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Ship Notice/Manifest
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X12 856 Ship Notice/Manifest

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Responding to an 850
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop Shipment
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
01
Cancellation
05
Replace
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Usage notes
DTM
040
Heading > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Usage notes
Heading end

Detail

HL Loop Shipment
RequiredMax >1
HL
010
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Usage notes
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
TD1-01
103
Packaging Code
Optional
String (AN)
Part 1/1
CNT
Container
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
Usage notes
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
N
Actual Net Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
Usage notes
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Usage notes
01
Actual Pounds
50
Actual Kilograms
TD5
120
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
TD3
130
Detail > HL Loop Shipment > TD3

Carrier Details (Equipment)

RequiredMax use 12
Example
TD3-01
40
Equipment Description Code
Required
Identifier (ID)
TL
Trailer (not otherwise specified)
TD3-03
207
Equipment Number
Required
String (AN)
Min 1Max 10
Usage notes
TD4
140
Detail > HL Loop Shipment > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5
Usage notes
Example
TD4-01
152
Special Handling Code
Required
Identifier (ID)
Usage notes
HM
Endorsed as Hazardous Material
REF
150
Detail > HL Loop Shipment > REF

Reference Identification

RequiredMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
DTM
200
Detail > HL Loop Shipment > DTM

Date/Time Reference

RequiredMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Usage notes
N1 Loop Plant
RequiredMax >1
Variants (all may be used)
N1 Loop Ship ToN1 Loop Supplier/Manufacturer
N1
220
Detail > HL Loop Shipment > N1 Loop Plant > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
16
Plant
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
98
Purchasing Office
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Plant end
N1 Loop Ship To
RequiredMax 1
N1
220
Detail > HL Loop Shipment > N1 Loop Ship To > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Ship To end
N1 Loop Supplier/Manufacturer
RequiredMax 1
Variants (all may be used)
N1 Loop PlantN1 Loop Ship To
N1
220
Detail > HL Loop Shipment > N1 Loop Supplier/Manufacturer > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SU
Supplier/Manufacturer
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N1 Loop Supplier/Manufacturer end
HL Loop Shipping Tare
RequiredMax >1
HL
010
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
T
Shipping Tare
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop Shipment > HL Loop Shipping Tare > LIN

Item Identification

RequiredMax use 1
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
PG
Packaging Specification Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
RC
Returnable Container Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
REF
150
Detail > HL Loop Shipment > HL Loop Shipping Tare > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
LS
Bar-Coded Serial Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
HL Loop Item
RequiredMax >1
HL
010
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL Loop Item > LIN

Item Identification

RequiredMax use 1
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
If either Product/Service ID Qualifier (LIN-18) or Product/Service ID (LIN-19) is present, then the other is required
If either Product/Service ID Qualifier (LIN-20) or Product/Service ID (LIN-21) is present, then the other is required
If either Product/Service ID Qualifier (LIN-24) or Product/Service ID (LIN-25) is present, then the other is required
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BE
Buyer's Engineering Change Level Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
LT
Lot Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
ON
Customer Order Number
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
L1
Program Level
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
PO
Purchase Order Number
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
A6
Document Identification Code
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
PQ
Product ID Attribute Code
LIN-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
A6
Document Identification Code
LIN-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)
PQ
Product ID Attribute Code
LIN-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-22
235
Product/Service ID Qualifier
Required
Identifier (ID)
SL
Seller's Lot Number
LIN-23
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-24
235
Product/Service ID Qualifier
Optional
Identifier (ID)
RC
Returnable Container Number
LIN-25
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-26
235
Product/Service ID Qualifier
Required
Identifier (ID)
PG
Packaging Specification Number
LIN-27
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-28
235
Product/Service ID Qualifier
Required
Identifier (ID)
CH
Country of Origin Code
LIN-29
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
SN1
030
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
Usage notes
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
MEA
080
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL Loop Item > MEA

Measurements

RequiredMax use 40
Example
MEA-01
737
Measurement Reference ID Code
Required
Identifier (ID)
PD
Physical Dimensions
MEA-02
738
Measurement Qualifier
Required
Identifier (ID)
WT
Weight
MEA-03
739
Measurement Value
Required
Decimal number (R)
Min 1Max 15
Usage notes
MEA-04
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Usage notes
GR
Gram
KG
Kilogram
LB
Pound
OZ
Ounce - Av
REF
150
Detail > HL Loop Shipment > HL Loop Shipping Tare > HL Loop Item > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
LS
Bar-Coded Serial Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
HL Loop Item end
HL Loop Shipping Tare end
HL Loop Shipment end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT-02
347
Hash Total
Required
Decimal number (R)
Min 1Max 10
Usage notes
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Responding to an 850

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240117*0217*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240117*021747*000000001*X*004010
ST*856*10047
BSN*00*10000048*20110810*1330
DTM*011*20110810*1430
HL*1**S
TD1******N*35*01
TD1******G*41*01
TD1*CNT*2
TD5**2*CUOT
TD3*TL**893
REF*BM*23456
DTM*010*20110810*1430
N1*16**98*HMA
N1*ST**92*HMA1 01
N1*SU**92*12345601
HL*2*1*T
LIN**PG*AP
REF*LS*1234560100005122
HL*3*2*I
LIN**BP*35244S84A001*BE*01*******PO*12345600*********SL*52415***PG*D10001*CH*MX
SN1**60*EA
MEA*PD*WT*2.14*OZ
REF*LS*1234560100005128
HL*4*2*I
LIN**BP*47546S84A010*BE*00BB*******PO*1234560002*********SL*52446***PG*C10001*CH*US
SN1**60*EA
MEA*PD*WT*1.5*OZ
REF*LS*1234560100005127
CTT*4*120
SE*29*10047
GE*1*000000001
IEA*1*000000001

Responding to an 862

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240117*0216*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240117*021656*000000001*X*004010
ST*856*10046
BSN*00*10000481*20110810*1330
DTM*011*20110810*1430
HL*1**S
TD1******N*35*01
TD1******G*41*01
TD1*CNT*3
TD5**2*CUOT
TD3*TL**893
REF*BM*23456
DTM*010*20110810*1430
N1*16**98*HMA
N1*ST**92*HMA1 01
N1*SU**92*12345601
HL*2*1*T
LIN**PG*AP
REF*LS*1234560100005096
HL*3*2*I
LIN**BP*71800S84A100BB*BE*00BB***ON*79*************SL*12345***PG*D10001*CH*MX
SN1**60*EA
MEA*PD*WT*.3*GR
REF*LS*1234560100005090
HL*4*2*I
LIN**BP*71800S84A100BB*BE*00BB***ON*79*************SL*12345***PG*D10001*CH*MX
SN1**60*EA
MEA*PD*WT*.3*GR
REF*LS*1234560100005091
HL*5*1*T
LIN**PG*EP
REF*LS*1234560100005098
HL*6*5*I
LIN**BP*35250S87JA100M1*BE*10MA01***ON*79*************SL*54321***PG*C10001*CH*US
SN1**60*EA
MEA*PD*WT*1.502*GR
REF*LS*1234560100005100
CTT*6*180
SE*37*10046
GE*1*000000001
IEA*1*000000001

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