H-E-B
/
Warehouse Grocery Products Purchase Order Change
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from H-E-B. Contact H-E-B for official EDI specifications. To report any errors in this guide, please contact us.
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X12 876 Warehouse Grocery Products Purchase Order Change

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Purchase Order Change Transaction Set (876) for use within the context of an Electronic Data Interchange (EDI) environment.
This transaction set can be used to provide for customary and established grocery industry practice relative to the changing of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request a change to a previously submitted purchase order.

Changes are accomplished by restating the value of the data elements to be changed rather than indicating the difference between the old and new value.
Deletions are handled by restating the values to zeros or blanks. If an item is to be deleted, the quantity ordered is restated to zero.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
G92
020
Purchase Order Change Type
Max use 1
Required
G62
050
Delivery Requested on This Date
Max use 10
Required
G62
050
Purchase Order Date
Max use 10
Required
NTE
060
Note/Special Instruction
Max use 20
Optional
Ship From
detail
0300 Loop
G68
010
Line Item Detail - Product
Max use 1
Required
G69
020
Line Item Detail - Description
Max use 5
Required
G70
030
Line Item Detail - Miscellaneous
Max use 2
Required
0310 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

OG
Order Group - Grocery (875, 876)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
876
Grocery Products Purchase Order Change
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

G92
020
Heading > G92

Purchase Order Change Type

RequiredMax use 1

To identify the reason for a change to a previously transmitted purchase order

Example
G92-01
670
Change or Response Type Code
Required
Identifier (ID)

Code specifying the type of change to the line item

RZ
Replace All Values
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • G9202 is the date assigned by the purchaser to the purchase order.
G92-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

H-E-B PO number will be sent in an alpha-numeric / numeric-alpha combination.

G62
050
Heading > G62

Delivery Requested on This Date

RequiredMax use 10

To specify pertinent dates and times

Usage notes

This segment is used to provide delivery or pick-up date instructions.

Example
Variants (all may be used)
G62Purchase Order Date
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

02
Delivery Requested on This Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62
050
Heading > G62

Purchase Order Date

RequiredMax use 10

To specify pertinent dates and times

Usage notes

This segment is used to provide delivery or pick-up date instructions.

Example
Variants (all may be used)
G62Delivery Requested on This Date
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

04
Purchase Order Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

NTE
060
Heading > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

DEL
Delivery
TRA
Transportation
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0100 Ship From
RequiredMax >1
Variants (all may be used)
Ship ToVendor
N1
090
Heading > Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

D-U-N-S number with four character suffix.

N2
100
Heading > Ship From > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

N4
120
Heading > Ship From > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

CA - Country of Origin

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Ship From end
0100 Ship To
RequiredMax >1
Variants (all may be used)
Ship FromVendor
N1
090
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

D-U-N-S number with four character suffix.

N2
100
Heading > Ship To > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

N4
120
Heading > Ship To > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

CA - Country of Origin

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Ship To end
0100 Vendor
RequiredMax >1
Variants (all may be used)
Ship FromShip To
N1
090
Heading > Vendor > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

VN
Vendor
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

D-U-N-S number with four character suffix.

N2
100
Heading > Vendor > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

When the N1_01 = 'VN', then this segment will be included and it will contain the H-E-B Vendor ID.

Note: It will either be a 8 digit Bicep for whse (E.G. 44070272 - 2 digit fac + 6 digit Bicep) or a DSD AP number (E.G. D0017349).

N4
120
Heading > Vendor > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

CA - Country of Origin

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Vendor end
Heading end

Detail

0300 Loop
RequiredMax >1
G68
010
Detail > 0300 Loop > G68

Line Item Detail - Product

RequiredMax use 1

To specify basic and most frequently used purchase order line item data

Usage notes

Effective with UCS version coinciding with the UCC-published sunset date (2005) for the discontinuation of the use of 12-digit product identifiers, the G6804 (U.P.C. Case Code) will be marked as not used and will be replaced with the qualifierUK (U.P.C./EAN Shipping container Code (1-2-5-5-1) in G6805. the corresponding 14-digit product code will be reflected in DE234. The parallels the global transition to the 14-digit UCC/EAN 14 product identification numbering structure. In preparation for
the transition, the UK qualifier and the corresponding 14-digit product code should be communicated in G6805 and G6806 respectively.

Example
If either Product/Service ID Qualifier (G68-05) or Product/Service ID (G68-06) is present, then the other is required
If either Product/Service ID Qualifier (G68-07) or Product/Service ID (G68-08) is present, then the other is required
G68-01
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 11

Quantity ordered

Usage notes

Up to 11 digit real number / no decimal place.

G68-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • G6802 qualifies G6801.
Usage notes

IF G6802 contains code AS, The G6803 is not used.

CA
Case
EA
Each

Number of retail selling units.

G68-03
237
Item List Cost
Required
Decimal number (R)
Min 1Max 9

Gross unit cost within the appropriate price bracket for a line item

Usage notes

Up to a 9 digit real number / up to 4 decimal places.

G68-04
438
U.P.C. Case Code
Required
String (AN)
Min 12Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

G68-05
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PI
Purchaser's Item Code

Used only when the product does not have a U.P.C. number.

SK
Stock Keeping Unit (SKU)
UD
U.P.C./EAN Consumer Package Code (2-5-5)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VN
Vendor's (Seller's) Item Number

Used only when the product does not have a U.P.C. number.

G68-06
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

G68-07
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
G68-08
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

If G68_07 = UK and G68_08 = 14 digit Case UPC (1-2-5-5-1 format).

G69
020
Detail > 0300 Loop > G69

Line Item Detail - Description

RequiredMax use 5

To describe an item in free-form format

Example
G69-01
369
Free-form Description
Required
String (AN)
Min 1Max 45

Free-form descriptive text

G70
030
Detail > 0300 Loop > G70

Line Item Detail - Miscellaneous

RequiredMax use 2

To provide for miscellaneous information relative to a line item

Usage notes

This segment is required and G7001 is mandatory, when G6805 contains code UD, UI, or UP.

Example
Required
Numeric (N0)
Min 1Max 5

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Usage notes

Up to a 5 digit real number/ no decimal place.

0310 Loop
OptionalMax >1
G72
060
Detail > 0300 Loop > 0310 Loop > G72

Allowance or Charge

RequiredMax use 1

To specify allowances, charges, or services

Usage notes

G7206 and G7207 are required when G7205 is used and, G7206 and G7207 are different than G6801 and G6802.

Example
G72-01
340
Allowance or Charge Code
Required
Identifier (ID)

Code identifying the type of allowance or charge

5
Allowance Non-Performance
90
Performance Allowance
G72-02
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)

Code indicating method of handling for an allowance or charge

01
Bill Back
02
Off Invoice

Allowance included on invoice.

G72-05
359
Allowance or Charge Rate
Optional
Decimal number (R)
Min 1Max 15

Allowance or Charge Rate per Unit

Usage notes

Up to a 14 digit real number / up to 4 decimal places.

0310 Loop end
0300 Loop end
Detail end

Summary

G76
010
Summary > G76

Total Purchase Order

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

Example
G76-01
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 9

Quantity ordered

Usage notes

Up to a 9-digit real number / no decimal place.

G76-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • G7602 qualifies G7601.
CA
Case
EA
Each
UN
Unit

Total number of units (cases, pounds, etc...).

G76-03
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Up to an 8 digit real number / up to 2 decimal places.

G76-04
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

LB - Pounds

LB
Pound
OZ
Ounce - Av
G76-05
183
Volume
Required
Decimal number (R)
Min 1Max 8

Value of volumetric measure

Usage notes

Up to an 8 digit real number / up to 3 decimal places.

G76-06
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
G76-08
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • G7608 indicates the total monetary amount of the purchase order as determined by the buyer.
Usage notes

Up to a 10 digit number / 2 implied decimal places.

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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