

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

N9 Loop Optional Max 1000

2950 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• LMI: Local Media Identifier

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

3000 Heading > N9 Loop > MTX

MTX Text

Optional · Max use >1

To specify textual data

MTX-02 · 1551 · Message Text · Required · String (AN) · Min 1 Max 4096

To transmit large volumes of message text

Usage notes

Test Message

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

PO108 and PO109 are optional fields transmitted for vendor preticketing.
If the order is a pre-ticket order elements will contain class qualifier and class number
If the order is a Macy’s by Mail order elements will contain Buyer’s Catalog Number qualifier and the MBM catalog number.

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• NC: No Charge
• WE: Wholesale Price per Each

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Usage notes

IN Buyer’s Item Number

• EN: EAN Number (13 Digits)
• IN: Buyer's Item Number
• UN: UK Number (14 Digits)
• UP: UPC Number (12 Digits)

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

UPC Number (12 Digits)
EAN Number (13 Digits)
UK Number (14 Digits)

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

'CG’ sent only for pre-ticket orders
‘CB’ sent only for Macy’s by Mail PO’s

• CB: Buyer's Catalog Number
• CG: Commodity Grouping

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

If CG is sent in PO108, this will be the Class Number for pre-ticket
orders only
If CB is sent in the PO10, this will be the Buyer’s Catalog Number - for
Macy’s by Mail orders only.
Indicates the MBM catalog number.

CTP Loop Optional Max >1

Usage notes

Note: CTP02 and CTP03 are optional fields transmitted for vendor preticketing.
Ticketing Information:
Dept/Class/Retail 999-99 $99,999.99
Department from REF segment (REF02)
Class from PO1 segment (PO109)
Retail price from CTP segment (CTP03 should be printed in black ink
on a white label and affixed to zone 6 of the vendor UPC ticket)

0400 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• RTL: Retail

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

PID Loop Optional Max 1000

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form
• X: Semi-structured (Code and Text)

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Optional · String (AN)

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

• FN01SSC: SIZE
• FN02BOK: PID
• FN02FTB: COVER
• FN02LOT: FLOOR-ID
• FN02TMC: TAG FOR
• FN02TMS: FINISH
• FN02TPC: COLOR

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Will send a maximum of 10 characters

0900 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Optional · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-08 · 385 · Gross Volume per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross volume per pack

Usage notes

Quantity per Inner Carton

PO4-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Unit of Measure

PO4-14 · 810 · Inner Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of eaches per inner container

Usage notes

Pack Ratio

1900 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Optional · Max use 500

To specify destination and quantity detail

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• SDQ02 is used only if different than previously defined in the transaction set.

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• SDQ03 is the store number.

Usage notes

Store Number

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Store Number

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity for Above Store

SLN Loop Optional Max 1000

4700 Detail > PO1 Loop > SLN Loop > SLN

SLN Subline Item Detail

Required · Max use 1

To specify product subline detail item data

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required

If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required

If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN01 is the identifying number for the subline item.
• SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03 · 662 · Relationship Code · Required · Identifier (ID)

Code indicating the relationship between entities

• SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

• D: Delete
• I: Included
• S: Substituted

SLN-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

SLN-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

SLN-09 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• IN: Buyer's Item Number

SLN-10 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VA: Vendor's Style Number

SLN-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-13 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IZ: Buyer's Size Code

SLN-14 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-15 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SZ: Vendor Alphanumeric Size Code

SLN-16 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: UCC - 12

SLN-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

5160 Detail > PO1 Loop > SLN Loop > CTP

CTP Pricing Information

Optional · Max use 1

To specify pricing information

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• RTL: Retail

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Summary

CTT Loop Required Max >1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender