X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• DR: Direct Ship
  (i.e. Third Party, Drop Ship)

  Vendor ships directly to customer.

• NE: New Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Starting PO sequences will be unique based by Business Unit:

4600000000 = Grainger
4400000000 = Grainger Parts
4810000000 = Grainger FindMRO

BEG-04 · 328 · Release Number · Optional · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

This segment will be populated for Third Party Orders, and may be populated for Branch Orders.

The Grainger sales order number is required on the packing list.

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CR: Customer Reference Number
  Grainger Customer Account Number - Optional

  This element will only be populated For Third Party orders when the freight charges are to be applied to a customers freight account. The REF 02 will store the customers account information.

• DI: Distributor Invoice Number
  Grainger Customer Project/Job Number - Optional

  This element will only be populated for Third Party orders. This element will contain Grainger’s customer project/job number that is required back on the packing list.

• DP: Department Number
  Grainger Customer Department/Cost Center - Optional

  This element will be populated for Third Party orders. This element will contain Grainger’s customers dept/cost centre that is required back; on the packing list.

• IA: Internal Vendor Number
  Grainger Internal Supplier Number - Mandatory

  Provides Grainger internal supplier number. This information is required back on the 856 – ASN and 810 - Invoice

• IT: Internal Customer Number
  Grainger Customer Purchase Order Number - Mandatory

  This element will only be populated for Third Party orders. The Grainger customer purchase order number is required back on the packing list.

• RE: Release Number
  Grainger Customer Release Number - Optional

  This element will be populated for Third Party orders. This element will contain Grainger’s customers release number that is required back on the packing list.

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

060 Heading > PER

PER Administrative Communications Contact

Required · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• FX: Facsimile

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-08 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

080 Heading > FOB

FOB F.O.B. Related Instructions

Required · Max use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• CC: Collect
  Collect with exception.

  Collect and allowed.

  Consignee collect.

• PA: Advance Prepaid
  Prepaid and add.

• PO: Prepaid Only
  Prepaid with exception.

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

• DE: Destination (Shipping)
• OR: Origin (Shipping Point)

FOB-05 · 335 · Transportation Terms Code · Optional · Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

• FOB: Free on Board

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

To specify the carrier and sequence of routing and provide transit time information

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• ZZ: Mutually Defined
  Carrier code qualifier.

TD5-03 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Grainger Carrier code values.

Refer to the carrier code location spreadsheet for a listing of all Grainger carrier codes.

TD5-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop Required Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• L1: Letters or Notes

N9-03 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Free-form descriptive text

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 5

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

N1 Ordered By Required Max 1

Variants (all may be used)

Ship ToVendor

310 Heading > Ordered By > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• OB: Ordered By
  Grainger

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1 Ship To Required Max 1

Variants (all may be used)

Ordered ByVendor

310 Heading > Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Refer to Grainger plant location spreadsheet for a listing of all Grainger plant locations.

320 Heading > Ship To > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

330 Heading > Ship To > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

340 Heading > Ship To > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

N1 Vendor Required Max 1

Variants (all may be used)

Ordered ByShip To

310 Heading > Vendor > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• VN: Vendor

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• CB: Buyer's Catalog Number
  Grainger Stock Number

  Grainger Sourcing (FindMRO) Stock Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Items ordered by our Sourcing Division (FindMRO) may not contain a consistent stock number under the CB qualifier; thus a cross reference table linking the Vendor Item Number to the Grainger Sourcing (FindMRO) Stock Number should not be created. Each time an order is placed, the Vendor Item Number will consist of a different Grainger Sourcing (FindMRO) Stock Number. Only on rare occasions will the same Grainger Sourcing (FindMRO) Stock Number associate to the same Vendor Item Number.

PO1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

PO1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This element will only be Populated for Third Party orders that is required back on the packing list.

• CP: Carry-over Part Number
  Grainger customer material number.

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This element will only be Populated for Third Party orders that is required back on the packing list.

• PL: Purchaser's Order Line Number
  Grainger customer PO line number.

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This element will only be Populated for Third Party orders that is required back on the packing list.

• MN: Model Number
  Manufacturer model number.

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This segment is a place holder for future use by Grainger and our suppliers.

• UD: U.P.C./EAN Consumer Package Code (2-5-5)

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

This segment is a place holder for future use by Grainger and our suppliers.

PID Loop Required Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

289 Detail > PO1 Loop > MSG

MSG Message Text

Optional · Max use 1

To provide a free-form format that allows the transmission of text information

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Free-form message text

SCH Loop Required Max >1

295 Detail > PO1 Loop > SCH Loop > SCH

SCH Line Item Schedule

Required · Max use 1

To specify the data for scheduling a specific line-item

• The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

Usage notes

On any given PO line item (PO1) on a purchase order, it will have a single instance of an SCH segment. For Future use, there can be instances where a single PO1 line can have multiple occurrences of an SCH segment.

SCH-01 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SCH-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• SCH05 specifies the interpretation to be used for SCH06 and SCH07.

• 010: Requested Ship

SCH-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > CTT Loop > AMT

AMT Monetary Amount

Required · Max use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• TT: Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Grainger FindMRO Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022717*000000001*X*004010~
ST*850*000000002~
BEG*00*DR*4810000000*SALES ORDER NUMBER*20041001~
REF*IA*20001234~
REF*IT*1234567890~
REF*CR*1122334455~
REF*DI*2342342344~
REF*DP*4564564566~
REF*RE*7897897899~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
TD5**ZZ*25811**UPS GROUND~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER FINDMRO*92*TPSO~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*CA*90210*US~
PO1*00001*10*EA*1.00**CB*GRAINGER SOURCING (FINDMRO) STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB* GRAINGER SOURCING (FINDMRO) STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*35*000000002~
GE*1*000000001~
IEA*1*000000001~

Grainger Parts Replenishment Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022724*000000001*X*004010~
ST*850*000000002~
BEG*00*NE*4400000000**20041001~
REF*IA*Supplier vend # 2000+4 digits~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER PARTS*92*970~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*00*ZIPCODE*000~
PO1*00001*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*******MG*MANUFACTURER PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*******MG*MANUFACTURER PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*29*000000002~
GE*1*000000001~
IEA*1*000000001~

Grainger Replenishment Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022730*000000001*X*004010~
ST*850*000000001~
BEG*00*NE*4600000000**20041001~
REF*IA*supplier vend # 2000+4 digits~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER*92*001~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*00*ZIPCODE*000~
PO1*00001*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*29*000000001~
GE*1*000000001~
IEA*1*000000001~

Third Party Purchase Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231030*0228*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022805*000000001*X*004010~
ST*850*000000002~
BEG*00*DR*4600000000*GRAINGER SALES ORDER NUMBER*20041001~
REF*IA*20001234~
REF*IT*1234567890~
REF*CR*1122334455~
REF*DI*2342342344~
REF*DP*4564564566~
REF*RE*7897897899~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
TD5**ZZ*25811**UPS GROUND~
N9*L1**REFER TO MSG SEGMENT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER CUSTOMER*92*TPSO~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*00*ZIPCODE*000~
PO1*00001*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*35*000000002~
GE*1*000000001~
IEA*1*000000001~