X12 214 Transportation Carrier Shipment Status Message

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• QM: Transportation Carrier Shipment Status Message (214)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 214: Transportation Carrier Shipment Status Message

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N0) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > B10

B10 Beginning Segment for Transportation Carrier Shipment Status Message

Required · Max use 1

To transmit identifying numbers and other basic data relating to the transaction set

B10-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• B1001 is the carrier assigned reference number.
• B1001 is the carrier's PRO (invoice number) that identifies the shipment.

B10-02 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Must return the reference sent in the 204 B204 element.

B10-03 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• B1003 is required when used in Transaction Set 214.

Usage notes

Must return the SCAC sent in the EDI 204 B202 element.

030 Heading > L11

L11 Business Instructions and Reference Number

Optional · Max use 300

To specify instructions in this business relationship or a reference number

L11-01 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Where possible, provide the stop sequence number in L1101 and qualifier “QN” in L1102.

Return any stop references sent in the EDI204 0300 loop L11 segment.

L11-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BM: Bill of Lading Number
• CO: Customer Order Number
• PO: Purchase Order Number
• QN: Stop Sequence Number
• SI: Shipper's Identifying Number for Shipment (SID)

0100 Loop Message From Optional Max 10

Variants (all may be used)

0100 Loop Party Who Signed the Delivery Receipt0100 Loop Ship To

050 Heading > 0100 Loop Message From > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• FR: Message From

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0100 Loop Party Who Signed the Delivery Receipt Optional Max 1

Variants (all may be used)

0100 Loop Message From0100 Loop Ship To

050 Heading > 0100 Loop Party Who Signed the Delivery Receipt > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• N5: Party Who Signed the Delivery Receipt

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0100 Loop Ship To Optional Max 1

Variants (all may be used)

0100 Loop Message From0100 Loop Party Who Signed the Delivery Receipt

050 Heading > 0100 Loop Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0200 Loop Optional Max 999999

130 Heading > 0200 Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

0205 Loop Optional Max 10

140 Heading > 0200 Loop > 0205 Loop > AT7

AT7 Shipment Status Details

Required · Max use 1

To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

If either Shipment Status Code (AT7-01) or Shipment Status or Appointment Reason Code (AT7-02) is present, then the other is required

If Time (AT7-06) is present, then Date (AT7-05) is required

If Time Code (AT7-07) is present, then Time (AT7-06) is required

Only one of Shipment Status Code (AT7-01) or Shipment Appointment Status Code (AT7-03) may be present

If either Shipment Appointment Status Code (AT7-03) or Shipment Status or Appointment Reason Code (AT7-04) is present, then the other is required

AT7-01 · 1650 · Shipment Status Code · Optional · Identifier (ID)

Code indicating the status of a shipment

• If AT701 is present, AT705 is the date the status occurred. If AT703 is present, AT705 is a date related to an appointment.
• If AT701 is present, AT706 is the time of the status. If AT703 is present, AT706 is the time of the appointment.

Usage notes

X3 – Pickup confirmation (Arrived at Pickup)
AF – Pickup confirmation (Departed Pickup)

For missed pickups: please fill the AT702 with the reason code, and provide any comments in K1, if your pickup is past the requested time.

X1 – Delivery confirm / Arrived at Delivery
D1 – Delivery confirm / Departed Delivery

For missed deliveries: please fill the AT702 with the reason code, and provide any comments in K1, if your delivery is past the requested time.

• D1: Completed Unloading at Delivery Location
  When this status code is sent, the N1 segment in the 100 loop must have an N101 element of “N5” (Party Who Signed the Delivery Receipt) and N102 element of the free-form name of the person who signed the BOL, if known. If not known, supply ‘EDI Delivery Confirmation’.

AT7-02 · 1651 · Shipment Status or Appointment Reason Code · Optional · Identifier (ID)

Code indicating the reason a shipment status or appointment reason was transmitted

• NS: Normal Status

AT7-03 · 1652 · Shipment Appointment Status Code · Optional · Identifier (ID)

Code indicating the status of an appointment to pick-up or deliver a shipment

• AA: Pick-up Appointment Date and/or Time
• AB: Delivery Appointment Date and/or Time
• X9: Delivery Appointment Secured on This Date and/or Time
• XA: Pick-up Appointment Secured on This Date and/or Time

AT7-04 · 1651 · Shipment Status or Appointment Reason Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating the reason a shipment status or appointment reason was transmitted

AT7-05 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

AT7-06 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

AT7-07 · 623 · Time Code · Optional · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

• If AT707 is not present then AT706 represents local time of the status.

• MT: Mountain Time

143 Heading > 0200 Loop > 0205 Loop > MS1

MS1 Equipment, Shipment, or Real Property Location

Optional · Max use 1

To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

Usage notes

Include an MS1 segment with all position updates. Include both city/state and latitude/longitude of the shipment if possible, otherwise the latitude/longitude is preferred.

If State or Province Code (MS1-02) is present, then City Name (MS1-01) is required

MS1-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

MS1-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

180 Heading > 0200 Loop > AT5

AT5 Bill of Lading Handling Requirements

Optional · Max use 10

To identify Bill of Lading handling and service requirements

AT5-02 · 560 · Special Services Code · Optional · Identifier (ID)

Code identifying the special service

Usage notes

Please fill AT502 with V1 or V2 if a trailer is being dropped.

• V1: Drop Yard
• V2: Drop Dock

610 Heading > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N0) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

sample 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240211*0356*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20240211*035650*000000001*X*004010
ST*214*1970001
B10*1208823*19177520*SCAC
L11*19177520*BM
L11*1234567890*CO
N1*N5*JOHN SMITH
LX*1
AT7*D1*NS***20040802*0924*MT
MS1*HENDERSON*CO
SE*9*1970001
GE*1*000000001
IEA*1*000000001

sample 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *240211*0357*U*00401*000000001*0*T*>
GS*QM*SENDERGS*RECEIVERGS*20240211*035700*000000001*X*004010
ST*214*3980001
B10*1207903*840302*SCAC
L11*840302*BM
L11*1234567890*CO
N1*N5*JANE SMITH
LX*1
AT7*D1*NS***20040802*1019* MT
MS1*HENDERSON*CO
SE*9*3980001
ST*214*3980002
B10*1208573*0840942*SCAC
L11*0840942*BM
L11*1234567890*CO
N1*N5*NOT AVAILABLE
LX*1
AT7*D1*NS***20040802*1030* MT
MS1*HENDERSON*CO
SE*9*3980002
ST*214*3980003
B10*1208581*0839105*SCAC
L11*0839105*BM
L11*1234567890*CO
N1*N5*NOT AVAILABLE
LX*1
AT7*D1*NS***20040802*1018*MT
MS1*DENVER*CO
SE*9*3980003
GE*3*000000001
IEA*1*000000001