X12 846 Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 00
- Original
Code indicating the title or contents of a document, report or supporting item
"ZZ" is to be used for sending a memo inventory balance report.
- DD
- Distributor Inventory Report
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
This is the identifier that the vendor uses to uniquely identify the
Inventory Report.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIA04 identifies the date of the inquiry/advice that is transferred.
Date this 846 transaction set was created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BIA05 identifies the time of the inquiry/advice that is transferred.
Time this 846 transaction set was created. Use HHMMSS format.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier/Manufacturer
Free-form name
The name of the supplier providing the inventory information or memo
balance information.
Code designating the system/method of code structure used for Identification Code (67)
This should be the same value as selected in ISA05. If the value is
different please use "ZZ" and contact K2B for approval.
- 01
- Duns
(Dun & Bradstreet)
- 02
- SCAC
(Standard Carrier Alpha Code)
- 08
- UCC EDI Communications ID
(Comm ID)
- 12
- Telephone Number (Phone)
(Telephone Companies)
- 14
- UCC/EAN Location Code Prefix
Duns Plus Suffix
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This should be the same value as provided in ISA06. If the value is
different please use "ZZ" and contact K2B for approval.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Free-form name
This is the name of the person to contact concerning the notification.
Code identifying the type of communication number
- WP
- Work Phone Number
Complete communications number including country or area code when applicable
This is the telephone number of the contact for the transaction
notification.
Code identifying the type of communication number
- EM
- Electronic Mail
Detail
Item Identification
To specify basic item identification data
To establish the pricing bases, the precious metal "lock" pricing must be included. Please send the following four items along with your normal products:
LININ9000400~
PIDF****Current-Gold~
CTPQTECurrent Price~
QTYV20TO~
LININ9000500~
PIDF****Current-Silver~
CTPQTECurrent Price~
QTYV20TO~
LININ9000600~
PIDF****Current-Platinum~
CTPQTECurrent Price~
QTYV20TO~
LININ9000700~
PIDF****Current-Palladium~
CTPQTECurrent Price~
QTYV20TO~
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
This is the associated retailer's SKU or item number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
This is the vendors Manufacturing Style Number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CM
- National Retail Federation Color Code
- VE
- Vendor Color
Identifying number for a product or service
This is the color of the item.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SM
- National Retail Federation Size Code
- SZ
- Vendor Alphanumeric Size Code
(NRMA)
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Pricing Information
To specify pricing information
Code identifying pricing specification
- QTE
- Quote Price
- WHL
- Wholesale
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
The price is sent with a decimal point only when needed, e.g., $219.99
would be sent as "219.99", and $289.00 would be sent as "289".
To indicate a no charge item or free goods, PO104 will contain a single zero (0) and PO105 will contain code NC.
SKU cost price. Cost price is per unit of measure. Price contains a maximum of five integer and two decimal positions for all retail merchandise.
Quantity
To specify quantity information
Code specifying the type of quantity
- V2
- Available Quantity
Numeric value of quantity
The quantity is to be stated in the same unit of measure indicated in
CTP04.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
This data element is used to clarify the basis of unit price. The unit price expressed in CTP03 is always in the same terms as the unit of measure in QTY03.
- CA
- Case
- EA
- Each
- PR
- Pair
- ST
- Set
- TO
- Troy Ounce
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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