Helzberg Diamonds
/
Inventory Inquiry/Advice
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Helzberg Diamonds. Contact Helzberg Diamonds for official EDI specifications. To report any errors in this guide, please contact us.
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X12 846 Inventory Inquiry/Advice

X12 Release 4030
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIA
0200
Beginning Segment for Inventory Inquiry/Advice
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIA
0200
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1
Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BIA-02
755
Report Type Code
Required
Identifier (ID)
Usage notes
DD
Distributor Inventory Report
ZZ
Mutually Defined
BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Usage notes
N1 Loop
RequiredMax >1
N1
0800
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SU
Supplier/Manufacturer
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
01
Duns
02
SCAC
08
UCC EDI Communications ID
12
Telephone Number (Phone)
14
UCC/EAN Location Code Prefix
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
1000
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
1100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
1300
Heading > N1 Loop > PER

Administrative Communications Contact

RequiredMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
Usage notes
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
WP
Work Phone Number
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
Usage notes
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
Usage notes
N1 Loop end
Heading end

Detail

LIN Loop
RequiredMax >1
LIN
0100
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
IN
Buyer's Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CM
National Retail Federation Color Code
VE
Vendor Color
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SM
National Retail Federation Size Code
SZ
Vendor Alphanumeric Size Code
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID
0300
Detail > LIN Loop > PID

Product/Item Description

RequiredMax use 200
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
CTP
1100
Detail > LIN Loop > CTP

Pricing Information

RequiredMax use 25
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
QTE
Quote Price
WHL
Wholesale
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
QTY Loop
RequiredMax >1
QTY
3200
Detail > LIN Loop > QTY Loop > QTY

Quantity

RequiredMax use 1
Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)
V2
Available Quantity
QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
QTY-03
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Usage notes
CA
Case
EA
Each
PR
Pair
ST
Set
TO
Troy Ounce
QTY Loop end
LIN Loop end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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