X12 856 Baseline ASN EDI856 Ship Notice/Manifest

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

BSN

0200

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
04: Change

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0002: Shipment, Order, Item, Packaging

Heading end

Detail

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

TD1

1100

Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

CTN: Carton

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

Usage notes

—

Example values

```
650
```
```
280
```
```
10
```

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

Usage notes

—

B: Billed Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram

TD1-09

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

TD1-10

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CR: Cubic Meter

TD5

1200

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04) or Routing (TD5-05) is required

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

O: Origin Carrier (Air, Motor, or Ocean)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)
4: International Air Transport Association (IATA)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

AF: Air Freight
O: Containerized Ocean

TD5-05

387

Routing

Optional

String (AN)

—

DE: Shipment Destination
—
OR: Shipment Origin
—
PB: Port of Discharge
—

TD5-07

309

Location Qualifier

Optional

Identifier (ID)

—

UN: United Nations Location Code (UNLOCODE)

TD5-08

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

Example values

```
CNPVG
```
```
USLGB
```
```
USLAX
```

TD3 Loop

RequiredMax >1

TD3

1300

Detail > HL Loop > TD3 Loop > TD3

Carrier Details (Equipment)

RequiredMax use 1

—

Example

TD3-01

Equipment Description Code

Required

Identifier (ID)

—

AF: Air Freight
—
BK: Container

TD3-02

206

Equipment Initial

Required

String (AN)

Min 1Max 4

—

Example values

```
YMMU
```
```
AIRF
```

TD3-03

207

Equipment Number

Required

String (AN)

Min 1Max 10

—

Example values

```
6641626
```
```
REIGHT
```

TD3-09

225

Seal Number

Optional

String (AN)

Min 2Max 15

—

TD3 Loop end

REF

1500

Detail > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

ABS: Vessel Name
BN: Booking/Shipment Number
MB: Master Bill of Lading
V3: Voyage Number
WY: Waybill Number
—

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

DTM

2000

Detail > HL Loop > DTM

Date/Time Reference

RequiredMax use 10

—

Example

At least one of Date (DTM-02) or Time (DTM-03) is required

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped
—
017: Estimated Delivery
—
096: Scheduled Discharge
—

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

DTM-04

623

Time Code

Optional

Identifier (ID)

—

LT: Local Time

N1 Loop

OptionalMax 200

2200

Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

FW: Forwarder

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop end

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

PRF

0500

Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

REF

1500

Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IK: Invoice Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

DTM

2000

Detail > HL Loop > HL Loop > DTM

Date/Time Reference

RequiredMax use 3

—

Example

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested
003: Invoice
010: Requested Ship

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

DTM-04

623

Time Code

Optional

Identifier (ID)

—

LT: Local Time

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

LIN

0200

Detail > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Example values

```
3
```
```
10
```
```
188
```

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

TP: Product Type Code

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

Example values

```
ARA311137
```
```
ARA310949
```

LIN-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

LIN-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number

LIN-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

SN1

0300

Detail > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1

—

Example

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

Example values

```
175
```
```
545
```
```
100
```

SN1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

PC: Piece

TD1

1100

Detail > HL Loop > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

CTN: Carton

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD3 Loop

RequiredMax >1

TD3

1300

Detail > HL Loop > HL Loop > HL Loop > TD3 Loop > TD3

Carrier Details (Equipment)

RequiredMax use 1

—

Example

TD3-01

Equipment Description Code

Required

Identifier (ID)

—

AF: Air Freight
—
BK: Container

TD3-02

206

Equipment Initial

Required

String (AN)

Min 1Max 4

—

TD3-03

207

Equipment Number

Required

String (AN)

Min 1Max 10

—

TD3-09

225

Seal Number

Optional

String (AN)

Min 2Max 15

—

TD3 Loop end

DTM

2000

Detail > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested
010: Requested Ship

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

HL Loop end

Detail end

Summary

0200

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N0)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample856_S00900594_201907291547165700.edi

ISA*00* *00* *02*IMQD *ZZ*TRADINGPARTNER *190729*1537*^*00403*000001140*0*T*>~
GS*SH*IMQD*TRADINGPARTNER*20190729*15372996*1140*X*004030~
ST*856*1140~
BSN*00*S00240275*20190715*102600*0002~
HL*1**S~
TD1******B*48*KG*0.398*CR~
TD5*O*2*IMQD*O~
TD5*****OR**UN*CNPVG~
TD5*****PB**UN*USORD~
TD5*****DE**UN*USMEM~
TD3*BK*YMMU*6641626******YMAS695887~
REF*BN*S00240275~
REF*V3*042E~
REF*MB*YMJAW226577764~
REF*ABS*YM WELCOME~
DTM*011*20190715*102600*LT~
DTM*096*20190715*000000*LT~
DTM*017*20190719*102600*LT~
N1*FW*Imperative Logistics*92*IMQD~
HL*2*1*O~
PRF*U634170~
REF*IK*SID8717605~
DTM*010*20230515~
DTM*002*20230411~
DTM*003*20230406~
HL*3*2*I~
LIN*003*TP*AXI00009*SK*SKU00009*BP*BPN22222~
SN1**500*PC~
TD1*CTN*63~
TD3*BK*YMMU*6641626******YMAS695887~
DTM*010*20230515~
DTM*002*20230411~
HL*4*2*I~
LIN*00010*TP*AXI-1532T1*SK*SKU1532T1*BP*BPN33333~
SN1**760*PC~
TD1*CTN*95~
TD3*BK*YMMU*6641626******YMAS695887~
DTM*010*20230515~
DTM*002*20230411~
SE*38*1140~
GE*1*1140~
IEA*1*000001140~

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