X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Usage notes

The Purchase Order date (BIG03) and Purchase Order Number (BIG04) should match the BEG segment (BEG03 and BEG05) on corresponding EDI 850. Also note BIG10 Shipment ID number must match EDI 856 BSN02. See examples below.

EDI 850 - BEG00SA47030890596**20200501
EDI 856 - BSN00292707318720200116185636000001

Example: BIG202005011261353272020050147030890596******2927073187

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

BIG-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG03 is the date assigned by the purchaser to purchase order.

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-10 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

• BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.

040 Heading > CUR

CUR Currency

Required · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

The currency code must match currency indicated on EDI 850.

Example: CURBYCAD

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• CAD: Canadian Dollar
• USD: US Dollar

N1 Buying Party (Purchaser) Required Max >1

Variants (all may be used)

Supplier/Manufacturer

070 Heading > Buying Party (Purchaser) > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Store and DC values must be numeric. Do not use alphanumeric store or DC code included in EDI 850 SDQ segment. Please replace region code with ‘00’. For example, ecommerce store ‘TR1963’ should be transmitted as ‘001963’ on the electronic invoice.

Examples:
Direct to Store shipment: N1BY**92001101
DC shipment: N1BY**92000596

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Store / DC Location Code

N1 Supplier/Manufacturer Required Max >1

Variants (all may be used)

Buying Party (Purchaser)

070 Heading > Supplier/Manufacturer > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

The vendor number on invoice must match the vendor number on EDI 850.

Example: N1SUCOMPANY NAME92012345

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SU: Supplier/Manufacturer

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Vendor Name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Vendor Number

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

Usage notes

Example: ITD012*****30

ITD-01 · 336 · Terms Type Code · Required · Identifier (ID)

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

• 01: Basic
• 02: End of Month (EOM)
• 05: Discount Not Applicable
• 08: Basic Discount Offered
• 12: 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Identifier (ID)

Code identifying the beginning of the terms period

• 1: Ship Date
• 2: Delivery Date
• 3: Invoice Date
• 15: Receipt of Goods

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Required · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

140 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Example: DTM01120190620

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Detail

IT1 Loop Required Max >1

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Usage notes

Example: IT112EA281QTUP000123456789VN*VENDORSTYLE

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Required · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

IT1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Required · Identifier (ID)

Code identifying the type of unit price for an item

• QT: Quoted
• RE: Retail Price per Each
• WE: Wholesale Price per Each

IT1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• EN: European Article Number (EAN) (2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

IT1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

IT1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PID Loop Optional Max >1

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

140 Detail > IT1 Loop > SDQ

SDQ Destination Quantity

Optional · Max use 500

To specify destination and quantity detail

Usage notes

The store number and quantity pairs may be repeated 10 times within the SDQ segment. Multiple SDQ segments may be sent. For store addresses, please refer to store and DC list available at hbcediextranet.hbc.com/.

Example: SDQEA92CX11142CX11382CX11442CX11502CX11642EY11252EY11472EY11832LS16172TQ15142

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

SDQ-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• SDQ02 is used only if different than previously defined in the transaction set.

• 92: Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• SDQ03 is the store number.

Usage notes

Region code and Store Number.

SDQ-04 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-06 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-08 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-12 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-14 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-16 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-18 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-20 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Region code and Store Number.

SDQ-22 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

Usage notes

Amounts should not include decimal places. For example, $2472.65 should be transmitted as ‘247265’.

Example: TDS247265247265

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-02 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS02 indicates the amount upon which the terms discount amount is calculated.
• TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-03 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).

TDS-04 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS04 indicates the total amount of terms discount.

030 Summary > CAD

CAD Carrier Detail

Required · Max use 1

To specify transportation details for the transaction

Usage notes

Examples:
CADMABFS*ABF FREIGHT SYSTEM INCBM*00684740032552578

CAD-01 · 91 · Transportation Method/Type Code · Required · Identifier (ID) · Min 1 Max 2

Code specifying the method or type of transportation for the shipment

CAD-04 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Carrier Name

CAD-07 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BM: Bill of Lading Number

CAD-08 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop Optional Max >1

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

Do not include decimal in charge amount. SAC15 Element must include 2 byte Provincial Code and Tax Charge Code. For example, if a shipment from Ontario is shipped to various stores with variant provincial tax requirements, SAC15 should include ‘ONHST.’

Acceptable SAC02 / SAC15 Combinations:

Element / Code / Element / Code
SAC02 H770 SAC15 PQQST
SAC02 H770 SAC15 QCQST
SAC02 D360 SAC15 ONHST
SAC02 D360 SAC15 NSHST
SAC02 D360 SAC15 NBHST
SAC02 D360 SAC15 NFHST
SAC02 D360 SAC15 PEHST
SAC02 D361 SAC15 ABGST
SAC02 D361 SAC15 BCGST
SAC02 D361 SAC15 MBGST
SAC02 D361 SAC15 SKGST
SAC02 D361 SAC15 YTGST
SAC02 D361 SAC15 NTGST
SAC02 D361 SAC15 NUGST
SAC02 D361 SAC15 PQGST
SAC02 D361 SAC15 QCGST

Provincial Codes:

Province / Abbreviation
Alberta AB
British Columbia BC
Manitoba MB
New Brunswick NB
Newfoundland & Labrador NF
Northwest Territories NT
Nova Scotia NS
Nunavut NU
Ontario ON
Prince Edward Island PE
Quebec PQ
Saskatchewan SK
Yukon YT

Example: SACCD36013720*******ONHST

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• D360: Goods and Services Tax Charge
• D361: Goods and Services Tax Charge
• H770: Tax - State Tax

SAC-05 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-15 · 352 · Description · Required · String (AN)

A free-form description to clarify the related data elements and their content

Usage notes

Provincial Code and Tax Charge Code

• ABGST: Alberta GST
• BCGST: British Columbia GST
• MBGST: Manitoba GST
• NBHST: New Brunswick HST
• NFHST: Newfoundland & Labrador HST
• NSHST: Nova Scotia HST
• NTGST: Northwest Territories GST
• NUGST: Nunavut GST
• ONHST: Ontario HST
• PEHST: Prince Edward Island HST
• PQGST: Quebec GST
• PQQST: Quebec QST
• QCGST: Quebec GST
• QCQST: Quebec QST
• SKGST: Saskatchewan GST
• YTGST: Yukon GST

050 Summary > SAC Loop > TXI

TXI Tax Information

Optional · Max use 10

To specify tax information

Usage notes

TXI is only to be used if billing tax. Vendors that charge GST or HST to HBC on their invoices must supply their GST or HST Registration Number. Vendors that charge GST and QST to HBC on their invoices must supply their GST and QST Registration Numbers.

HBC requires a TXI segment to be sent with TXI01 = ‘GS’ and TXI09 = GST registration number, if the TXI segment is sent with TXI01 = ‘GS’ and TXI02 not = 0. HBC requires a TXI segment to be sent with TXI01 = ‘OH’ and TXI09 = QST registration number, if the TXI segment is sent with TXI01 = ‘OH’ and TXI02 not = 0. HBC requires a TXI segment to be sent with TXI01 = ‘ST’ and TXI09 = HST registration number, if the TXI segment is sent with TXI01 = ‘ST’ and TXI02 not = 0***

Examples:
TXIGS137.20CDON**1234567
TXILS*27.80CDQC*1234567
TXIST*52.26CDON****1234567

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• CP: County/Parish Sales Tax
  Goods and Services Tax/GST

• CS: City Sales Tax
  Goods and Services Tax/GST

• CT: County Tax
  Goods and Services Tax/GST

• GS: Goods and Services Tax
  Goods and Services Tax/GST

• LS: State and Local Sales Tax
  Quebec Sales Tax/QST

• LT: Local Sales Tax (All Applicable Sales Taxes by Taxing Authority Below the State Level)
  Quebec Sales Tax/QST

• OH: Other Taxes
  Quebec Sales Tax/QST

• SP: State/Provincial Tax
  Provincial Sales Tax/PST

• ST: State Sales Tax
  Harmonized Sales Tax/HST

• VA: Value Added Tax
  Harmonized Sales Tax/HST

• ZZ: Mutually Defined
  Harmonized Sales Tax/HST

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• TXI02 is the monetary amount of the tax.

TXI-04 · 955 · Tax Jurisdiction Code Qualifier · Required · Identifier (ID)

Code identifying the source of the data used in tax jurisdiction code

• CD: Customer defined

TXI-05 · 956 · Tax Jurisdiction Code · Required · String (AN) · Min 1 Max 10

Code identifying the taxing jurisdiction

Usage notes

2-Character province or state abbreviation.

TXI-09 · 325 · Tax Identification Number · Required · String (AN) · Min 1 Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

ISS Loop Required Max >1

060 Summary > ISS Loop > ISS

ISS Invoice Shipment Summary

Required · Max use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

Usage notes

Example: ISS5EA11LB

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

ISS-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

ISS-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

ISS-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

070 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

Usage notes

Example: CTT*12

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

Number of IT1 segments.

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Invoice Excluding SDQ Segments

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0153*U*00401*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231101*015356*000000001*X*004010
ST*810*2037
BIG*20220823*50156307*20220401*15814390596******506546662
CUR*BY*CAD
N1*BY**92*0596
N1*SU**92*070935
ITD*08*15*2*20220902*10**60
IT1*2*7*EA*59.4*WE*UP*190108853445*VN*1017320K-CHE-01
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE01
IT1*1*6*EA*59.4*WE*UP*190108853407*VN*1017320K-CHE-13
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE13
IT1*5*11*EA*59.4*WE*UP*190108853377*VN*1017320K-CHE-04
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE04
IT1*3*7*EA*59.4*WE*UP*190108853452*VN*1017320K-CHE-02
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE02
IT1*7*1*EA*59.4*WE*UP*190108853391*VN*1017320K-CHE-06
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE06
IT1*4*9*EA*59.4*WE*UP*190108853414*VN*1017320K-CHE-03
PID*F****K NEUMEL II 1017320K CHESTNUTSIZE03
TDS*275201*243540*269697*5504
CAD*M***NLGO*SPEEDWAY LOGISTICS**BM*0053822179
SAC*C*H770***31661**********ONHST
TXI*ST*316.61**CD*ON****1234567890
ISS*41*EA*69.58*LB
CTT*6
SE*25*2037
GE*1*000000001
IEA*1*000000001

Invoice Including IT1 and SDQ Segments

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0154*U*00401*000000001*0*T*>
GS*IN*SENDERGS*RECEIVERGS*20231101*015407*000000001*X*004010
ST*810*1221
BIG*20220823*152036540*20220808*18068240596******4705026
CUR*BY*CAD
N1*BY**92*0596
N1*SU*Candy Company*92*073643
ITD*05*15**20220823*90**90******0
DTM*011*20220816
IT1*1*672*EA*1.61*WE*UP*071570013202*VN*55199
SDQ*EA*92*VT1101*24*VV1111*24*VT1118*24*VT1119*24*VT1127*24*EY1135*24*EY1147*24*VV1161*24*TW1112*24*TW1113*24
SDQ*EA*92*TW1140*24*TR1517*24*TR1518*24*TQ1523*24*TQ1524*24*TR1527*24*TQ1542*24*TQ1544*24*CX1136*24*CX1150*24
SDQ*EA*92*TR1512*24*TQ1514*24*TR1526*24*TR1532*24*TR1546*24*TQ1547*24*TQ1631*24*TR1633*24
IT1*2*2448*EA*2.18*WE*UP*071570006730*VN*46112
SDQ*EA*92*VT1101*48*VT1104*48*VV1108*48*VT1109*48*VV1111*48*CX1116*48*EY1125*48*VT1127*48*VT1131*48*VT1142*48
SDQ*EA*92*EY1145*48*EY1147*48*VT1162*48*VV1171*48*EY1183*48*TW1112*48*TW1140*48*TQ1515*48*TR1517*48*TR1518*48
SDQ*EA*92*TQ1522*48*TQ1524*48*TR1527*48*TR1530*48*TQ1541*48*TQ1542*48*TR1543*48*TQ1550*48*TQ1575*48*TQ1576*48
SDQ*EA*92*CX1138*48*CX1144*48*CX1150*48*CX1164*48*TR1512*48*TQ1514*48*TR1526*48*TR1532*48*TQ1533*48*TQ1535*48
SDQ*EA*92*TR1546*48*TQ1547*48*TQ1554*48*TR1560*48*TQ1601*48*TR1606*48*TR1610*48*TR1613*48*TR1633*48*TR1649*48
SDQ*EA*92*LS1617*48
TDS*737636*641856*737636*0
CAD*M***MANI*Manitoulin**BM*4705026
SAC*C*D360***95780**********ONHST
TXI*ST*957.80**CD*ON****1234567890
ISS*3120*EA*335.37*LB
CTT*2
SE*25*1221
GE*1*000000001
IEA*1*000000001