X12 860 Purchase Order Change Request - Buyer Initiated (GSA OMS)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 22
- Information Copy
Code specifying the type of Purchase Order
- CP
- Change to Purchase Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Enter the purchase order number, contract number (including Federal Supply Schedules, General Services Administration (GSA) Schedules and all other basic contracts), Blanket Purchase Agreement (BPA) number, Grant, Lease or Agreement number being modified. This is always the Procurement Instrument Identification Number (PIIN) for the Department of Defense (DOD) or the equivalent expression for Civilian Agencies. This is never the number of a delivery order, call or release against a basic award instrument. That number is carried in BCH04. This number shall be transmitted without dashes.
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Enter the number of a release, call or delivery order against a basic award instrument that is being modified. This is always the Supplemental Procurement Instrument Identification Number (SPIIN) for DoD or the equivalent expression for Civilian Agencies. This number shall be transmitted without dashes. Original Purchase Order Number
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
Use in conjunction with BCH01 code 00, 07, 22, or 47 and BCH11, to identify the modification number.
Date expressed as CCYYMMDD
- BCH06 is the date assigned by the purchaser to purchase order.
Enter the date of the award instrument being modified, (either the document specified in BCH03 or BCH04). If both BCH03 and BCH04 contain a number, enter the date of the award instrument identified in BCH04. If BCH04 does not contain a number, enter the date of the award instrument identified in BCH03. Original Purchase Order Date
Date expressed as CCYYMMDD
- BCH11 is the date of the purchase order change request.
. Use in conjunction with BCH05 to identify the effective date of a modification.
If the signature date is different from the effective date, the signature date may be specified in 1/DTM/150, citing code 467 in DTM01.
Creation Date
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Sales Requirements
To specify general conditions or requirements of the sale
Monetary amount
- CSH03 is the maximum monetary amount value which the order must not exceed.
Use to identify a maximum total order amount, that if a contractor would exceed, shall result in the entire order or balance of the order that exceeds the maximum amount not being filled.
When CUR01 in the 1/CUR/040 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the 1/CUR/040 segment. In all other instances, the monetary amount is expressed in US dollars.
Cost Price
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
When N901 is code TD, cite the literal "Reason for Modification" and provide the reason in the 1/MSG/290 segment.
- TD
- Reason for Change
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Use this segment to carry the title or full text of any clause, a special instruction, the Reason for Modification, or other information associated with the number cited in N903.
Name
To identify a party by type of organization, name, and code
Whenever possible, address information should be transmitted using code values contained in a combination of the N101, N103/04 data elements. Use N102 and the N2-N4 segments only when it is necessary to transmit the full address. For example, if a vendor can be identified by a DUNS number, it is not necessary to transmit the vendor's full address since the relationship between the DUNS number and the vendor's address can be established by accessing a data base in which the information is stored, having been put there at the time the vendor electronically registered as a federal government trading partner.
Use the 1/N1/310 loop to identify organizations or people that apply to all of the line items, or are not applicable at the line item level (e.g., ordering party, etc.). When the addresses vary by line item, use the 2/N1/350 loop.
At least 3 iterations of this segment are required using codes BY, PO and SE.
Detail
Line Item Change
To specify changes to a line item
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Use to specify the Contract Line Item Number (CLIN), the Sub Contract Line Item Number (SUBCLIN), or the Exhibit Line Item Number (ELIN), if one is assigned.
- When a line item is being modified, the same number as cited in the 850 transaction set, applicable to the line item being modified, must be cited in POC01.
Code specifying the type of change to the line item
- CA
- Changes To Line Items
- DI
- Delete Item(s)
- RE
- Replacement Item
Quantity ordered
Use to specify the quantity applicable to the line item. Step ladder quantities applicable to requirements and indefinite quantity type award instruments and the related prices are to be carried in the 2/CTP/040 segment.
Do not use this data element at the CLIN level if quantities are specified at the SUBCLIN level.
Original total quantity ordered
Quantity left to receive as qualified by the unit of measure
Use to identify the balance of the quantity to be received. If the quantity left to receive is not known, cite "0".
Overage amount when POC02 equals CA
Cancelled quantity when POC02 equals DI
Use any code other than code ZZ.
Do not use this data element at the CLIN level if quantities are specified at the SUBCLIN level.
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Price per unit of product, service, commodity, etc.
When POC07 is either code NC, NS, or TB, enter the number 0.
For IDC and similar award instruments, the unit price shall be based on standard commercial packaging.
For IDC and similar award instruments that include zone pricing, this data element shall not be used. The unit price applicable to the individual zone shall be cited in the CTP segment.
When CUR01 in the 1/CUR/040 or the 2/CUR/020 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the associated segment. In all other instances, the monetary amount is expressed in US dollars.
Government/Cost Price
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
POC08 through POC27 are used in pairs, e.g., POC08 contains a qualifier code and POC09 contains data related to the code.
FS National Stock Number
The NSN shall be transmitted without dashes.
MG Manufacturer's Part Number
When used, a second 235/234 pair must be used citing either code MF or ZB.
VP Vendor's (Seller's) Part Number
Use to indicate a part number assigned by a contractor other than a manufacturer.
- FS
- National Stock Number
- MG
- Manufacturer's Part Number
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IL
- Internal Order Number
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Sales Requirements
To specify general conditions or requirements of the sale
Monetary amount
- CSH03 is the maximum monetary amount value which the order must not exceed.
Use to identify a maximum total line item amount, that if a contractor would exceed, shall result in the entire line item or balance of the line item that exceeds the maximum amount not being filled.
2: When CUR01 in the 1/CUR/040 or 2/CUR/020 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the 1/CUR/040 segment. In all other instances, the monetary amount is expressed in US dollars.
- Cost Price for line item
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Use to identify the total number of POC segments contained in this transaction set.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Use to identify the sum of the quantities (POC03) for all POC segments.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
EDI_860_1.txt
GS*PC*GSAOMST*TESTISA*20160721*1343*50*X*004010~
ST*860*0001~
BCH*00*CP*BPA-GS-06F-B123*MMNJFR1234M**20160721*****20160721~
CSH**G*37151~
N1*BY*Carlton T. Benton~
POC*1*DI*1*0*EA*371.51*TE*FS*5110002211234~
CSH***37151~
CTT*1*371.51~
SE*8*0001~
GE*1*50~
IEA*1*000003339~
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