X12 820 Retail Payment Order/Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RA: Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 820: Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BPR

BPR Beginning Segment for Payment Order/Remittance Advice

Required · Max use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

If either (DFI) ID Number Qualifier (BPR-06) or (DFI) Identification Number (BPR-07) is present, then the other is required

If either (DFI) ID Number Qualifier (BPR-12) or (DFI) Identification Number (BPR-13) is present, then the other is required

BPR-01 · 305 · Transaction Handling Code · Required · Identifier (ID)

Code designating the action to be taken by all parties

• C: Payment Accompanies Remittance Advice
• D: Make Payment Only
• I: Remittance Information Only
• P: Prenotification of Future Transfers

BPR-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• BPR02 specifies the payment amount.

BPR-03 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit

BPR-04 · 591 · Payment Method Code · Required · Identifier (ID)

Code identifying the method for the movement of payment instructions

• ACH: Automated Clearing House (ACH)
• CHK: Check

BPR-05 · 812 · Payment Format Code · Optional · Identifier (ID)

Code identifying the payment format to be used

• CTX: Corporate Trade Exchange (CTX) (ACH)
• PBC: Commercial/Corporate Check
• PPD: Prearranged Payment and Deposit (PPD+) (ACH)

BPR-06 · 506 · (DFI) ID Number Qualifier · Optional · Identifier (ID)

Code identifying the type of identification number of Depository Financial Institution (DFI)

• When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
• BPR06 and BPR07 relate to the originating depository financial institution (ODFI).

• 01: ABA Transit Routing Number Including Check Digits (9 digits)

BPR-07 · 507 · (DFI) Identification Number · Optional · String (AN) · Min 3 Max 12

Depository Financial Institution (DFI) identification number

BPR-09 · 508 · Account Number · Optional · String (AN) · Min 1 Max 35

Account number assigned

• BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.

BPR-10 · 509 · Originating Company Identifier · Optional · String (AN)

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

• 3787408996: Kohl’s DUNS number

BPR-12 · 506 · (DFI) ID Number Qualifier · Optional · Identifier (ID)

Code identifying the type of identification number of Depository Financial Institution (DFI)

• BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).

• 01: ABA Transit Routing Number Including Check Digits (9 digits)

BPR-13 · 507 · (DFI) Identification Number · Optional · String (AN) · Min 3 Max 12

Depository Financial Institution (DFI) identification number

BPR-15 · 508 · Account Number · Optional · String (AN) · Min 1 Max 35

Account number assigned

• BPR15 is the account number of the receiving company to be debited or credited with the payment order.

BPR-16 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).

Usage notes

For CHK Issuance date
For ACH Settlement date

035 Heading > TRN

TRN Trace

Optional · Max use 1

To uniquely identify a transaction to an application

• The TRN segment is used to uniquely identify a payment order/remittance advice.

TRN-01 · 481 · Trace Type Code · Required · Identifier (ID)

Code identifying which transaction is being referenced

• 1: Current Transaction Trace Numbers

TRN-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• TRN02 provides unique identification for the transaction.

Usage notes

Check Number

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BT: Batch Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Batch Number

060 Heading > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 097: Transaction Creation

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Batch Date

N1 Payee Required Max 1

Variants (all may be used)

Payer

070 Heading > Payee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PE: Payee

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

DUNS Number

N1 Payer Required Max 1

Variants (all may be used)

Payee

070 Heading > Payer > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PR: Payer

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

DUNS Number

Detail

ENT Loop Required Max >1

010 Detail > ENT Loop > ENT

ENT Entity

Required · Max use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

ENT-01 · 554 · Assigned Number · Optional · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

ADX Loop Optional Max >1

080 Detail > ENT Loop > ADX Loop > ADX

ADX Adjustment

Required · Max use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.

ADX-02 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• ADX02 specifies the reason for claiming the adjustment.

• 01: Pricing Error
  Price Claim Credit; Price Claim Deduction

• 11: Returns - Damage
  Damaged Merchandise Deduction

• 15: Returns - Recall
  Callback Merchandise Deduction

• 29: Fee Incorrect
  Invalid Charge on Invoice Deduction

• 46: Transportation Charge Incorrect
  Freight on Invoice Deduction

• 49: Processing Charge
  Logistics Claims; RTV Processing Expense; Transportation Claims

• 59: Item not received
  Shortage

• 71: Advertising Allowance
  Broadcast Optimization - Manual Deduction; Broadcast Optimization - Manual Repay; Broadcast Optimization - Vendor Deduction

• 74: Cancel or Adjust Prior Credit/Debit Adjustment
  Import Miscellaneous Charge; Import Miscellaneous Credit; Miscellaneous Charge; Miscellaneous Credit; Repay Cargo Claim; Repay Duplicate Deduction; Repay Logistics Claim; Repay Markdown; Repay Price Claim; Repay Transportation Claim

• 92: Entire Shipment Not Ordered
  New Receipts Return

• 93: Field Destroy
  Destroyed Merchandise Deduction; MOS Allowance Deduction

• A3: New Store Allowance
  New Store Discount not on Invoice/PO; Repayment of New Store Discount

• A8: Promotional Allowance
  Advertising Allowance; Markdown Allowance

• B6: Repay Discount
  Repay New Store/Trade/MOS Discount; Repay Unearned Discount

• BE: Fixture Allowance
  Fixture Allowance

• D3: Unauthorized Deduction
  Repay Shortage

• MA: Marketing Allowance
  Bridal Registry Adjustment

ADX-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• ADX03 and ADX04 specify the identification of the adjustment.

• AM: Adjustment Memo (Charge Back)

ADX-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Remittance Document Number

REF Loop Required Max >1

110 Detail > ENT Loop > ADX Loop > REF Loop > REF

REF Reference Identification

Required · Max use 1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• AM: Adjustment Memo (Charge Back)
• DP: Department Number
• PO: Purchase Order Number
• ST: Store Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Description of adjustment.

REF03 will only be sent if REF01 = "AM".

120 Detail > ENT Loop > ADX Loop > REF Loop > DTM

DTM Date/Time Reference

Optional · Max use 1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 097: Transaction Creation

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Document date from check remittance.

IT1 Loop Required Max >1

130 Detail > ENT Loop > ADX Loop > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

• Loop IT1 within the ADX loop is the adjustment line item detail loop.

Usage notes

When the IT1 segment is for a shortage or price claim (reason codes 59 and 01 on the ADX segment), the UPC and vendor style will be sent, along with the units and the cost.

When the IT1 is for a new store discount (reason code A3 on the ADX segment), the department number and location number will be sent with one unit, but the total cost for that store.

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

Usage notes

Universal Product Code (UPC) or European Article Number (EAN)
Department Number

IT1-02 · 358 · Quantity Invoiced · Optional · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

IT1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• QT: Quoted

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• DV: Location Code
• VA: Vendor's Style Number

IT1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor’s Style Number
Kohl's 5 digit Store Number

RMR Loop Optional Max >1

150 Detail > ENT Loop > RMR Loop > RMR

RMR Remittance Advice Accounts Receivable Open Item Reference

Required · Max use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.

• IV: Seller's Invoice Number

RMR-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR-04 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR04 is the amount paid.

Usage notes

Net amount from remittance.

RMR-05 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
• RMR05 may be needed by some payees to distinguish between duplicate reference numbers.

Usage notes

Gross amount from remittance.

RMR-06 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR06 is the amount of discount taken.

Usage notes

Discount amount from remittance.

170 Detail > ENT Loop > RMR Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• DP: Department Number
• IK: Invoice Number
• PO: Purchase Order Number
• ST: Store Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Description of payment from remittance.

REF03 will only be sent if REF01 = "IK".

180 Detail > ENT Loop > RMR Loop > DTM

DTM Date/Time Reference

Optional · Max use 1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 097: Transaction Creation

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Document date from check remittance.

Summary

010 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Payment and New Store Discount

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231004*1555*U*00401*000000001*0*T*>
GS*RA*SENDERGS*RECEIVERGS*20231004*155531*000000001*X*004010
ST*820*800555333
BPR*I*482.39*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER *1*123789456
ENT*1
RMR*IV*1002048465**42.19*43.5*1.31
REF*PO*1508646
REF*DP*011
REF*IK*1002048465*MDS PAYMENT
DTM*097*20180620
ENT*2
RMR*IV*1002172078**448.2*448.2
REF*PO*1529909
REF*DP*011
REF*IK*1002172078*MDS PAYMENT
DTM*097*20180401
ENT*3
ADX*-8*59*AM*1005589396
REF*PO*4236586
REF*DP*115
DTM*097*20180128
IT1*888888888888*1*EA*2*QT*DV*00789
IT1*888888888888*1*EA*2*QT*DV*00785
IT1*888888888888*1*EA*4*QT*DV*00993
SE*28*800555333
GE*1*000000001
IEA*1*000000001

Payment and Price Claim Adjustment

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231004*1554*U*00401*000000001*0*T*>
GS*RA*SENDERGS*RECEIVERGS*20231004*155423*000000001*X*004010
ST*820*800555333
BPR*I*12979.35*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER*1*123789456
ENT*1
RMR*IV*727022**12887*12887
REF*PO*1578495
REF*DP*039
REF*ST*123
REF*IK*727022*MDS PAYMENT
DTM*097*20180202
ENT*2
ADX*-26.39*01*AM*1002514597
REF*AM*1002514597*PRICE CLAIM DEDUCT
REF*PO*1578495
REF*DP*039
DTM*097*20180118
IT1*999999999999*13*EA*2.03*QT*VA*26963
ENT*3
RMR*IV*5111735**118.74*118.74
REF*PO*1592431
REF*DP*039
REF*ST*00123
REF*IK*5111735*REFER TO EXPRESS CHECK DATED 082512.
REF*IK*5111735*REFER TO LIST OF INVOICES ATTACHED TO
REF*IK*5111735*CHECK IN A/P DOC. BC 08/25/12
DTM*097*20180119
SE*31*800555333
GE*1*000000001
IEA*1*000000001

Payment and Shortage

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231004*1553*U*00401*000000001*0*T*>
GS*RA*SENDERGS*RECEIVERGS*20231004*155337*000000001*X*004010
ST*820*800555333
BPR*I*470.39*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER*1*123789456
ENT*1
RMR*IV*1002048465**42.19*43.5*1.31
REF*PO*1508646
REF*DP*011
REF*IK*1002048465*MDS PAYMENT
DTM*097*20180620
ENT*2
RMR*IV*1002172078**448.2*448.2
REF*PO*1529909
REF*DP*011
REF*IK*1002172078*MDS PAYMENT
DTM*097*20180401
ENT*3
ADX*-20*59*AM*R669391281SHTG
REF*AM*R669391281SHTG*SHORTAGE DEDUCTION
REF*PO*1586807
REF*DP*211
REF*ST*00123
DTM*097*20100128
IT1*555555555555*2*EA*10*QT*VA*B5
SE*28*800555333
GE*1*000000001
IEA*1*000000001