X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
BPRI264.9CCHK
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
- D
- Make Payment Only
- I
- Remittance Information Only
- P
- Prenotification of Future Transfers
Monetary amount
- BPR02 specifies the payment amount.
Specifies the payment amount. If BPR03 = ‘D’, then value *(-1)
Code indicating whether amount is a credit or debit
Code identifying the method for the movement of payment instructions
- ACH
- Automated Clearing House (ACH)
- CHK
- Check
- FWT
- Federal Reserve Funds/Wire Transfer - Nonrepetitive
Check or EFT number
To specify identifying information
REFCK7896883
REFEM0000233222
Code qualifying the Reference Identification
- CK
- Check Number
This qualifier indicates that the REF02 contains the check number.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If BPR-04 = CHK, this element will consist of the check number
If BPR-04 = ACH or FWT, this element will consist of the electronic
funds transfer number (EFT number).
Check or EFT number
To specify identifying information
REFCK7896883
REFEM0000233222
Code qualifying the Reference Identification
- EF
- Electronic Funds Transfer ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If BPR-04 = CHK, this element will consist of the check number
If BPR-04 = ACH or FWT, this element will consist of the electronic
funds transfer number (EFT number).
Check or EFT number
To specify identifying information
REFCK7896883
REFEM0000233222
Code qualifying the Reference Identification
- EM
- Electronic Payment Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If BPR-04 = CHK, this element will consist of the check number
If BPR-04 = ACH or FWT, this element will consist of the electronic
funds transfer number (EFT number).
Reference Identification
To specify identifying information
REFIA0093900
The Home Depot has the ability to include multiple REF segments. Only the REF*IA segment is guaranteed to be included in every transaction.
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Date/Time Reference
To specify pertinent dates and times
DTM09720080811
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
N1PECOMPANY ABC
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
ENT*1
Individual or Organizational Name
To supply the full name of an individual or organizational entity
- Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
NM1PO2*The Home Depot Inc
Code identifying an organizational entity, a physical location, property or an individual
- PO
- Party to Receive Invoice for Goods or Services
Code qualifying the type of entity
- NM102 qualifies NM103.
- 2
- Non-Person Entity
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
ADX1001X**150
If The Home Depot is conveying Invoice Adjustment information, then the Invoice Adjustment information, then the following elements can be populated.
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Monetary amount of the adjustment
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
ZZ will be defaulted to if there isn’t a code specified.
Date/Time Reference
To specify pertinent dates and times
DTM00320040505
If The Home Depot is conveying Invoice Adjustment information, then the following elements can be populated.
Reference Identification
To specify identifying information
REFPO003884
If The Home Depot is conveying Invoice Adjustment information, then the following elements can be populated.
Code qualifying the Reference Identification
- PO
- Purchase Order Number
- RZ
- Returned Goods Authorization Number
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
1X - Seller’s Invoice Number
Monetary amount
- RMR04 is the amount paid.
Net monetary amount. This is the amount being paid, inclusive of discounts and adjustments (net paid).
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Original invoice amount.
Reference Identification
To specify identifying information
REFPO0027515121
If The Home Depot is conveying Invoice information then the following elements can be populated.
Code qualifying the Reference Identification
- PO
- Purchase Order Number
- RZ
- Returned Goods Authorization Number
Date/Time Reference
To specify pertinent dates and times
DTM00320080615
If The Home Depot is conveying Invoice information then the following elements can be populated.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*RA*SENDERGS*RECEIVERGS*20231101*014845*000000001*X*004010
ST*820*0001
BPR*I*264.9*C*CHK
REF*CK*7896883
REF*EM*0000233222
REF*IA*0093900
DTM*097*20080811
N1*PE*COMPANY ABC
ENT*1
NM1*PO*2*The Home Depot Inc
ADX*100*1X**150
DTM*003*20040505
REF*PO*003884
RMR*IV*6920390**169.8*169.8
REF*PO*0027515121
DTM*003*20080615
SE*16*0001
GE*1*000000001
IEA*1*000000001
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