X12 850 Purchase Order 3040 (GSA ADV)

X12 Release 3040

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is the Only Code Used for UCS Transmissions. It includes the Area Code and Telephone Number of a Modem. It Does Not Include Punctuation, Blanks or Access Code.)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Identification Number
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ACT
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• NR: National Retail Merchants Association (NRMA) - Assigned
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is the Only Code Used for UCS Transmissions. It includes the Area Code and Telephone Number of a Modem. It Does Not Include Punctuation, Blanks or Access Code.)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Identification Number
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ACT
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• NR: National Retail Merchants Association (NRMA) - Assigned
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00304: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1993

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Test Indicator · Required · Identifier (ID) · Min 1 Max 1

• P: Production Data
• T: Test Data

ISA-16 · I15 · Subelement Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · YYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 003040: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1993

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: X12.1 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 22: Information Copy

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• CN: Consigned Order
• NE: New Order
• RL: Release or Delivery Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-04 · 328 · Release Number · Required · String (AN) · Min 1 Max 30

BEG-05 · 323 · Purchase Order Date · Required · Date (DT) · YYMMDD format

BEG-07 · 587 · Acknowledgment Type · Optional · Identifier (ID) · Min 2 Max 2

030 Heading > NTE

NTE Note/Special Instruction

Optional · Max use 100

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID) · Min 3 Max 3

NTE-02 · 3 · Free Form Message · Required · String (AN) · Min 1 Max 60

050 Heading > REF

REF Reference Numbers

Optional · Max use 12

At least one of Reference Number (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

• 2E: Foreign Military Sales Case Number
• AT: Appropriation Number
• BB: Authorization Number
• BE: Business Activity
• BM: Bill of Lading Number
• CO: Customer order number
• CR: Customer Reference Number
• DO: Delivery Order Number
• DS: Defense Priorities Allocation System (DPAS) Priority Rating
• E4: Charge Card Number
• FI: File Identifier
• IL: Internal Order Number
• IT: Internal Customer Number
• P4: Project Code
• PH: Priority Rating
• PR: Price Quote Number
• RQ: Purchase Requisition No.
• TG: Transportation Control Number (TCN)
• TH: Transportation Account Code (TAC)
• TN: Transaction Reference Number
• W6: Federal Supply Schedule Number
• ZZ: Mutually Defined

REF-02 · 127 · Reference Number · Optional · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• CD: Contract Contact
• HM: Hazardous Material Contact
• NT: Notification Contact
• RE: Receiving Contact
• ZZ: Mutually Defined

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• EX: Telephone Extension
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• BP: Paid by Buyer
• PE: Prepaid and Summary Bill
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

• DE: Destination (Shipping)
• FV: Free Alongside Vessel (Free On Board [F.O.B.] Point)
• IT: Intermediate FOB Point
• OR: Origin (Shipping Point)
• ZZ: Mutually Defined

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

• DE: Destination (Shipping)
• OR: Origin (Shipping Point)
• ZZ: Mutually Defined

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

120 Heading > SAC

SAC Service, Promotion, Allowance, or Charge Information

Optional · Max use 25

If either Unit or Basis for Measurement Code (SAC-09) or Allowance or Charge Quantity (SAC-10) is present, then the other is required

If Allowance or Charge Quantity (SAC-11) is present, then Allowance or Charge Quantity (SAC-10) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance
• C: Charge
• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID) · Min 4 Max 4

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

SAC-10 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

SAC-11 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use 5

ITD-03 · 338 · Terms Discount Percent · Required · Decimal number (R) · Min 1 Max 6

ITD-05 · 351 · Terms Discount Days Due · Required · Numeric (N0) · Min 1 Max 3

150 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Optional · Identifier (ID)

• 036: Expiration
• 996: Required Delivery

DTM-02 · 373 · Date · Required · Date (DT) · YYMMDD format

220 Heading > PKG

PKG Marking, Packaging, Loading

Optional · Max use 200

If Description (PKG-05) is present, then Item Description Type (PKG-01) is required

PKG-01 · 349 · Item Description Type · Optional · Identifier (ID)

• F: Free-form

PKG-02 · 753 · Packaging Characteristic Code · Optional · Identifier (ID) · Min 1 Max 5

PKG-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

• DD: Department of Defense
• GS: General Services Administration (GSA)
• MS: Military Standard
• ZZ: Mutually Defined

PKG-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

270 Heading > MAN

MAN Marks and Numbers

Optional · Max use 10

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• S: Entire Shipment

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 45

MAN-03 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

MAN-04 · 88 · Marks and Numbers Qualifier · Optional · Identifier (ID) · Min 1 Max 2

MAN-05 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

MAN-06 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

N1 Loop Optional Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party
• BY: Buying Party (Purchaser)
• IC: Intermediate Consignee
• OB: Ordered By
• PO: Party to Receive Invoice for Goods or Services
• RC: Receiving Location
• SE: Selling Party
• ST: Ship To
• SV: Service Performance Site
• Z7: Mark-for Party
• ZZ: Mutually Defined

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 1: D-U-N-S Number, Dun & Bradstreet
• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 10: Department of Defense Activity Address Code (DODAAC)
• 16: ZIP Code
• 33: Commercial and Government Entity (CAGE)
• ZZ: Mutually Defined

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

320 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 35

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 35

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 35

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 9

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• 1A: Review/Repricing Contact
• BD: Buyer Name or Department
• CN: General Contact
• HM: Hazardous Material Contact
• NT: Notification Contact
• PC: Purchasing Contracting Officer (PCO)
• PD: Project Director
• RP: Responsible Person
• SU: Supplier Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• EX: Telephone Extension
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Product/Service ID Qualifier (PO1-06) is present, then Product/Service ID (PO1-07) is required

If Product/Service ID Qualifier (PO1-08) is present, then Product/Service ID (PO1-09) is required

If Product/Service ID Qualifier (PO1-10) is present, then Product/Service ID (PO1-11) is required

If Product/Service ID Qualifier (PO1-12) is present, then Product/Service ID (PO1-13) is required

If Product/Service ID Qualifier (PO1-14) is present, then Product/Service ID (PO1-15) is required

If Product/Service ID Qualifier (PO1-16) is present, then Product/Service ID (PO1-17) is required

If Product/Service ID Qualifier (PO1-18) is present, then Product/Service ID (PO1-19) is required

If Product/Service ID Qualifier (PO1-20) is present, then Product/Service ID (PO1-21) is required

If Product/Service ID Qualifier (PO1-22) is present, then Product/Service ID (PO1-23) is required

If Product/Service ID Qualifier (PO1-24) is present, then Product/Service ID (PO1-25) is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 11

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 9

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each
• SX: Shipment

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 14

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• CH: Country of Origin Code
• CL: Color
• CN: Commodity Name
• F7: End-Item Description
• FS: National Stock Number
• FT: Federal Stock Classification
• MF: Manufacturer
• MG: Manufacturer's Part Number
• MN: Model Number
• PD: Part Number Description
• PI: Purchaser's Item Code
• PQ: Product ID Attribute Code
• SR: Substitute Product Number
• SV: Service Rendered
• VP: Vendor's (Seller's) Part Number

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

PO1-24 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

PO1-25 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 30

040 Detail > PO1 Loop > CTP

CTP Pricing Information

Optional · Max use 25

If Quantity (CTP-04) is present, then Unit or Basis for Measurement Code (CTP-05) is required

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

• GOV: Government Price
• ICL: Unit Price Through Quantity
• MAX: Maximum Order Quantity Price
• PBQ: Unit Price Beginning Quantity
• SPC: Special Price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 14

CTP-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

CTP-05 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

049 Detail > PO1 Loop > MEA

MEA Measurements

Optional · Max use 40

If Measurement Value (MEA-03) is present, then Composite Unit of Measure (MEA-04) is required

MEA-01 · 737 · Measurement Reference ID Code · Optional · Identifier (ID) · Min 2 Max 2

MEA-02 · 738 · Measurement Qualifier · Optional · Identifier (ID) · Min 1 Max 3

MEA-03 · 739 · Measurement Value · Optional · Decimal number (R) · Min 1 Max 10

MEA-04 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use.)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

PID Loop Optional Max 1000

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

100 Detail > PO1 Loop > REF

REF Reference Numbers

Optional · Max use 12

At least one of Reference Number (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

• AT: Appropriation Number
• BB: Authorization Number
• IL: Internal Order Number
• P4: Project Code
• PH: Priority Rating
• PR: Price Quote Number
• RQ: Purchase Requisition No.
• TG: Transportation Control Number (TCN)
• TH: Transportation Account Code (TAC)
• TN: Transaction Reference Number
• ZZ: Mutually Defined

REF-02 · 127 · Reference Number · Optional · String (AN) · Min 1 Max 30

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

110 Detail > PO1 Loop > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• 1A: Review/Repricing Contact
• AC: Administrative Contact
• AU: Report Authorizer
• NT: Notification Contact
• PI: Preparer
• RE: Receiving Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• EX: Telephone Extension
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

130 Detail > PO1 Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Optional · Max use 25

If either Unit or Basis for Measurement Code (SAC-09) or Allowance or Charge Quantity (SAC-10) is present, then the other is required

If Allowance or Charge Quantity (SAC-11) is present, then Allowance or Charge Quantity (SAC-10) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• A: Allowance
• C: Charge
• N: No Allowance or Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID) · Min 4 Max 4

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

SAC-10 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

SAC-11 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

180 Detail > PO1 Loop > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• BP: Paid by Buyer
• PE: Prepaid and Summary Bill
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

• DE: Destination (Shipping)
• FV: Free Alongside Vessel (Free On Board [F.O.B.] Point)
• IT: Intermediate FOB Point
• OR: Origin (Shipping Point)
• ZZ: Mutually Defined

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

• DE: Destination (Shipping)
• OR: Origin (Shipping Point)
• ZZ: Mutually Defined

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

210 Detail > PO1 Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

If either Date Time Period Format Qualifier (DTM-06) or Date Time Period (DTM-07) is present, then the other is required

At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-06) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 996: Required Delivery

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

DTM-04 · 623 · Time Code · Optional · Identifier (ID) · Min 2 Max 2

DTM-06 · 1250 · Date Time Period Format Qualifier · Optional · Identifier (ID) · Min 2 Max 3

DTM-07 · 1251 · Date Time Period · Optional · String (AN) · Min 1 Max 35

280 Detail > PO1 Loop > MAN

MAN Marks and Numbers

Optional · Max use 10

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• L: Line Item Only

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 45

MAN-03 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

MAN-04 · 88 · Marks and Numbers Qualifier · Optional · Identifier (ID)

• L: Line Item Only

MAN-05 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

MAN-06 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 45

290 Detail > PO1 Loop > AMT

AMT Monetary Amount

Optional · Max use 1

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

• 1: Line Item Total

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

N1 Loop Optional Max 200

350 Detail > PO1 Loop > N1 Loop > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Buying Party (Purchaser)
• IC: Intermediate Consignee
• MF: Manufacturer of Goods
• OB: Ordered By
• ST: Ship To
• SV: Service Performance Site
• Z7: Mark-for Party
• ZZ: Mutually Defined

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 1: D-U-N-S Number, Dun & Bradstreet
• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 10: Department of Defense Activity Address Code (DODAAC)
• 33: Commercial and Government Entity (CAGE)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 17

360 Detail > PO1 Loop > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 35

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

370 Detail > PO1 Loop > N1 Loop > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 35

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 35

380 Detail > PO1 Loop > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 9

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

N4-05 · 309 · Location Qualifier · Optional · Identifier (ID)

• CC: Country
• SP: State/Province

N4-06 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

400 Detail > PO1 Loop > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• 1A: Review/Repricing Contact
• AC: Administrative Contact
• AU: Report Authorizer
• NT: Notification Contact
• PI: Preparer
• RE: Receiving Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 35

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail
• EX: Telephone Extension
• FX: Facsimile
• IT: International Telephone
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

020 Summary > AMT

AMT Monetary Amount

Optional · Max use 1

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

• TT: Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

BASIC ORDER

ISA*00*          *00*          *01*000111119      *ZZ*GSAADV         *130605*0715*U*00300*000021606*0*P*:
GS*PO*000111119*GSAADV*230605*0715*14640192*X*003040
ST*850*12345
BEG*00*RL*GS02F1234F*EG1234567*960401
REF*W6*27 III F
FOB*PP*DE****DE
ITD***2.5**10
DTM*996*960501
MAN*S*Mark for ATTN John Doe
N1*BY**1*012966339
PER*NT*Jane Green*TE*1234567890
N1*SE**1*123456789
N1*PO**1*987654321
N1*ST*Dept of Agriculture
N2*Food and Nutrition Service
N3*789 Main Street 
N4*Metropolis*NY*12345
PO1*1*10*EA*25.00**MF*123456789*MG*12AX34*MF*ABC Company*PD*A-1 Widget*CL*blue*PI*27-2
MEA*DE*TT*120*DA
PID*F****Description
REF*IL*151234-1234-1234
AMT*1*250
CTT*1
AMT*TT*250
SE*23*12345
GE*1*14640192
IEA*1*000021606

BASIC ORDER - FROM AGENCY

ISA*00*          *00*          *01*000111119      *ZZ*GSAADV         *130605*0715*U*00300*000021606*0*P*:
GS*PO*000111119*GSAADV*230605*0715*14640192*X*003040
ST*850*12345
BEG*00*RL*GS02F1234F*EG1234567*960401
REF*W6*27 III F
REF*AT**15645AC65446X30
FOB*PP*DE****DE
ITD***2.5**10
DTM*996*960501
MAN*S*Mark for ATTN John Doe
N1*BY*Dept of Agriculture
PER*NT*Jane Green*TE*1234567890
N1*SE**1*123456789
N1*ST*Dept of Agriculture
N2*Food and Nutrition Service
N3*789 Main Street 
N4*Metropolis*NY*12345
N1*PO*Dept of Agriculture
N2*Food and Nutrition Service
N3*789 Main Street 
N4*Metropolis*NY*12345
PO1*1*10*EA*25.00**MF*123456789*MG*12AX34*MF*ABC Company*PD*A-1 Widget*CL*blue*PI*27-2
MEA*DE*TT*120*DA
PID*F****Description
REF*IL*15123412341234
AMT*1*250
CTT*1*10
AMT*TT*250
SE*27*12345
GE*1*14640192
IEA*1*000021606

BASIC ORDER - I.M.P.A.C.

ISA*00*          *00*          *01*000111119      *ZZ*GSAADV         *130605*0715*U*00300*000021606*0*P*:
GS*PO*000111119*GSAADV*230605*0715*14640192*X*003040
ST*850*12345
BEG*00*RL*GS02F1234F*EG1234567*960401
REF*W6*27 III F
REF*E4*4716000000000
FOB*PP*DE****DE
ITD***2.5**10
DTM*036*980930
DTM*996*960501
MAN*S*Mark for ATTN John Doe
N1*BY**1*012966339
PER*NT*Jane Green*TE*1234567890
N1*SE**1*123456789
N1*ST*Dept of Agriculture
N2*Food and Nutrition Service
N3*789 Main Street 
N4*Metropolis*NY*12345
PO1*1*10*EA*25.00**MF*123456789*MG*12AX34*MF*ABC Company*PD*A-1 Widget*CL*blue*PI*27-2
MEA*DE*TT*120*DA
PID*F****Description
REF*IL*15123412341234
AMT*1*250
CTT*1
AMT*TT*250
SE*24*12345
GE*1*14640192
IEA*1*000021606