X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

Example: BEG00SA*49256780596**20200108

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 06: Confirmation

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• RE: Reorder
• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Bay PO is 11-digits (PO + Receiving Location Code). Major Home Fashion PO is 7-digits.

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

040 Heading > CUR

CUR Currency

Required · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

Example: CURBYCAD

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• CAD: Canadian Dollar
• USD: US Dollar

050 Heading > REF

REF Department Number

Required · Max use >1

To specify identifying information

Usage notes

Example: REFDP0288*288 FRAGRANCES

Variants (all may be used)

REFInternal Vendor NumberREFMerchandise Type Code or Promotion/Deal Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• DP: Department Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Category Number

REF-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Division

050 Heading > REF

REF Internal Vendor Number

Required · Max use >1

To specify identifying information

Usage notes

Example: REFIA079999

Variants (all may be used)

REFDepartment NumberREFMerchandise Type Code or Promotion/Deal Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

050 Heading > REF

REF Merchandise Type Code or Promotion/Deal Number

Required · Max use >1

To specify identifying information

Usage notes

Example: REFMR01*General

Variants (all may be used)

REFDepartment NumberREFInternal Vendor Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• MR: Merchandise Type Code
• PD: Promotion/Deal Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Event Number or Order Type Code

REF-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Event Name or Order Type Description

080 Heading > FOB

FOB F.O.B. Related Instructions

Required · Max use >1

To specify transportation instructions relating to shipment

Usage notes

Example: FOBPPZZ*Distribution Ce

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• CC: Collect
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Required · Identifier (ID) · Min 1 Max 2

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

FOB-03 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

110 Heading > CSH

CSH Sales Requirements

Optional · Max use 5

To specify general conditions or requirements of the sale

Usage notes

Example: CSH*Y

CSH-01 · 563 · Sales Requirement Code · Optional · Identifier (ID)

Code to identify a specific requirement or agreement of sale

• Y: Back Order if Out of Stock

SAC Loop Optional Max >1

120 Heading > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Example: SACAC690*VI******02Special

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A400: Allowance Non-performance
  Markdown

• C000: Defective Allowance
• C300: Discount - Special
  None of the above.

• C320: Display Allowance
  Fixture

• E740: New Store Allowance
• E800: No Return Credit Allowance
• G590: Salvage
  Writeoff

• G690: Select Charge
• I170: Trade Discount
• I570: Warehouse

SAC-03 · 559 · Agency Qualifier Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

Usage notes

VICS Agency Code

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Required · String (AN) · Min 1 Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

Usage notes

VICS Agency Code

SAC-05 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Required · Identifier (ID) · Min 1 Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07 · 332 · Percent · Required · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 02: Off Invoice

SAC-13 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

Usage notes

New Store Code

SAC-15 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

Usage notes

Example: ITD012*****30

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic
• 02: End of Month (EOM)
• 05: Discount Not Applicable
• 08: Basic Discount Offered
• 12: 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

Code identifying the beginning of the terms period

• 2: Delivery Date

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Required · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

150 Heading > DTM

DTM Do Not Deliver After

Required · Max use 10

To specify pertinent dates and times

Usage notes

Example: DTM06320200811

Variants (all may be used)

DTMDo Not Deliver Before

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 063: Do Not Deliver After

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

150 Heading > DTM

DTM Do Not Deliver Before

Required · Max use 10

To specify pertinent dates and times

Usage notes

Example: DTM06420200804

Variants (all may be used)

DTMDo Not Deliver After

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 064: Do Not Deliver Before

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

Example: TD5192*DYNAMIC

TD5-01 · 133 · Routing Sequence Code · Required · Identifier (ID) · Min 1 Max 2

Code describing the relationship of a carrier to a specific shipment movement

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• 92: Assigned by Buyer or Buyer's Agent

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Example: N9AH49336520596

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• AH: Agreement Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Purchase Order Number

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

Examples:
MSG* BAY PO
MSGTRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG POUP - JPG

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Example: N1ST**920596

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

9999 is used for Direct to Store shipments.

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

Example:
PO1160EA*EN9999999999999ITTBH57601IN91772700BONO COLORIZ10 ML

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT: Buyer's Style Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IN: Buyer's Item Number

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BO: Buyers Color

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IZ: Buyer's Size Code

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

CTP Resale Optional Max >1

Variants (all may be used)

Unit cost price

040 Detail > PO1 Loop > Resale > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

Usage notes

Example: CTP*RES100

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• RES: Resale

CTP-03 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

CTP Unit cost price Required Max >1

Variants (all may be used)

Resale

040 Detail > PO1 Loop > Unit cost price > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

Usage notes

Example: CTP*UCP36

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• UCP: Unit cost price

CTP-03 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

May include up to 5 occurrences of PID segment for each line item.

Example: PIDF***MATTRESS

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

090 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Required · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

Example: PO41************1

PO4-01 · 356 · Pack · Required · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-14 · 810 · Inner Pack · Required · Numeric (N0) · Min 1 Max 6

The number of eaches per inner container

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Example: SACN**VITC091102***********RETAILTICKETREQ

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID) · Min 1 Max 1

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03 · 559 · Agency Qualifier Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Required · String (AN) · Min 1 Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Identifier (ID) · Min 1 Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07 · 332 · Percent · Optional · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-13 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

SAC-15 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

190 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Required · Max use 500

To specify destination and quantity detail

Usage notes

As many as 10 locations may be included within the SDQ segment. For store addresses, please refer to the store and DC list available at hbcediextranet.hbc.com/.

Example:
SDQEA92VT11013VT11043VT11063VT11073VV11083VT11093VV11113TW11123TW11133CX11143

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• SDQ02 is used only if different than previously defined in the transaction set.

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• SDQ03 is the store number.

Usage notes

Bay Alphanumeric Store Code

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Bay Alphanumeric Store Code

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SLN Loop Optional Max >1

470 Detail > PO1 Loop > SLN Loop > SLN

SLN Subline Item Detail

Required · Max use 1

To specify product subline detail item data

Usage notes

This segment is mandatory for Purchase Orders with prepacks. Vendor must return all components on the ASN as specified on the PO.

Example:
SLN1**O1EA*UP999999999999*ITVENDORSTYLEIN99999999BOBLKIZS

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required

If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required

If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN01 is the identifying number for the subline item.
• SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03 · 662 · Relationship Code · Required · Identifier (ID) · Min 1 Max 1

Code indicating the relationship between entities

• SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

SLN-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• DZ: Dozen
• EA: Each

SLN-09 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

SLN-10 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT: Buyer's Style Number

SLN-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-13 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IN: Buyer's Item Number

SLN-14 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-15 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BO: Buyers Color

SLN-16 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IZ: Buyer's Size Code

SLN-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

516 Detail > PO1 Loop > SLN Loop > CTP

CTP Pricing Information

Optional · Max use 25

To specify pricing information

Usage notes

Example: CTP*RES100

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• RES: Resale

CTP-03 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

518 Detail > PO1 Loop > SLN Loop > PO4

PO4 Item Physical Details

Optional · Max use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

Used for inner pack information.

Example: PO4*2

PO4-01 · 356 · Pack · Required · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

Example: CTT*12

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

Number of PO1 segments.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Bay Case Pack Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015519*000000001*X*004010
ST*850*401004165
BEG*00*SA*44937250596**20191029
CUR*BY*CAD
REF*DP*0269*269 INTIMATE APPAREL
REF*MR*01*General
REF*IA*036020
FOB*PP*ZZ*Distribution Ce
ITD*08*2*2**20**30
DTM*064*20191104
DTM*063*20191108
N9*AH*44937250596
MSG* BAY PO
MSG*TRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG* POUP - 000000000000000
N1*ST**92*0596
PO1*1*27*CA***UP*044443765846*IT*4102B*IN*86929771*BO*NO COLOR*IZ*NO SIZE
CTP**UCP*67.5
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*CA*92*VT1104*1*VT1106*1*VT1107*2*VV1108*1*CX1116*1*VT1118*2*VT1119*1*CX1144*1*VT1149*1*VV1161*2
SDQ*CA*92*EY1183*1*TR1526*2*TR1527*1*TQ1541*1*TR1543*1*TQ1550*1*TR1560*1*TR1604*1*TR1613*2*TR1633*1
SDQ*CA*92*TR1647*1*TR1649*1
SLN*1**I*2*EA****UP*044443765747*IT*4102B*IN*86919344*BO*SAND*IZ*LG
CTP**RES*34
PO4*2
SLN*1**I*2*EA****UP*044443765754*IT*4102B*IN*86919345*BO*SAND*IZ*MD
CTP**RES*34
PO4*2
SLN*1**I*1*EA****UP*044443765761*IT*4102B*IN*86919346*BO*SAND*IZ*SM
CTP**RES*34
PO4*1
SLN*1**I*1*EA****UP*044443765778*IT*4102B*IN*86919347*BO*SAND*IZ*XL
CTP**RES*34
PO4*1
CTT*1
SE*36*401004165
GE*1*000000001
IEA*1*000000001

Bay Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015532*000000001*X*004010
ST*850*401010590
BEG*00*SA*49336520596**20200708
CUR*BY*CAD
REF*DP*0288*288 FRAGRANCES
REF*MR*01*General
REF*IA*079999
FOB*PP*ZZ*Distribution Ce
ITD*01*2*****30
DTM*064*20200804
DTM*063*20200811
N9*AH*49336520596
MSG* BAY PO
MSG*TRASupplier's Truck: CAMION DU FOURNISSEUR.
MSG* POUP - JPG
N1*ST**92*0596
PO1*1*60*EA***EN*9999999999999*IT*TJ157601*IN*91772700*BO*NO COLOR*IZ*10 ML
CTP**UCP*36
CTP**RES*100
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*EA*92*VT1101*3*VT1104*3*VT1106*3*VT1107*3*VV1108*3*VT1109*3*VV1111*3*TW1112*3*TW1113*3*CX1114*3
SDQ*EA*92*CX1116*3*TW1117*3*VT1118*3*VT1119*3*TW1120*3*EY1125*3*VT1127*3*VT1131*3*EY1135*3*CX1136*3
PO1*2*10*EA***EN*9999999999999*IT*TJ177600*IN*91772702*BO*NO COLOR*IZ*80 ML
CTP**UCP*36
CTP**RES*100
PO4*1*************1
SAC*N**VI*TC091102***********RETAILTICKETREQ
SDQ*EA*92*VT1101*1*VT1104*1*VT1106*1*VT1107*1*VV1108*1*VT1109*1*VV1111*1*TW1112*1*TW1113*1*CX1114*1
SDQ*EA*92*CX1116*1*TW1117*1*VT1118*1*VT1119*1*TW1120*1*EY1125*1*VT1127*1*VT1131*1*EY1135*1*CX1136*1
CTT*3
SE*31*401010590
GE*1*000000001
IEA*1*000000001

MHF Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0155*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*015544*000000001*X*004010
ST*850*401001365
BEG*00*SA*4505805**20191103
CUR*BY*CAD
REF*DP*0515*MAJOR HOME FASHION
REF*MR*01*General
REF*IA*461996
FOB*PP*ZZ*Distribution Ce
ITD*08*2*1.5**25**25
DTM*064*20191106
DTM*063*20191111
N1*ST**92*0508
PO1*1*1*EA***UP*400912121594*IT*CL PT-F*IN*91212159*BO*WHITE*IZ*QUEEN/ GR
CTP**UCP*375
CTP**RES*599.99
PID*F****QMATT.CELINE.CL PT-F
PID*F****DESCR: QMATT
PID*F****BRAND: ABC MATTRESS
PID*F****MODEL: CELINE
PID*F****FSTYLE: CL PT-F
PO4*1*************1
SDQ*EA*92*0508*1
PO1*2*1*EA***UP*400912121679*IT*QBOX*IN*91212167*BO*WHITE*IZ*QUEEN/ GR
CTP**UCP*105
CTP**RES*100
PID*F****QBOX.CELINE.CELINE-BOX
PID*F****DESCR: QBOX
PID*F****BRAND: ABC MATTRESS
PID*F****MODEL: CELINE
PID*F****FSTYLE: QBOX
PO4*1*************1
SDQ*EA*92*0508*1
CTT*2
SE*33*401001365
GE*1*000000001
IEA*1*000000001