Stedi maintains this guide based on public documentation from GSA (General Services Administration). Contact GSA (General Services Administration) for official EDI specifications. To report any errors in this guide, please contact us.

X12 860 Purchase Order Change Request - Buyer Initiated (GSA OMS)

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI sample

—

EDI_860_1.txt

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ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PC: Purchase Order Change Request - Buyer Initiated (860)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

860: Purchase Order Change Request - Buyer Initiated

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BCH

020

Heading > BCH

Beginning Segment for Purchase Order Change

RequiredMax use 1

—

Example

BCH-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
22: Information Copy

BCH-02

Purchase Order Type Code

Required

Identifier (ID)

—

CP: Change to Purchase Order

BCH-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BCH-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

BCH-05

327

Change Order Sequence Number

Optional

String (AN)

Min 1Max 8

—

Usage notes

—

BCH-06

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BCH-11

373

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

REF

050

Heading > REF

Reference Identification

OptionalMax use 12

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

CSH

110

Heading > CSH

Sales Requirements

OptionalMax use 5

—

Example

If Action Code (CSH-02) is present, then Amount (CSH-03) is required

CSH-02

306

Action Code

Optional

Identifier (ID)

—

G: Cancel Entire Order/Item

CSH-03

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

N9 Loop

OptionalMax 1

285

Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Optional

Identifier (ID)

—

Usage notes

—

TD: Reason for Change

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

Usage notes

—

MSG

290

Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

—

Usage notes

—

Example

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

—

N9 Loop end

N1 Loop

OptionalMax >1

300

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1 Loop end

Heading end

Detail

POC Loop

OptionalMax >1

POC

010

Detail > POC Loop > POC

Line Item Change

RequiredMax use 1

—

Example

If Quantity Ordered (POC-03) is present, then Quantity Left to Receive (POC-04) and Composite Unit of Measure (POC-05) are required

If Basis of Unit Price Code (POC-07) is present, then Unit Price (POC-06) is required

If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required

If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required

If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required

POC-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

POC-02

670

Change or Response Type Code

Required

Identifier (ID)

—

CA: Changes To Line Items
DI: Delete Item(s)
RE: Replacement Item

POC-03

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

POC-04

671

Quantity Left to Receive

Optional

Decimal number (R)

Min 1Max 9

—

Usage notes

—

POC-05

C001

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

Usage notes

—

C001-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

POC-06

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

POC-07

639

Basis of Unit Price Code

Optional

Identifier (ID)

Min 2Max 2

—

POC-08

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

Usage notes

—

FS: National Stock Number
MG: Manufacturer's Part Number
VP: Vendor's (Seller's) Part Number

POC-09

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

POC-10

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

POC-11

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

POC-12

235

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

POC-13

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

REF

100

Detail > POC Loop > REF

Reference Identification

OptionalMax use 12

—

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IL: Internal Order Number
ZZ: Mutually Defined

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

CSH

142

Detail > POC Loop > CSH

Sales Requirements

OptionalMax use >1

—

Example

If Action Code (CSH-02) is present, then Amount (CSH-03) is required

CSH-02

306

Action Code

Optional

Identifier (ID)

—

G: Cancel Entire Order/Item

CSH-03

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

POC Loop end

Detail end

Summary

CTT Loop

OptionalMax 1

CTT

010

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Usage notes

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

Usage notes

—

CTT Loop end

030

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

EDI_860_1.txt

ISA*00* *00* *ZZ*GSAOMST *12*TESTISA *160721*1343*U*00401*000003339*0*T*>~
GS*PC*GSAOMST*TESTISA*20160721*1343*50*X*004010~
ST*860*0001~
BCH*00*CP*BPA-GS-06F-B123*MMNJFR1234M**20160721*****20160721~
CSH**G*37151~
N1*BY*Carlton T. Benton~
POC*1*DI*1*0*EA*371.51*TE*FS*5110002211234~
CSH***37151~
CTT*1*371.51~
SE*8*0001~
GE*1*50~
IEA*1*000003339~

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