X12 210 Motor Carrier Freight Details and Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IM: Motor Carrier Freight Details and Invoice (210, 980)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 210: Motor Carrier Freight Details and Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > B3

B3 Beginning Segment for Carrier's Invoice

Required · Max use 1

To transmit basic data relating to the carrier's invoice

B3-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

Usage notes

Carrier invoice Number

B3-03 · 145 · Shipment Identification Number · Required · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Load ID received EDI 204

B3-04 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

Usage notes

PP' for Prepaid
'CC' for Collect Shipment

• CC: Collect
• PP: Prepaid (by Seller)

B3-05 · 188 · Weight Unit Code · Required · Identifier (ID)

Code specifying the weight unit

Usage notes

'L' for Pounds

• L: Pounds

B3-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• B306 is the billing date.

Usage notes

Carrier Invoice Date

B3-07 · 193 · Net Amount Due · Required · Numeric (N2) · Min 1 Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

Usage notes

Actual Carrier Invoiced Freight Amount(from Carrier)

B3-09 · 32 · Delivery Date · Required · Date (DT) · CCYYMMDD format

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

• On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.

Usage notes

DELIVERY DATE

B3-10 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

B3-11 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

Usage notes

Carrier SCAC Code

0600 Heading > L11

L11 Account Number

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Business Instructions and Reference NumberL11Master Bill of LadingL11Payment CategoryL11Service Performed CodeL11Special Charge or Allowance CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Account Number (optional) associated with this billing

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 11: Account Number

0600 Heading > L11

L11 Business Instructions and Reference Number

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Master Bill of LadingL11Payment CategoryL11Service Performed CodeL11Special Charge or Allowance CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

This is required for both LTL and TL carrier. Set this value to 'V2' if Invoice is
split into two EDI 210s:
EDI 210(1) with Invoice type (L11 with qualifier 9V) as 'FP'. Includes only Base charge,
Fuel and Stop-off Acc. charges.
EDI 210(2) with Invoice type (L11 with qualifier 9V) as 'AC'. Includes all Acc. charges
exceluded in EDI 210(1). This does not include Fuel and Stop Off charges. set base
charge to 0.

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• V0: Version

0600 Heading > L11

L11 Master Bill of Lading

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Payment CategoryL11Service Performed CodeL11Special Charge or Allowance CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Master Bill of Lading Number

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• MB: Master Bill of Lading

0600 Heading > L11

L11 Payment Category

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Master Bill of LadingL11Service Performed CodeL11Special Charge or Allowance CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Payment Indicator
'FP' for Fully Paid
'AC' for Additional Charges
When invoice is sent for the first time for a load, this indicator value should be sent
as 'FP' invoice
Any consequent invoices to the same load i.e. adjustments to the invoice should be
sent as 'AC' invoice
NOTE: Any invoice sent as 'FP' for the second time would be rejected in the system

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 9V: Payment Category

0600 Heading > L11

L11 Service Performed Code

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Master Bill of LadingL11Payment CategoryL11Special Charge or Allowance CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

In case of regular(TL/LTL) carrier, Service type performed by carrier like
ground, air, rail , or specific service type like white glove etc
In case of decicated carrier, SEMI-TRUCK or STRAIGHT

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• QY: Service Performed Code

0600 Heading > L11

L11 Special Charge or Allowance Code

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Master Bill of LadingL11Payment CategoryL11Service Performed CodeL11Transaction Reference NumberL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Discount Rate applied. Expressed as decimal value. If discount percentage is 30%, following field should be 0.30 (30%).
Required for LTL shipments.

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 22: Special Charge or Allowance Code

L11-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Result of CZAR/YSF500 value (following amount * discount rate is LTL's
base rate)
Required for LTL shipments.

0600 Heading > L11

L11 Transaction Reference Number

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Master Bill of LadingL11Payment CategoryL11Service Performed CodeL11Special Charge or Allowance CodeL11Vendor Abbreviation Code

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

In case of regular carriers, Transport Pro Number.
For dedicated Carriers, Value in this format 'Weekending MM.DD.YY'
where MM.DD.YY is the last day of the Week (every Saturday) when the load was
Picked UP.
i.e. All loads picked up in a week will have same value, so they are grouped and
invoiced on a weekly basis.

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• TN: Transaction Reference Number

0600 Heading > L11

L11 Vendor Abbreviation Code

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Account NumberL11Business Instructions and Reference NumberL11Master Bill of LadingL11Payment CategoryL11Service Performed CodeL11Special Charge or Allowance CodeL11Transaction Reference Number

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

SCAC Code

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VE: Vendor Abbreviation Code

0700 Heading > G62

G62 Date/Time

Required · Max use 6

To specify pertinent dates and times

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

Code specifying type of date

• 86: Actual Pickup Date

G62-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Ship Date or Pick up date from DC

G62-03 · 176 · Time Qualifier · Required · Identifier (ID)

Code specifying the reported time

• 8: Actual Pickup Time

G62-04 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Ship Time or Pick up time from DC

G62-05 · 623 · Time Code · Required · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

• ES: Eastern Standard Time

Detail

0300 Loop Optional Max 999

Usage notes

To specify stop-off detail reference numbers and stop reason

0100 Detail > 0300 Loop > S5

S5 Stop-off Details

Required · Max use 1

To specify stop-off detail reference numbers and stop reason

• Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.

S5-01 · 165 · Stop Sequence Number · Required · Numeric (N0) · Min 1 Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

Number of stops (Starts from 2)
stops sequence indicator for multi-stop loads

S5-02 · 163 · Stop Reason Code · Optional · Identifier (ID)

Code specifying the reason for the stop

• PU: Part Unload
• UL: Unload

S5-03 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

Numeric value of weight

Usage notes

Weight of Total Quantity of Items on BOL. This is mandatory and should be the actual billed weight

S5-04 · 188 · Weight Unit Code · Required · Identifier (ID)

Code specifying the weight unit

• L: Pounds

0200 Detail > 0300 Loop > L11

L11 Government Bill of Lading

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Lessee Bill Code NumberL11Load Planning NumberL11Mutually DefinedL11Technical Documentation Type

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Bill Of Lading Number. This is mandatory to process the invoice.

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BL: Government Bill of Lading

0200 Detail > 0300 Loop > L11

L11 Lessee Bill Code Number

Optional · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Government Bill of LadingL11Load Planning NumberL11Mutually DefinedL11Technical Documentation Type

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Customer Bill To Code

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• B1: Lessee Bill Code Number

0200 Detail > 0300 Loop > L11

L11 Load Planning Number

Required · Max use 10

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Government Bill of LadingL11Lessee Bill Code NumberL11Mutually DefinedL11Technical Documentation Type

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Load Reference
In case of combined loads, carrier should provide the Load reference number per each stop

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• LO: Load Planning Number

0200 Detail > 0300 Loop > L11

L11 Mutually Defined

Optional · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Government Bill of LadingL11Lessee Bill Code NumberL11Load Planning NumberL11Technical Documentation Type

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

0200 Detail > 0300 Loop > L11

L11 Technical Documentation Type

Required · Max use 1

To specify instructions in this business relationship or a reference number

Variants (all may be used)

L11Government Bill of LadingL11Lessee Bill Code NumberL11Load Planning NumberL11Mutually Defined

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

LG transaction type
Sample:'INVO' for Invoice ,' OTWT' for WareHouse Transfers, 'RTRN' for Return Cases

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• TDT: Technical Documentation Type

0400 Loop Optional Max >1

Usage notes

To reference a line number in a transaction set

1200 Detail > 0400 Loop > LX

LX Transaction Set Line Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

1800 Detail > 0400 Loop > L1

L1 Rate and Charges

Optional · Max use 50

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

If either Freight Rate (L1-02) or Rate/Value Qualifier (L1-03) is present, then the other is required

If either Billed/Rated-as Quantity (L1-17) or Billed/Rated-as Qualifier (L1-18) is present, then the other is required

L1-01 · 213 · Lading Line Item Number · Optional · Numeric (N0) · Min 1 Max 3

Sequential line number for a lading item

L1-02 · 60 · Freight Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate that applies to the specific commodity

Usage notes

Rate per Mile express with a maximum of 2 digits after decimal point.
Rate per Mile, Distance details are required for Truck Loads, not required for LTLs.

L1-03 · 122 · Rate/Value Qualifier · Optional · Identifier (ID)

Code qualifying how to extend charges or interpret value

• PM: Per Mile

L1-04 · 58 · Amount Charged · Optional · Numeric (N2) · Min 1 Max 15

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

Usage notes

Line Haul charge(RPM * Distance)

L1-17 · 220 · Billed/Rated-as Quantity · Optional · Decimal number (R) · Min 1 Max 11

Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

Usage notes

Distance in Miles.
Rate per Mile, Distance details are required for Truck Loads, not required for LTLs.

L1-18 · 221 · Billed/Rated-as Qualifier · Optional · Identifier (ID)

Code identifying the type of quantity or value on which the rate or item pricing is based

Usage notes

Distance in Miles

• DM: Miles

2000 Detail > 0400 Loop > L7

L7 Tariff Reference

Optional · Max use 10

To reference details of the tariff used to arrive at applicable rates or charge

L7-07 · 59 · Freight Class Code · Optional · String (AN) · Min 2 Max 5

Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

Usage notes

Required only for LTL loads,Freight class used. Default freight class is 85.

2100 Detail > 0400 Loop > K1

K1 Remarks

Optional · Max use 10

To transmit information in a free-form format for comment or special instruction

K1-01 · 61 · Free-form Information · Required · String (AN) · Min 1 Max 30

Free-form information

K1-02 · 61 · Free-form Information · Optional · String (AN) · Min 1 Max 30

Free-form information

0460 Loop Required Max 999999

Usage notes

To identify a party by type of organization, name, and code

2400 Detail > 0400 Loop > 0460 Loop > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

• Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.

Usage notes

1. This segment, used alone, provides the most efficient method of providing organizational identification. To
   obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction
   processing party.
2. N105 and N106 further define the type of entity in N101.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SF: Ship From
• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Ship From/To Name

2700 Detail > 0400 Loop > 0460 Loop > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

Usage notes

Ship From/To City

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

Usage notes

Ship From/To State

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Ship From/To Zip

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Usage notes

Ship From/To Country

0463 Loop Optional Max 999999

Usage notes

To transmit identifying codes, weights, and other related information related to an individual carton
(package)

3000 Detail > 0400 Loop > 0460 Loop > 0463 Loop > CD3

CD3 Carton (Package) Detail

Required · Max use 1

To transmit identifying codes, weights, and other related information related to an individual carton (package)

CD3-01 · 187 · Weight Qualifier · Required · Identifier (ID)

Code defining the type of weight

• A: Consolidated Weight

CD3-02 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

Numeric value of weight

Usage notes

Total Weight. This is the dimensional weight

3300 Detail > 0400 Loop > 0460 Loop > 0463 Loop > L9

L9 Charge Detail

Required · Max use 50

To specify special charge code and the associated monetary amount

L9-01 · 150 · Special Charge or Allowance Code · Required · Identifier (ID)

Code identifying type of special charge or allowance

Usage notes

Tax Codes GST, TAX(HST), QST(TTM) are applied only for CI,Canada
Carriers
11/7/2008 Motor Carrier Freight Details and Invoice - 210
210_5010.ecs 31 For internal use only
G.S.T : 5% - Shipment from Ontario,
TAX(H.S.T) : 13% - To Some Area of Eastern Canada
TTM(Q.S.T) : 7.5% - From QB to LG (for Return)
SUR: California Fuel Surcharge
260: Call Before Delivery Charge

• 260: Delivery Surcharge
• 405: Fuel Surcharge
• 697: Special Tooling Charge
• BEY: Beyond Freight Charges
• DEL: Delivery Charge
• DTL: Detention Loading
• DTU: Detention Unloading
• FAK: Barge Freight All Kinds Service
• FUE: Fuel Charge
• GST: Goods and Services Tax Charge
• IDL: Inside Delivery
• INS: Insurance
• LFT: Lift Gate (Truck) or Forklift Service at Pickup/Delivery
• LHS: Linehaul Service
• MSG: Miscellaneous Charge
• OVR: Over Dimension
• PKS: Packing Surcharge
• PPN: Pallet Charge
• PUC: Pickup Charge
• RCC: Reconsignment Charge
• RCL: Redelivery
• RES: Residential Delivery
• SOC: Stop-off Charge
• SPD: Spreader Charge
• SRG: Storage
• SSS: Software Support Service
• SUR: Surcharge
• TAX: Tax Charge
• TER: Terminal Charge
• TPS: Third-Party Service
• TTM: Tax on Miscellaneous Charges
• WTV: Weight Verification Charge

L9-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• L902 is the transportation charge for a special service performed, expressed in the standard monetary denomination for the currency specified.

Summary

0100 Summary > L3

L3 Total Weight and Charges

Required · Max use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

L3-05 · 58 · Amount Charged · Required · Numeric (N2) · Min 1 Max 15

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

• L305 is the total charges.

Usage notes

Base Charge incurred for this load i.e. Line Haul Charge
The total net amount in B307 should be equal to the base change in this element and sum of accessorial charges

L3-08 · 150 · Special Charge or Allowance Code · Required · Identifier (ID)

Code identifying type of special charge or allowance

• BAS: Base Charge

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample From LG

ISA*00**00**02*SCAC           *01*029049590      *140501*1418*U*00302*000001236*0*P*>~
GS*IM*SCAC*029049590*20140501*1418*1236*X*005010~
ST*210*012360020~
B3**12345678*123123123*CC*L*20140430*30444**20140429*011*SCAC~
L11*95999999-2.1*MB~
L11*1234567*TN~
L11*SCAC*VE~
L11*FP*9V~
L11*Ground*QY~
L11*30152*11~
L11*V2*V0~
L11*0.23*22*1234~
G62*86*20140424*8*1200*ES~
S5*2*PU*380*L~
L11*INVO*TDT~
L11*95999999-2.1*BL~
L11*707456*LO~
L11*28*ZZ~
LX*1~
L1**100*PM*2800*************100*DM~
L7*******85~
N1*SF*N1A - JAMESBURG NJ~
N4*JAMESBURG*NJ*08831*US~
N1*ST*SHIP TO~
N4*CITY*ST*ZIP##*CT~
CD3*A*380~
L9*FUE*50.44~
L9*SOC*60.00~
L3*****19400***BAS~
SE*28*012360020~
GE*1*1236~
IEA*1*000001236~