X12 850 Retail Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 12
- Phone (Telephone Companies)
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 00410VICS
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
If all allocations are removed from a purchase order, the next transmission will come through as a duplicate blanket, with location number 00899 in the SDQ segment.
Refer to Page 2 for descriptions of purchase order types.
Duplicate (07) transmissions may be identical PO data or may be changed PO data with the same PO number.
Examples:
Order 123456 is sent with location number 00899
BEG01 = 00 and BEG02 = BK
Blanket Order types will be sent with a location of 00899 in the SDQ segment. 00899 is a non-shippable location.
Order 123456 is sent again with the store allocations
BEG01 = 00 and BEG02 = RL
Examples of use of BEG01 [original (00) and 07 (duplicate)] and BEG02 [Blanket (BK), Release (RL), Stand Alone (SA) and Replenishment (RE)]
Original Blanket BEG01 = 00 BEG02 = BK
Retransmit Blanket BEG01 = 07 BEG02 = BK
Original Release BEG01 = 00 BEG02 = RL
Retransmit Release BEG01 = 07 BEG02 = RL
Original Stand Alone BEG01 = 00 BEG02 = SA
Retransmit Stand Alone BEG01 = 07 BEG02 = SA
Original Replenishment BEG01 = 00 BEG02 = RE
Retransmit Replenishment BEG01 = 07 BEG02 = RE
BEG02 = TR – This is the cancellation of the entire order.
Code identifying purpose of transaction set
- 00
- Original
- 07
- Duplicate
Code specifying the type of Purchase Order
- BK
- Blanket Order (Quantity Firm)
- RE
- Reorder
Replenishment
- RL
- Release or Delivery Order
- SA
- Stand-alone Order
- TR
- Termination
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
'1’ Used only when BEG02 = RL
Reference Identification
To specify identifying information
REF01 with ACC will include an REF02 of Y or N that is used as carton label indicator.
REF01 with ZZ will include an REF02 with one of the packaging instructions listed below. See Business Requirements on pages 1 and 2 for definitions of each packaging instruction.
- Bulk
- Pack by Store
- Prepack
- Compound Prepack
Code qualifying the Reference Identification
- ACC
- Status
Import Only
- DP
- Department Number
- PD
- Promotion/Deal Number
- ZZ
- Mutually Defined
Packaging Instruction
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
This segment is sent on Import orders only.
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- K
- Census Schedule K
A free-form description to clarify the related data elements and their content
K-code
Code identifying the source of the transportation terms
- 01
- Incoterms
Sales Requirements
To specify general conditions or requirements of the sale
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SAC04 will contain OHNS if the purchase order is for new stores. There may or may not be a discount. If there is a discount it will be communicated in a separate SAC segment.
Do not ship direct to store unless the SAC13 field contains DS.
If SAC04 contains OHZQ and SAC13 contains DS, then the order is “direct to store”. The SDQ segments will identify the ship to store(s) and quantities.
If the SAC04 contains OHZQ, then the SAC13 will contain a reference identification.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- N
- No Allowance or Charge
- P
- Promotion
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
Broadcast Optimization
- B720
- Cooperative Advertising/Merchandising Allowance (Performance)
Coop off invoice
- C300
- Discount - Special
Trade Discount
- C310
- Discount
Vendor Additional
- E750
- New Store Discount
- F670
- Price and Marketing Allowance
Profitability Assistance Advertising Coop Allowance
- F800
- Promotional Allowance
Bridal Registry off invoice
- I410
- Unsaleable Merchandise Allowance
Mark Out of Stock Discount
- ZZZZ
- Mutually Defined
Table and Tower
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- OHLO
- Landed Order
- OHNS
- New Store
- OHZQ
- Order Handling Mutually Defined Order Type
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
All allowances are off the gross price including cash discount.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
- DS
- Direct to Store
- EC
- E-Commerce
- FT
- Fast Track
- NE
- Not E-Commerce
- NF
- Not Fast Track
- NN
- Not New Store
- NW
- Not Warehouse Replenishment
- WR
- Warehouse Replenishment
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
If ITD01 = 02, there may or may not be a discount in ITD03.
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 02
- End of Month (EOM)
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
Code identifying the beginning of the terms period
- 2
- Delivery Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
Date/Time Reference
To specify pertinent dates and times
Promotion Start Date will only be sent if there is an ad date for the purchase order.
Code specifying type of date or time, or both date and time
- 001
- Cancel After
- 015
- Promotion Start
Ad Date
- 037
- Ship Not Before
- 061
- Cancel if Not Delivered by
Exit Factory End Date
Import Only
- 064
- Do Not Deliver Before
Exit Factory Start Date
Import Only
Name
To identify a party by type of organization, name, and code
If N101 = MF then N102 will contain the name of the Parent.
If N101 = MP then N102 will contain the name of the Factory.
The only time SE will be transmitted in the N101 field is for carbon copy purposes.
Code identifying an organizational entity, a physical location, property or an individual
- AG
- Agent/Agency
Import Only
- MF
- Manufacturer of Goods
- MP
- Manufacturing Plant
- SE
- Selling Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This field could contain the Parent code.
This field could contain the Factory code.
Geographic Location
To specify the geographic place of the named party
This segment is sent on Import orders only.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
When the Product/Service ID qualifier field contains CB, then the Product/Service ID field contains Kohl’s department, major class and sub class.
This information should be used in ticketing, example: CB*9998877.
PO104 will contain the pack cost when PO103 has AS.
When PO103 is AS then PO106 VA is the pack style. SLN09 loop will then contain the vendor style for the items.
Price in the PO104 will be sent with a decimal point when there are cents included in the cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
An AS in PO103 represents an assortment pack. Component item details will be sent in the PO1/SLN loop.
When PO103 = AS, then PO106 UP is a Kohl’s assigned prepack UPC. The SLN09 loop will then contain trading partner’s component item UPCs.
Kohl’s can send any number of the codes listed for PO106 depending on the information in the Kohl’s system. These codes can occur in any
pairing of Product/Service ID and Qualifier from PO106 through PO121.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- AS
- Assortment
Multi-item pack
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Pricing Information
To specify pricing information
This PO1/CTP loop is used for non-assortment (EA) orders.
Price in the CTP03 will be sent with a decimal point when there are cents included in the retail cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Code identifying pricing specification
- RES
- Resale
Retail
Product/Item Description
To describe a product or process in coded or free-form format
There could be up to three occurrences of this segment depending on whether the product color and size description exist.
When PO103 is AS then PID02 with 08 is the assortment product description.
Kohl’s only sends the first 25 characters of the description in the PID05 field.
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 75
- Buyer's Color Description
- 91
- Buyer's Item Size Description
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Due to legacy processes within Kohl’s system the logic used for the PO4 segment is non-standard. The PO4 logic used is based on Kohl’s business rules.
Bulk Purchase Order:
- PO103 = EA
- PO401 = the number of eaches per inner pack.
- PO402 = the total number of packs per outer carton.
Packs can represent inner carton, rubber banded items (SKU’s) or poly bagged items (SKU’s). This is a single SKU carton. - PO401 (eaches) x PO402 (packs) = total number of units per carton.
Prepack (One Assortment per Carton):
- PO103 = AS
- PO102 = the number of assortments ordered.
- PO401 = the number of assortments within one outer carton. This will always be 1, for one assortment in an outer carton.
- SLN04 = the number of eaches for the individual item (pack ratio).
- Total number of units per carton = the sum of the SLN04 fields within the assortment.
For example, the carton below should contain 12 units.
PO41
SLN000001I2EA3.08UP800097474379CB9998877
SLN000002I6EA3.08UP800097474386CB9998877
SLN000003I4EA3.08UP800097474381CB*9998877
Inner Prepack (More than one of the same Assortment per Carton):
- PO103 = AS
- PO102 = the number of assortments ordered.
- PO401 = the number of inner assortments within one outer carton. This will be more than one assortment in an outer carton.
- PO414 = Inner pack is always one. This is defined as one of each of the inner packs.
- SLN04 = the number of eaches for the individual item (pack ratio).
-Total number of units per carton = the sum of the SLN04 fields within the assortment multiplied by the PO401 field.
For example, the carton below should contain 24 units (2 assortments containing 12 units each)
PO42******1
SLN000001I2EA3.08**UP800097474379CB9998877
SLN000002**I6EA3.08*UP800097474386*CB9998877
SLN000003**I4EA3.08*UP800097474381*CB9998877 - To calculate number of cartons ordered on a prepack purchase order use the following formula:
Assortments ordered (PO102) divided by Inner (PO401) = number of cartons.
For example, if PO102 = 100 and PO401 = 2, then 50 cartons would be shipped.
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of eaches per inner pack (Bulk orders) or the number of assortments per outer carton (Assortment orders).
Size of supplier units in pack
The number of inner packs (total number of packs per outer carton) (Bulk orders).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- EA
- Each
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- TC09
- As agreed by trading partner
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Hang Tag number
Destination Quantity
To specify destination and quantity detail
SDQ sent with Distribution Center number(s) indicate the purchase order is to be marked for and shipped to the DC’s.
SDQ is sent with location number 00899 on BK-Blanket orders. This is a non-shippable location.
SDQ sent with the Store number(s) indicate purchase order is to be mark for store and shipped to the appropriate DC’s, which is Kohl’s definition of pack by store. Refer to the 816 – Organizational Relationship document for correct DC to Store relationships and addresses.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
This will be the same as the unit of measure in the PO1 segment (PO103).
- AS
- Assortment
Multi-item pack
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Subline Item Detail
To specify product subline detail item data
SLN01 is not required to be returned on any inbound documents.
This segment/loop will only be sent if PO103 = AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
SLN04 represents the item quantity per assortment pack described in PO1 segment.
If the Product/Service ID qualifier field contains CB, then the Product/Service ID field contains Kohl’s department, major class and sub class. This information can be used in ticketing.
Example: CB*9998877.
Price in the SLN06 will be sent with a decimal point when there are cents included in the cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Kohl’s can send any number of the codes listed for SLN09 depending on the information in the Kohl’s system. These codes can occur in any
pairing of Product/Service ID and Qualifier from SLN09 through SLN22.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
NRF
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
Box ID (for shoe orders only)
- IZ
- Buyer's Size Code
NRF
- TP
- Product Type Code
Gender Classification Code – for shoe orders only
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
UP: 12 Digit UPC
EN: 13 Digit EAN
VA: Vendor Style Number (up to 20 characters)
CB: 7 Digit Buyer’s Catalog Number
BO: 3 Digit NRF Color Code or Vendor Color Code
IZ: 5 Digit NRF Size Code or Vendor Size Code
IN: 3 Digit Box ID
TP: 2 Character Gender Classification Code
Product/Item Description
To describe a product or process in coded or free-form format
This PO1/SLN loop will only be sent for assortment (AS) orders.
There may be up to three occurrences of this segment depending on whether the product color and size descriptions exist.
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 75
- Buyer's Color Description
- 91
- Buyer's Item Size Description
Pricing Information
To specify pricing information
This PO1/SLN loop will only be sent for assortment (AS) orders. PO103 will be AS.
Price in the CTP03 will be sent with a decimal point when there are cents included in the retail cost.
Example: If $15.95, send as 15.95. If $29.00, send as 29 with no decimal point.
Code identifying pricing specification
- RES
- Resale
Retail
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Blanket Order (#00899)
GS*PO*SENDERGS*RECEIVERGS*20231005*011738*000000001*X*004010
ST*850*999999999
BEG*00*BK*12345680**20180322
REF*DP*999
REF*ZZ*PACK BY STORE
CSH*P4
SAC*A*E750***1250*3*5*****02
SAC*N**VI*OHNS
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**40*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
SDQ*EA*92*00899*50
CTT*1
SE*18*999999999
GE*1*000000001
IEA*1*000000001
Bulk E-Commerce Order
GS*PO*SENDERGS*RECEIVERGS*20231005*012319*000000001*X*004010
ST*850*999999999
BEG*00*SA*12345685**20180322
REF*DP*999
REF*ZZ*BULK
CSH*P4
SAC*A*E750***3780*3*5*****02
SAC*N**VI*OHZQ*********EC
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**40*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
PO4*5*2*EA
SDQ*EA*92*00810*20*00840*20
PO1**50*EA*9**UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*79431
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
PO4*5*2*EA
SDQ*EA*92*00810*30*00830*20
CTT*2
SE*26*999999999
GE*1*000000001
IEA*1*000000001
Domestic Private Brand / Exclusive Brand Release Order – Bulk
GS*PO*SENDERGS*RECEIVERGS*20231005*012255*000000001*X*004010
ST*850*999999999
BEG*00*RL*12345684**20180322
REF*DP*999
REF*ZZ*BULK
CSH*P4
SAC*A*E750***3780*3*5*****02
SAC*N**VI*OHNS
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
DTM*064*20180312
DTM*061*20180315
N1*MF*PARENT NAME*92*123456789
N1*MP*FACTORY NAME*92*987654321
PO1**40*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
PO4*5*2*EA
SAC*N**VI*TC09*********TG071957
SDQ*EA*92*00810*20*00840*20
PO1**50*EA*9**UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*79431
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
PO4*5*2*EA
SAC*N**VI*TC09*********TG071957
SDQ*EA*92*00810*30*00830*20
CTT*2
SE*32*999999999
GE*1*000000001
IEA*1*000000001
Import Blanket Order – Prepack (Prepack order containing one or more of the same UPC / EAN)
GS*PO*SENDERGS*RECEIVERGS*20231005*012352*000000001*X*004010
ST*850*999999999
BEG*00*BK*12345686**20180221
REF*DP*999
REF*ACC*Y
REF*ZZ*PREPACK
FOB*CC*K*57000*01*FOB
CSH*P4
SAC*N**VI*OHNS
ITD*05*2*0**0**25
DTM*037*20180823
DTM*001*20180829
DTM*064*20180721
DTM*061*20180723
N1*MF*PARENT NAME*92*123456789
N1*MP*FACTORY NAME*92*987654321
N4*BEIJING***CN
N1*AG*KOHLS TRADING PARTNER
N4*HONG KONG***HK
PO1**40*AS*22.4**UP*400123456789
PID*F*08***FASHION BLACK SMALL
PO4*1
SDQ*AS*92*00899*40
SLN*000001**I*2*EA*3***UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
CTP*RS*RES*8
SLN*000002**I*6*EA*3***UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*56790
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
CTP*RS*RES*8
SLN*000003**I*4*EA*3***UP*111111133333*VA*55555*CB*9998877*BO*002*IZ*56791
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***LARGE
CTP*RS*RES*8
CTT*1
SE*39*999999999
GE*1*000000001
IEA*1*000000001
Import Bulk E-Commerce Order
GS*PO*SENDERGS*RECEIVERGS*20231005*012619*000000001*X*004010
ST*850*0001
BEG*00*BK*12345688**20180413
REF*DP*999
REF*ZZ*BULK
REF*ACC*Y
FOB*CC*K*57000*01*FOB
CSH*P4
SAC*N**VI*OHZQ*********EC
ITD*05*2*0**0**60
DTM*037*20180823
DTM*001*20180829
DTM*064*20180721
DTM*061*20180723
N1*MF*PARENT NAME*92*123456789
N1*MP*FACTORY NAME*92*987654321
N4*CHINA***CN
N1*AG*KOHLS TRADING PARTNER
N4*HONG KONG***HK
PO1**72*EA*4.08**UP*400123456789*VA*55555*CB*9998877
CTP*RS*RES*24
PO4*5*2*EA
SAC*N**VI*TC09*********TOPHTMDUP
SDQ*EA*92*00899*72
CTT*1
SE*25*0001
GE*1*000000001
IEA*1*000000001
Import Letter of Credit Order - Bulk
GS*PO*SENDERGS*RECEIVERGS*20231005*012541*000000001*X*004010
ST*850*999999999
BEG*00*BK*12345687**20180221
REF*DP*999
REF*ACC*Y
REF*ZZ*BULK
FOB*CC*K*57000*01*FOB
CSH*P4
SAC*N**VI*OHNS
ITD*05*2*0**0**25*******L
DTM*037*20180823
DTM*001*20180829
DTM*064*20180721
DTM*061*20180723
N1*MF*PARENT NAME*92*123456789
N1*MP*FACTORY NAME*92*987654321
N4*CHINA***CN
N1*AG*KOHLS TRADING PARTNER
N4*HONG KONG***HK
PO1**408*EA*2.8**UP*400123456789
CTP*RS*RES*14.99
PO4*6*4*EA
SDQ*EA*92*00899*408
CTT*1
SE*24*999999999
GE*1*000000001
IEA*1*000000001
Release of Order (Pack by Store)
GS*PO*SENDERGS*RECEIVERGS*20231005*011901*000000001*X*004010
ST*850*999999999
BEG*00*RL*12345680**20180322
REF*DP*999
REF*ZZ*PACK BY STORE
CSH*P4
SAC*A*E750***1250*3*5*****02
SAC*N**VI*OHNS
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**40*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
SDQ*EA*92*00006*30*00131*20
CTT*1
SE*18*999999999
GE*1*000000001
IEA*1*000000001
Release Order with DC Allocations – Compound Prepack (One Assortment per Carton)
GS*PO*SENDERGS*RECEIVERGS*20231005*012228*000000001*X*004010
ST*850*999999999
BEG*00*RL*12345683**20180322
REF*DP*999
REF*ZZ*COMPOUND PREPACK
CSH*P4
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**12*AS***UP*400126789123*CB*9998877
PID*F*08***FASHION BLACK PACK 1
PO4*1
SDQ*AS*92*00810*8*00840*4
SLN*000001**I*2*EA*3***UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
CTP*RS*RES*8
SLN*000002**I*6*EA*3***UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*56790
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
CTP*RS*RES*8
SLN*000003**I*4*EA*3***UP*111111133333*VA*55555*CB*9998877*BO*002*IZ*56791
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***LARGE
CTP*RS*RES*8
PO1**12*AS***UP*400126789134*CB*9998877
PID*F*08***FASHION BLACK PACK 2
PO4*1
SDQ*AS*92*00830*8*00860*4
SLN*000001**I*4*EA*3***UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
CTP*RS*RES*8
SLN*000002**I*4*EA*3***UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*56790
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
CTP*RS*RES*8
SLN*000003**I*4*EA*3***UP*111111133333*VA*55555*CB*9998877*BO*002*IZ*56791
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***LARGE
CTP*RS*RES*8
CTT*1
SE*48*999999999
GE*1*000000001
IEA*1*000000001
Release Order with DC Allocations – Inner Prepack (More than one of the same Assortment per Carton)
GS*PO*SENDERGS*RECEIVERGS*20231005*012156*000000001*X*004010
ST*850*999999999
BEG*00*RL*12345682**20180322
REF*DP*999
REF*ZZ*PREPACK
CSH*P4
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**12*AS***UP*400126789123*CB*9998877
PID*F*08***FASHION BLACK PACK 1
PO4*2*************1
SDQ*AS*92*00810*8*00840*4
SLN*000001**I*2*EA*3***UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
CTP*RS*RES*8
SLN*000002**I*6*EA*3***UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*56790
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
CTP*RS*RES*8
SLN*000003**I*4*EA*3***UP*111111133333*VA*55555*CB*9998877*BO*002*IZ*56791
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***LARGE
CTP*RS*RES*8
CTT*1
SE*29*999999999
GE*1*000000001
IEA*1*000000001
Release Order with DC Allocations – Prepack (One Assortment per Carton)
GS*PO*SENDERGS*RECEIVERGS*20231005*012119*000000001*X*004010
ST*850*999999999
BEG*00*RL*12345681**20180322
REF*DP*999
REF*ZZ*PREPACK
CSH*P4
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**12*AS***UP*400126789123*CB*9998877
PID*F*08***FASHION BLACK PACK 1
PO4*1
SDQ*AS*92*00810*8*00840*4
SLN*000001**I*2*EA*3***UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
CTP*RS*RES*8
SLN*000002**I*6*EA*3***UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*56790
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
CTP*RS*RES*8
SLN*000003**I*4*EA*3***UP*111111133333*VA*55555*CB*9998877*BO*002*IZ*56791
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***LARGE
CTP*RS*RES*8
CTT*1
SE*29*999999999
GE*1*000000001
IEA*1*000000001
Stand Alone-Original - Ship Direct to Stores
GS*PO*SENDERGS*RECEIVERGS*20231005*011712*000000001*X*004010
ST*850*999999999
BEG*00*SA*12345679**20180322
REF*DP*999
REF*ZZ*PACK BY STORE
CSH*P4
SAC*A*E750***1250*3*5*****02
SAC*N**VI*OHZQ*********DS
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**50*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
SDQ*EA*92*00006*30*00007*20
CTT*1
SE*18*999999999
GE*1*000000001
IEA*1*000000001
Stand Alone-Original Domestic Order - Bulk
GS*PO*SENDERGS*RECEIVERGS*20231005*011643*000000001*X*004010
ST*850*999999999
BEG*00*SA*12345678**20180322
REF*DP*999
REF*ZZ*BULK
CSH*P4
SAC*A*E750***3780*3*5*****02
SAC*N**VI*OHNS
ITD*02*2*3**15**15
DTM*037*20180330
DTM*001*20180408
PO1**40*EA*5**UP*111111111111*VA*55555*CB*9998877*BO*002*IZ*56789
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***SMALL
PO4*5*2*EA
SDQ*EA*92*00810*20*00840*20
PO1**50*EA*9**UP*111111122222*VA*55555*CB*9998877*BO*002*IZ*79431
CTP*RS*RES*14
PID*F*08***FASHION
PID*F*75***BLACK
PID*F*91***MEDIUM
PO4*5*2*EA
SDQ*EA*92*00810*30*00830*20
CTT*2
SE*26*999999999
GE*1*000000001
IEA*1*000000001
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