X12 850 Purchase Order 4010 (GSA OMS)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 22: Information Copy

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• CN: Consigned Order
• RL: Release or Delivery Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04 · 328 · Release Number · Required · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BB: Authorization Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• BP: Paid by Buyer
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

Usage notes

DE: Destination (Shipping)
FOB02 value of ‘DE’
if:
E - FOB destination $0
F - FAS Vessel $0
G - Other $0
FV: Free alongside Vessel (Free on board [F.O.B] point)
OR: Origin (Shipping Point)
FOB02 value of ‘OR’
if:
A - FOB origin, contractors’ facility 5% of sales value if it's over $35,000 otherwise 10%
B - FOB origin, freight allowed 5% of sales value if it's over $35,000 otherwise 10%
C - FOB origin, freight prepaid 5% of sales value if it's over $35,000 otherwise 10%
D - FOB origin 5% of sales value if it's over $35,000 otherwise 10%
H - Pre-pay and add the actual cost that FAS was billed

• DE: Destination (Shipping)
• FV: Free Alongside Vessel (Free On Board [F.O.B.] Point)
• OR: Origin (Shipping Point)

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

220 Heading > PKG

PKG Marking, Packaging, Loading

Optional · Max use 200

To describe marking, packaging, loading, and unloading requirements

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

If Packaging Description Code (PKG-04) is present, then Agency Qualifier Code (PKG-03) is required

At least one of Packaging Description Code (PKG-04), Description (PKG-05) or Unit Load Option Code (PKG-06) is required

PKG-01 · 349 · Item Description Type · Optional · Identifier (ID)

Code indicating the format of a description

• If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.

• F: Free-form

PKG-02 · 753 · Packaging Characteristic Code · Optional · Identifier (ID)

Code specifying the marking, packaging, loading and related characteristics being described

DD

ZZ

PKG-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

• Use PKG03 to indicate the organization that publishes the code list being referred to.

Usage notes

Use to identify a string of MIL-STD 2073-2C packaging codes or to provide packaging information in free-form text. The MIL-STD 2073-2C code string uses a positional and sequential system. Coded data must appear in the sequence and the number of positions specified in Appendix F of MIL-STD 2073-1. Zeros shall be inserted in the code string for data that is not being provided. A comma (,) will be used as a delimiter between the data in the code string. Use of this data element is discouraged. Place text either “MILITARY” or “COMMERCIAL”

PKG-04 · 754 · Packaging Description Code · Optional · String (AN) · Min 1 Max 7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

• PKG04 should be used for industry-specific packaging description codes.

PKG-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

• Special marking or tagging data can be given in PKG05 (description).

PKG-06 · 400 · Unit Load Option Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying loading or unloading a shipment

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• SU: Special Processing Code

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

300 Heading > N9 Loop > MSG

MSG Message Text

Optional · Max use 1000

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Optional · String (AN) · Min 1 Max 264

Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Optional · Identifier (ID) · Min 2 Max 2

A field to be used for the control of the line feed of the receiving printer

• MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.

N1 Loop Optional Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)
• IC: Intermediate Consignee
• RC: Receiving Location
• SE: Selling Party
• ST: Ship To
• Z7: Mark-for Party

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 10: Department of Defense Activity Address Code (DODAAC)
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Stored IDs:

MN: Camp LeJeune, NC
AG: Albany, GA
BC: Barstow, CA
AA: Alaska, AK
BJ: Butler, Japan
BN: Burlington, NJ (USMC Servmart)
CC: Carson, CO
CM: Curtis Bay, MD
CP: Cherry Point, NC
DA: Djibouti, AF
EF: Jacksonville, NC
GA: Guan, Anderson
GU: Guam, Santa R
HH: Hickam, HI
IJ: Iwakuni, Japan
KH: Kaneohe, HI
KJ: Kadena, JA
KK: Kunsan, KO
MA: Mid-Atlantic, VA
MJ: Misawa, JA
NN: New River, NC
OK: Osan, KO
PC: Pendleton, CA
PM: 29 Palms, CA
QV: Quantico, VA
RR: Red River, TX
SF: Jacksonville, Megacenter
SW: North Island, CA
TK: Tinker, OK
WH: White House, DC WR: Robins AFB
XJ: Yokota, JA
ZJ: Zama, JA
BN00: Burlington, NJ (USMC Servmart)
ZJ00: Zama, JA
XJ00: Yokota, JA
WR00: Robins AFB
WH00: White House, DC
TK00: Tinker, OK
SW00: North Island, CA
SW01: Lemoore, CA
SF00: Jacksonville, Megacenter
RR00: Red River, TX
QV00: Quantico, VA
PM00: 29 Palms, CA
PC00: Pendleton, CA
OK00: Osan, KO
OK01: Camp Humphrey, KO
NN00: New River, NC
MJ00: Misawa, JA
MA00: Oceana, Virginia Beach, VA
MA01: Norfolk, VA KK00: Kunsan, KO
KJ00: Kadena, JA
KH00: Kaneohe, HI
IJ00: Iwakuni, Japan
HH00: Hickam, HI
GU00: Guam, Santa R
GA00: Guam, Anderson
DA00: Djibouti, AF
CM00: Curtis Bay, MD
CC00: Carson, CO
BJ00: Butler, Japan
AA00: Alaska, AK
BC00: Barstow, CA
BC01: HAZMAT, Barstow, CA
AG00: Albany, GA
MN00: Camp LeJeune, NC
YA00: Yuma, AZ
PB00: JMPB-PWC, AR
JM00: GSA Store, IL
EF00: Jacksonville, FL
EF08: MC-08
EF10: MC-10
EF12: MC-12
EF15: MC-15
EF18: MC-18
EF19: MC-19
EF11: Aixa Desktop-whse 110
EF33: MC-33
EF16: MC16
EF17: MC17
EF03: TC3
EF01: Elaine's Office MC1
CP00: Cherry Point, NC
CP01: TC1 stock area
CP02: Safety store
CP12: TC 12
CP18: TC 18
CP03: TC3
CP04: TC4
CP05: TC5
CP07: TC7
CP23: TC23
CP25: TC25
CP35: TC35
CP84: Maintenance office 84
CP14: Maintenance 148
CP15: Maintenance 154 CP83: Maintenance 83
CP10: Maintenance 1006
CP13: 131 S

320 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

Usage notes

If blank, default to ‘XX;

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

If blank, default to ‘00000’

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Usage notes

If blank, default to ‘US’

350 Heading > N1 Loop > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department
• CN: General Contact
• SU: Supplier Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Detail

PO1 Loop Optional Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

If either Product/Service ID Qualifier (PO1-24) or Product/Service ID (PO1-25) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Alphanumeric characters assigned for differentiation within a transaction set Use to identify the CLIN, SUBCLIN or ELIN or other number identifying the line item

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of unit price for an item

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• CL: Color
• CN: Commodity Name
• FS: National Stock Number
• FT: Federal Supply Classification
• MF: Manufacturer
• MG: Manufacturer's Part Number
• PD: Part Number Description
• VP: Vendor's (Seller's) Part Number

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-24 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-25 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

CTP Loop Optional Max >1

040 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

If either Quantity (CTP-04) or Composite Unit of Measure (CTP-05) is present, then the other is required

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating class of trade

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• GOV: Government Price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

CTP-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

CTP-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form
• Z: Mutually Defined

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the general class of a product or process characteristic

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

PID-04 · 751 · Product Description Code · Optional · String (AN) · Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

090 Detail > PO1 Loop > PO4

PO4 Item Physical Details

Optional · Max use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required

If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required

PO4-06 · 384 · Gross Weight per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross weight per pack

PO4-07 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• LB: Pound

PO4-08 · 385 · Gross Volume per Pack · Optional · Decimal number (R) · Min 1 Max 9

Numeric value of gross volume per pack

PO4-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CF: Cubic Feet

100 Detail > PO1 Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 2E: Foreign Military Sales Case Number
• CO: Customer Order Number
• IL: Internal Order Number
• P4: Project Code
• PH: Priority Rating
• TG: Transportation Control Number (TCN)
• TH: Transportation Account Code (TAC)
• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

110 Detail > PO1 Loop > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• AA: Authorized Representative
• IC: Information Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• D230: Freight Surcharge
• F040: Order-Flat
• F050: Other (See related description)
• F180: Pallet
• H650: Tax - Excise Tax - Origin

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · String (AN) · Min 1 Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

210 Detail > PO1 Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required

At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 996: Required Delivery

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-05 · 1250 · Date Time Period Format Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code indicating the date format, time format, or date and time format

DTM-06 · 1251 · Date Time Period · Optional · String (AN) · Min 1 Max 35

Expression of a date, a time, or range of dates, times or dates and times

N9 Loop Optional Max >1

330 Detail > PO1 Loop > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• SU: Special Processing Code

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

340 Detail > PO1 Loop > N9 Loop > MSG

MSG Message Text

Optional · Max use 1000

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Optional · String (AN) · Min 1 Max 264

Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Optional · Identifier (ID) · Min 2 Max 2

A field to be used for the control of the line feed of the receiving printer

• MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.

AMT Loop Optional Max >1

600 Detail > PO1 Loop > AMT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• 1: Line Item Total

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. CTT02 is the sum of the value of quantities ordered (PO102) for each PO1 segment. Never use to carry an operational amount.

020 Summary > CTT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• TT: Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

EDI_850_4010_1.txt

ISA*00*          *00*          *ZZ*SENDERID       *ZZ*RECEIVERID     *200318*1257*U*00401*000635641*0*T*>~
GS*PO*SENDERID*RECEIVERID*20200318*1257*87224*X*004010~
ST*850*0001~
BEG*00*RL*CONTRACT NUMBER*PO NUMBER*20030118~
FOB*PP*DE*DESTINATION TAILGATE DELIVERY~
PKG*F**DD**MILITARY~
N9*SU*Instructions to Follow~
MSG*ADD*12~
N1*BY*BUYING PARTY~
N3*ADDRESS*ADDRESS LINE~
N3*ADDRESS INFORMATION~
PER*BD*BUYER NAME*EM*BUYER EMAIL*TE*BUYER PHONE NUMBER~
N1*ST*SHIP TO*10*STORE CODE~
N2*ADDTIONAL NAME INFORMATION~
N3*ADDRESS INFORMATION~
N4*CITY*PA*ZIP*US~
N1*Z7*MARK FOR PARTY*10*STORE CODE~
N2*ADDITIONAL NAME INFORMATION~
N3*ADDRESS INFORMATION*ADDRESS INFORMATION~
N3*ADDRESS INFORMATION~
N4*CITY*PA*ZIP*US~
N1*SE*SELLING PARTY*9*DUNS~
N2*DUNS~
N4*CITY*PA*ZIP*US~
PER*SU*SUPPLIER*EM*EMAIL*TE*PHONE NUMBER~
N1*IC*INTERMEDIATE CONSIGNEE~
N3*DLA DEFENSE DIST DEPOT TRACY DEPOT*PHONE NUMBER~
N3*ADDRESS~
N4*CITY*PA*ZIP*US~
PO1*1*1*EA*1.17******FS*NATIONAL STOCK NUMBER*FT*FEDERAL SUPPLY*****PD*PART NUMBER DESCRIPTION~
CTP**GOV*1.02*1*EA~
PID*F****KEY, SOCKET HEAD SCREW SECM P/N: AW028D~
PO4******0.001*LB*0.01*CF~
REF*P4*9GJ~
REF*PH*05~
REF*IL*REQUISITION NUMBER~
REF*TG*TRANSPORTAION CONTROL NUMBER~
REF*TH*TRANSPORTAION ACCOUNT NUMBER~
REF*ZZ*999~
DTM*996*20230101~
N9*SU*TEXT~
MSG*ADD*12~
AMT*1*1.02~
CTT*1*1.02~
AMT*TT*1.02~
SE*44*0001~
GE*1*87224~
IEA*1*000635641~