X12 855 Purchase Order Acknowledgment (GSA ADV)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PR: Purchase Order Acknowledgement (855)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 855: Purchase Order Acknowledgment

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BAK

BAK Beginning Segment for Purchase Order Acknowledgment

Required · Max use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

BAK-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
  Use to indicate an original transmission of an 855 transaction set.

• 07: Duplicate
  Use to indicate a retransmission of a previously transmitted 855 transaction set.

BAK-02 · 587 · Acknowledgment Type · Required · Identifier (ID)

Code specifying the type of acknowledgment

• AC: Acknowledge - With Detail and Change
  Use to indicate an order is being acknowledged with detail and changes. The changes may include the rejection of one or more line items. Use this code only if BEG07 in the applicable 850 transaction set was code AC.

• AK: Acknowledge - No Detail or Change
  Use to indicate that receipt of the order is being acknowledged without detail or change. Use this code only when BEG07 in the applicable 850 transaction set was code AK.

• AT: Accepted
  Use to indicate bilateral acceptance of a purchase order or acceptance of a delivery order exceeding the delivery order limitations. Use this code only if BEG07 in the applicable 850 transaction set was code AT.

• RJ: Rejected - No Detail
  1. Use to indicate the rejection of an entire order. If BEG07 in the applicable 850 transaction set was code AK or AT, the entire order must be acknowledged, accepted, or rejected. If BEG07 in the applicable 850 transaction set was code AC, the entire order may be rejected.

  2. If BEG07 in the applicable 850 transaction set was code AC and the order is being accepted but one or more line items are being rejected, do not use code RJ; use code AC.

BAK-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Use to identify the award instrument number to which this transaction set applies. Cite the number from BEG03 of the applicable 850 transaction set. Contract number placed here.

BAK-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BAK04 is the date assigned by the purchaser to purchase order.

Usage notes

Use to identify the effective date of the award instrument to which this transaction set applies. Cite the number from BEG05 of the applicable 850 transaction set.

BAK-05 · 328 · Release Number · Required · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

Use to identify the number of a release, call or delivery order against a basic award instrument to which this transaction set applies. Cite the number from BEG04 of the applicable 850 transaction set. Purchase Order/delivery order placed here.

BAK-06 · 326 · Request Reference Number · Optional · String (AN) · Min 1 Max 45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)

Usage notes

This Reference Number should be what goes out on the Purchase Order (REF with FI qualifier)

BAK-09 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BAK09 is the date assigned by the sender to the acknowledgment.

Usage notes

Use to identify the date this 855 transaction set was transmitted.

N1 Loop Optional Max 200

300 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Address information shall be transmitted using code values contained in a combination of the N101, N103, and N104 data elements. Transmit the same code values as contained in the applicable 850 transaction set. At least 2 iterations of this segment are REQUIRED with N101 citing code BY and SE.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)
• SE: Selling Party

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet
  Use of the DUNS or DUNS+4 number is preferred over other codes to identify an entity.

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
  Use of the DUNS or DUNS+4 number is preferred over other codes to identify an entity.

• 10: Department of Defense Activity Address Code (DODAAC)
  Use to indicate either a Department of Defense Activity Address Code or a Civilian Agency Activity Address Code.

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Detail

PO1 Loop Optional Max 100000

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

1. Use this segment when BAK02 is code AC to identify a rejected line item or to identify the corrected line item information when it differs from that information contained in the applicable 850 transaction set.

2. When one or more line items are rejected, identify the line items in this segment and cite the appropriate code in ACK01.

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Cite the same PO101 line item number as contained in the 850 transaction set.

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

Usage notes

Use to identify the quantity accepted by the selling party. If the total quantity ordered is accepted, cite the quantity that was shown in the 850 transaction set.

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Use to identify the unit of measure applicable to the quantity cited in PO102. If the unit of measure that was shown in the 850 transaction set is accepted, cite that unit of measure.

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Usage notes

1. Cite the appropriate code to identify the corrected line item information when different from that contained in the 850 transaction set.

2. PO106/PO107 is optional for use if the line item was correctly identified in the 850 transaction set; the PO101 is adequate identification in this circumstance.

3. Use the LIN segment for the identification of manufacturers and associated part numbers.

• F1: Catalog Number
• FS: National Stock Number
• HI: HIBC (Health Care Industry Bar Code)
• IB: International Standard Book Number (ISBN)
• MF: Manufacturer
• MG: Manufacturer's Part Number
• N4: National Drug Code in 5-4-2 Format
• ND: National Drug Code (NDC)
• PD: Part Number Description
  Use to indicate the noun nomenclature of the item.

• PQ: Product ID Attribute Code
  Use to indicate the UII Unique Item Identifier.

• SV: Service Rendered
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UX: Universal Product Number
• VC: Vendor's (Seller's) Catalog Number
• VP: Vendor's (Seller's) Part Number
• ZZ: Mutually Defined

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK Loop Optional Max 104

270 Detail > PO1 Loop > ACK Loop > ACK

ACK Line Item Acknowledgment

Required · Max use 1

To acknowledge the ordered quantities and specify the ready date for a specific line item

Usage notes

Use this segment when BAK02 is code AC to provide information related to the line item identified in PO101. If a line item is rejected, cite the appropriate code in ACK01.

If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required

If Date/Time Qualifier (ACK-04) is present, then Date (ACK-05) is required

ACK-01 · 668 · Line Item Status Code · Required · Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

• AA: Item Accepted – Order Forwarded to alternate supplier location. Item shipped to GSA Depot Burlington
• AC: Item Accepted and Shipped
  Cite code 011 in ACK04 and the actual shipping date in ACK05.

• AR: Item Accepted and released for shipment. Item shipped to Tracy, CA
• DR: Item Accepted. Item shipped to GSA Depot Sharpe
• IA: Item Accepted
  Item Shipped

• IB: Item Backordered
  Cite code 068 in ACK04 and the projected shipping date in ACK05.Backordered

• IC: Item Accepted. Items shipped to New Cumberland, PA
• ID: Item Deleted
• IP: Item Accepted - Price Changed
• IQ: Item Accepted - Quantity Changed
• IR: Item Rejected
  Use this code only when a codes R1-R8 do not apply. Item cancelled.

• IS: Item Accepted - Substitution Made
• R1: Item Rejected, Not a Contract Item
• R2: Item Rejected, Invalid Item Product Number
• R3: Item Rejected, Invalid Unit of Issue
• R4: Item Rejected, Contract Item not Available
• R5: Item Rejected, Reorder Item as a Just in Time (JIT) Order
• R6: Item Rejected, Reorder Item as an Extended Delivery Order (EDO)
• R7: Item Rejected, Reorder Item as a Drop Shipment
• R8: Item Rejected, Reorder Item as a Surge Order
• SP: Item Accepted. Item has been reshipped.

ACK-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

ACK-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ACK-04 · 374 · Date/Time Qualifier · Optional · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped
• 068: Current Schedule Ship

ACK-05 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

N9 Loop Optional Max 1000

350 Detail > PO1 Loop > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

This segment is used only within the Department of Defense Prime Vendor program.

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 2I: Tracking Number
• IL: Internal Order Number– Requisition Number
• RQ: Purchase Requisition Number
• TG: Transportation Control Number (TCN)

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Tracking number

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

Usage notes

Mode of transportation/carrier name

Summary

CTT Loop Required Max 1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

Use to identify the total number of PO1 segments contained in this transaction set.

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Use to identify the sum of the quantities (PO102) for all PO1 segments.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00*          *00*          *01*0001111119     *ZZ*GSAADV         *190417*0452*U*00401*000000011*0*T*>
GS*PR*0001111119*GSAADV*20190417*0452*11*X*004010
ST*855*0011
BAK*00*AC*47QZWA99D000M*20190306*47QDCC19M999Z*26291999-180000000***20190307
N1*BY*DEPARTMENT OF VETERANS AFFAIRS*1*012966339
N1*SE*ABC TECH*1*000111119
PO1*1*1*PK*1.63**MG*UNVZZ70000***VP*UNVZZ70011*MF*OFFICE PRODUCTS INC
ACK*IA*1*PK*011*20190403
N9*2I*1122334455*FEDEX Tracking number
PO1*2*1*PK*3.27**MG*UNV99999***VP*UNV999990*MF*OFFICE PRODUCTS INC
ACK*IB*1*PK*068*20190403
PO1*3*1*BX*28.39**MG*UNV00005***VP*UNV00005*MF*MANUFACTURING CO.
ACK*IR*1*BX
PO1*4*1*BX*28.39**MG*UNV00055***VP*UNV00055*MF*MANUFACTURING CO.
ACK*IR*1*BX
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