X12 940 Warehouse Shipping Order

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OW: Warehouse Shipping Order (940)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

940: Warehouse Shipping Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W05

020

Heading > W05

Shipping Order Identification

RequiredMax use 1

—

Example

W05-01

473

Order Status Code

Required

Identifier (ID)

—

N: Original

W05-02

285

Depositor Order Number

Required

String (AN)

Min 1Max 22

—

W05-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

W05-04

472

Link Sequence Number

Optional

String (AN)

Min 1Max 35

—

0100 Bill-To-Party, Depositor, Warehouse

OptionalMax >1

Variants (all may be used)

Bill-To-Party, Depositor, Warehouse Ship-To

040

Heading > Bill-To-Party, Depositor, Warehouse > N1

0100 Loop

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
12: Telephone Number (Phone)
91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

050

Heading > Bill-To-Party, Depositor, Warehouse > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

060

Heading > Bill-To-Party, Depositor, Warehouse > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Optional

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

070

Heading > Bill-To-Party, Depositor, Warehouse > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Bill-To-Party, Depositor, Warehouse end

0100 Bill-To-Party, Depositor, Warehouse

RequiredMax >1

Variants (all may be used)

Bill-To-Party, Depositor, Warehouse Ship-To

040

Heading > Bill-To-Party, Depositor, Warehouse > N1

0100 Loop

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

WH: Warehouse

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
12: Telephone Number (Phone)
91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

050

Heading > Bill-To-Party, Depositor, Warehouse > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

060

Heading > Bill-To-Party, Depositor, Warehouse > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Optional

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

070

Heading > Bill-To-Party, Depositor, Warehouse > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Bill-To-Party, Depositor, Warehouse end

0100 Ship-To

RequiredMax >1

Variants (all may be used)

Bill-To-Party, Depositor, Warehouse Bill-To-Party, Depositor, Warehouse

040

Heading > Ship-To > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
12: Telephone Number (Phone)
91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

050

Heading > Ship-To > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

060

Heading > Ship-To > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Optional

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

070

Heading > Ship-To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

0100 Ship-To end

090

Heading > N9

Reference Identification

OptionalMax use 10

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
DP: Department Number
MB: Master Bill of Lading
ST: Store Number
TH: Transportation Account Code (TAC)
VN: Vendor Order Number
WP: Warehouse Pick Ticket Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

G62

110

Heading > G62

Date/Time

RequiredMax use 10

—

Example

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

02: Delivery Requested on This Date
07: Effective Date
10: Requested Ship Date/Pick-up Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

NTE

120

Heading > NTE

Note/Special Instruction

OptionalMax use >1

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

BOL: Bill of Lading Note
PUR: Purchasing
TRA: Transportation
WHI: Warehouse Instruction

NTE-02

352

Description

Optional

String (AN)

Min 1Max 80

—

W66

140

Heading > W66

Warehouse Carrier Information

RequiredMax use 1

—

Example

W66-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
PP: Prepaid (by Seller)
PU: Pickup

W66-02

Transportation Method/Type Code

Optional

Identifier (ID)

—

6: Military Official Mail
A: Air
H: Customer Pickup
LT: Less Than Trailer Load (LTL)
M: Motor (Common Carrier)
R: Rail
U: Private Parcel Service
ZZ: Mutually defined

W66-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

W66-10

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

Heading end

Detail

0300 Loop

RequiredMax >1

005

Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

MAN

010

Detail > 0300 Loop > MAN

Marks and Numbers

OptionalMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Min 1Max 2

—

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

0310 Loop

RequiredMax >1

W01

020

Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

W01-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W01-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

C0: Calls
CA: Case
EA: Each
LB: Pound
PC: Piece

W01-03

438

U.P.C. Case Code

Optional

String (AN)

Min 1Max 48

—

W01-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

W01-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

W01-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IT: Buyer's Style Number

W01-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

G69

030

Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

OptionalMax use 5

—

Example

G69-01

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

040

Detail > 0300 Loop > 0310 Loop > N9

Reference Identification

OptionalMax use 200

—

Example

N9-01

128

Reference Identification Qualifier

Optional

Identifier (ID)

—

LI: Line Item Identifier (Seller's)

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

W20

050

Detail > 0300 Loop > 0310 Loop > W20

Line-Item Detail - Miscellaneous

OptionalMax use 3

—

Example

If either Weight (W20-04), Weight Qualifier (W20-05) or Weight Unit Code (W20-06) are present, then the others are required

If either Volume (W20-08) or Unit or Basis for Measurement Code (W20-09) is present, then the other is required

W20-04

Weight

Required

Decimal number (R)

Min 1Max 10

—

W20-05

187

Weight Qualifier

Optional

Identifier (ID)

—

A3: Shippers Weight
G: Gross Weight

W20-06

188

Weight Unit Code

Optional

Identifier (ID)

—

L: Pounds

W20-08

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W20-09

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CF: Cubic Feet

0310 Loop end

0300 Loop end

Detail end

Summary

W76

010

Summary > W76

Total Shipping Order

RequiredMax use 1

—

Example

If either Weight (W76-02) or Unit or Basis for Measurement Code (W76-03) is present, then the other is required

If either Volume (W76-04) or Unit or Basis for Measurement Code (W76-05) is present, then the other is required

W76-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

W76-02

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W76-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

LB: Pound

W76-04

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W76-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CF: Cubic Feet

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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