X12 856 Baseline EDI 856 Customs Import Declaration

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
03: Delete
05: Replace

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0003: Shipment, Packaging, Order, Item

BSN-06

640

Transaction Type Code

Optional

Identifier (ID)

—

SH: Shipment Status Notification

Heading end

Detail

HL Loop

OptionalMax >1

TD5

120

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

TD5-05

387

Routing

Required

String (AN)

Min 1Max 35

—

150

Detail > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
E8: Ocean Carrier Service Contract Number
—
FF: Forwarder's Name
—
ZH: Lloyds Code
—

Reference Identification

Required

String (AN)

Min 1Max 30

—

N1 Loop

OptionalMax 200

220

Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SH: Vendor's Name
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop end

V1 Loop

OptionalMax >1

360

Detail > HL Loop > V1 Loop > V1

Vessel Identification

RequiredMax use 1

—

Example

V1-02

182

Vessel Name

Required

String (AN)

Min 2Max 28

—

V1-04

Flight/Voyage Number

Optional

String (AN)

Min 2Max 10

—

V1-05

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

V1-09

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
S: Ocean

370

Detail > HL Loop > V1 Loop > R4

Port or Terminal

OptionalMax use >1

—

Example

If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required

R4-01

115

Port or Terminal Function Code

Required

Identifier (ID)

—

D: Port of Discharge (Operational)
L: Port of Loading (Operational)
M: Destination (Operational)

R4-02

309

Location Qualifier

Optional

Identifier (ID)

—

UN: United Nations Location Code (UNLOCODE)

R4-03

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

DTM

380

Detail > HL Loop > V1 Loop > DTM

Date/Time Reference

OptionalMax use >1

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

017: Estimated Delivery
370: Actual Departure Date
371: Estimated Arrival Date

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

V1 Loop end

HL Loop

OptionalMax >1

TD1

110

Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

CAS: Case

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

A3: Shippers Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram

TD3

130

Detail > HL Loop > HL Loop > TD3

Carrier Details (Equipment)

OptionalMax use 12

—

Example

If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required

If either Weight (TD3-05) or Unit or Basis for Measurement Code (TD3-06) is present, then the other is required

TD3-02

206

Equipment Initial

Optional

String (AN)

Min 1Max 4

—

TD3-03

207

Equipment Number

Optional

String (AN)

Min 1Max 10

—

TD3-05

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD3-06

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CO: Cubic Meters (Net)

TD3-09

225

Seal Number

Optional

String (AN)

Min 2Max 15

—

TD3-10

Equipment Type

Optional

Identifier (ID)

—

22GP: 20'
42GP: 40'
42RE: 40' Reefer
45GP: 40 High
45R1: 40' High Reefer
CS: CFS-LCL
L5GP: 45'

150

Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

BN: Ocean Carrier Booking Number
CB: Load Type

Reference Identification

Required

String (AN)

—

CFS/CFS
CFS/CY
CY/CY
Ocean Carrier Booking Number

HL Loop

OptionalMax >1

PRF

050

Detail > HL Loop > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

150

Detail > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

SI: Shipper MID Number
VR: Vendor MID Number

Reference Identification

Required

String (AN)

Min 1Max 30

—

HL Loop

OptionalMax >1

LIN

020

Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

LIN-02

Product/Service ID Qualifier

Required

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

LIN-03

Product/Service ID SKU Number

Required

String (AN)

Min 1Max 48

—

LIN-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

LIN-07

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

LIN-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

HD: International Harmonized Commodity Code

LIN-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SN1

030

Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1

—

Example

SN1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

SN1-03

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SLN

040

Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1000

—

Example

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID SKU Number (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

SLN-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

SLN-03

662

Relationship Code

Required

Identifier (ID)

—

O: Information Only

SLN-04

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SLN-09

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

SLN-10

Product/Service ID SKU Number

Optional

String (AN)

Min 1Max 48

—

SLN-11

Product/Service ID Qualifier

Optional

Identifier (ID)

—

PD: Product Description

SLN-12

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO4

060

Detail > HL Loop > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

OptionalMax use 1

—

Example

PO4-14

810

Inner Pack

Optional

Numeric (N0)

Min 1Max 6

—

PID

070

Detail > HL Loop > HL Loop > HL Loop > HL Loop > PID

Product/Item Description

OptionalMax use 200

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

352

Item Description

Required

String (AN)

Min 1Max 80

—

TD1

110

Detail > HL Loop > HL Loop > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

CTN: Carton

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram

TD1-09

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

TD1-10

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CR: Cubic Meter

150

Detail > HL Loop > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

ZM: Manufacturer MID Number

Reference Identification

Required

String (AN)

Min 1Max 30

—

DTM

200

Detail > HL Loop > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

003: Commercial Invoice Date

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

SAC Loop

OptionalMax >1

SAC

320

Detail > HL Loop > HL Loop > HL Loop > HL Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

E140: Item-Unit

SAC-09

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

DO: Dollars, U.S.

SAC-10

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SAC-13