Imperative Logistics

/

Baseline EDI 850 Purchase Order

X12 850 Baseline EDI 850 Purchase Order

X12 Release 5010

Imperative Logistics Group

—

Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

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Overview

Interchange Control Header

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order

Reference Information

Administrative Communications Contact

F.O.B. Related Instructions

Date/Time Reference

Carrier Details (Routing Sequence/Transit Time)

Party Identification

Geographic Location

Administrative Communications Contact

Baseline Item Data

Product/Item Description

Item Physical Details

Date/Time Reference

Transaction Totals

Monetary Amount Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Example values

```
IMQD-TEST      
```
```
IMQD           
```

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Example values

```
IMQD-TEST
```
```
IMQD
```

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
03: Delete
04: Change
05: Replace

Example values

```
00
```
```
03
```
```
05
```
```
04
```

Purchase Order Type Code

Required

Identifier (ID)

—

BE: Blanket Order/Estimated Quantities (Not firm Commitment)
SA: Stand-alone Order

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Date

Required

Date (DT)

CCYYMMDD format

—

0400

Heading > CUR

Currency

OptionalMax use 1

—

Example

Entity Identifier Code

Required

Identifier (ID)

—

SE: Selling Party

Currency Code

Required

Identifier (ID)

—

USD: US Dollar

0500

Heading > REF

Reference Information

OptionalMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

IK: Invoice Number

Reference Identification

Optional

String (AN)

Min 1Max 50

—

0600

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

BD: Buyer Name or Department

Name

Optional

String (AN)

Min 1Max 60

—

Example values

```
L Biank
```
```
J Doe
```

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

Communication Number

Optional

String (AN)

Min 1Max 256

—

Example values

```
4940822167000
```
```
18003384444
```

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

Communication Number

Optional

String (AN)

Min 1Max 256

—

Example values

```
Lbiank@mycompanyemail.com
```
```
jdoe@youremail.com
```

0800

Heading > FOB

F.O.B. Related Instructions

RequiredMax use >1

—

Example

Shipment Method of Payment

Optional

Identifier (ID)

—

CC: Collect
PP: Prepaid (by Seller)
TP: Third Party Pay

Example values

```
PP
```
```
CC
```
```
TP
```

Location Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

Description of the shipment terms

Required

String (AN)

Min 1Max 80

—

Usage notes

—

Example values

```
EXW
```
```
CIF
```
```
DAP
```

1500

Heading > DTM

Date/Time Reference

OptionalMax use 3

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested
—
003: Invoice
—
010: Requested Ship
—

Date

Required

Date (DT)

CCYYMMDD format

—

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use >1

—

Example

At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04) or Service Level Code (TD5-12) is required

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

Identification Code Qualifier

Optional

Identifier (ID)

—

ND: Mode Designator
—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

Example values

```
FCL
```
```
LCL
```

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
S: Ocean

Example values

```
A
```
```
S
```

Service Level Code

Optional

Identifier (ID)

—

G2: Standard Service

N1 Loop

OptionalMax 4

3100

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)
DA: Delivery Address
PW: Pickup Address
SU: Supplier/Manufacturer

Example values

```
BY
```
```
DA
```
```
PW
```
```
SU
```

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3300

Heading > N1 Loop > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

Example values

```
US
```
```
DE
```
```
BR
```
```
CN
```

3600

Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

—

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

Communication Number

Optional

String (AN)

Min 1Max 256

—

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

Communication Number

Optional

String (AN)

Min 1Max 256

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax 100000

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

UN: Unit

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Example values

```
9.2
```
```
2.08
```
```
15
```

Product/Service ID Qualifier

Required

Identifier (ID)

—

TP: Product Type Code

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

Example values

```
ARA310949
```
```
EFL310011
```
```
PRO10148303
```
```
TLR344047
```

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

0490

Detail > PO1 Loop > MEA

Measurements

OptionalMax use 40

—

Example

Measurement Qualifier

Optional

Identifier (ID)

—

WT: Weight

Measurement Value

Optional

Decimal number (R)

Min 1Max 15

—

Example values

```
7
```
```
1.4
```
```
3.08
```

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram

PID Loop

OptionalMax 1000

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

Item Description Type

Required

Identifier (ID)

—

F: Free-form

Product/Process Characteristic Code

Optional

Identifier (ID)

—

08: Product

Description

Optional

String (AN)

Min 1Max 80

—

Example values

```
HD 57T Slipper Set 0.8Mod
```
```
Wheels 65mm (3)
```

PID Loop end

0900

Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

—

Example

Pack

Optional

Numeric (N0)

Min 1Max 6

—

Usage notes

—

Example values

```
10
```
```
12
```
```
8
```

2100

Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 2

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested
010: Requested Ship

Example values

```
010
```
```
002
```

Date

Required

Date (DT)

CCYYMMDD format

—

Example values

```
2023-05-20
```
```
2023-04-12
```

2350

Detail > PO1 Loop > TC2

Commodity

OptionalMax use >1

—

Example

Commodity Code Qualifier

Required

Identifier (ID)

—

A: Harmonized Tariff Schedule of the United States Annotated

Commodity Code

Required

String (AN)

Min 1Max 30

—

Example values

```
8429.51.10.15
```
```
8708.50.61
```

PO1 Loop end

Detail end

Summary

CTT Loop

OptionalMax 1

0100

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

Example values

```
2
```
```
4
```
```
134
```

0200

Summary > CTT Loop > AMT

Monetary Amount Information

OptionalMax use 1

—

Example

Amount Qualifier Code

Required

Identifier (ID)

—

TT: Total Transaction Amount

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

Example values

```
3000.1
```
```
1581.22
```
```
1000
```

CTT Loop end

0300

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample EDI 850 Purchase Order

ISA*00* *00* *ZZ*TRADINGPARTNER *ZZ*IMQD-TEST *230626*1411*^*00501*100034185*0*P*>~
GS*PO*TRADINGPARTNER*IMQD-TEST*20230626*1411*35185*X*005010~
ST*850*35185~
BEG*00*SA*789789**20230406~
CUR*SE*USD~
REF*IK*SID8717605~
PER*BD*John Doe*TE*18003384444*EM*jdoe@mycompany.com~
FOB*PP*ZZ*DAP~
DTM*002*20230411~
DTM*003*20230406~
DTM*010*20230515~
TD5**ND*FCL*S********G2~
N1*BY*BUYER NAME*92*1234~
N3*CHRISTIAN-JUNGE-STRASSE 1*STE 100~
N4*ELMSHORN*SH*25337*DE~
PER*IC**EM*emailTest@email.com*TE*18003384000~
N1*SU*SUPPLIER NAME*92*5678~
N3*2904 RESEARCH ROAD~
N4*CHAMPAIGN*IL*61822*US~
PER*IC**EM*emailTest@email.com*TE*18006661212~
N1*DA*DELIVERY NAME*92*1234~
N3*CHRISTIAN-JUNGE-STRASSE 1*STE 100~
N4*ELMSHORN*SH*25337*DE~
PER*IC**EM*emailTest@email.com*TE*15034441888~
N1*PW*PICKUP NAME*92*5678~
N3*2904 RESEARCH ROAD*Tower Bldg~
N4*CHAMPAIGN*IL*61822*US~
PER*IC**EM*emailTest@email.com*TE*18005551212~
PO1*1*25*UN*9.2**TP*ARA310949*SK*SKU310949*BP*BPN22222~
MEA**WT*7*KG~
PID*F*08***HD 57T Slipper Set 0.8Mod~
PO4*10~
DTM*002*20230411~
DTM*010*20230520~
TC2*A*8708.50.61~
PO1*2*20*UN*1.89**TP*EFL310011*SK*SKU310011*BP*BPN33333~
MEA**WT*2.08*KG~
PID*F*08***Wheels 65mm (3)~
PO4*12~
DTM*002*20230412~
DTM*010*20230526~
TC2*A*8429.51.10.15~
CTT*2~
AMT*TT*3000.1~
SE*43*35185~
GE*1*35185~
IEA*1*100034185~

Sample EDI 850 Purchase Order Change

ISA*00* *00* *ZZ*TRADINGPARTNER *ZZ*IMQD-TEST *230626*1411*^*00501*100034185*0*P*>~
GS*PO*TRADINGPARTNER*IMQD-TEST*20230626*1411*35185*X*005010~
ST*850*35185~
BEG*04*SA*789789**20230406~
CUR*SE*USD~
REF*IK*SID8717605~
PER*BD*John Doe*TE*18003384444*EM*jdoe@mycompany.com~
FOB*PP*ZZ*DAP~
DTM*002*20230411~
DTM*003*20230406~
DTM*010*20230515~
TD5**ND*FCL*S********G2~
N1*BY*BUYER NAME*92*1234~
N3*CHRISTIAN-JUNGE-STRASSE 1~
N4*ELMSHORN*SH*25337*DE~
PER*IC**EM*emailTest@email.com*TE*18003384000~
N1*SU*SUPPLIER NAME*92*5678~
N3*2904 RESEARCH ROAD~
N4*CHAMPAIGN*IL*61822*US~
PER*IC**EM*emailTest@email.com*TE*18006661212~
N1*DA*DELIVERY NAME*92*1234~
N3*CHRISTIAN-JUNGE-STRASSE 1~
N4*ELMSHORN*SH*25337*DE~
PER*IC**EM*emailTest@email.com*TE*15034441888~
N1*PW*PICKUP NAME*92*5678~
N3*2904 RESEARCH ROAD~
N4*CHAMPAIGN*IL*61822*US~
PER*IC**EM*emailTest@email.com*TE*18005551212~
PO1*3*20*UN*9.2**TP*ARA310949*SK*SKU310949*BP*BPN22222~
MEA**WT*7*KG~
PID*F*08***HD 57T Slipper Set 0.8Mod~
PO4*10~
DTM*002*20230411~
DTM*010*20230520~
TC2*A*8708.50.61~
CTT*1~
AMT*TT*200~
SE*36*35185~
GE*1*35185~
IEA*1*100034185~

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