X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Credit Memos cannot be accepted via EDI. Credit Memos should be sent on paper.
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Identifying number for Purchase Order assigned by the orderer/purchaser
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IA
- Grainger Internal Supplier Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The Grainger Internal Supplier Number must match the number as it is sent in the REF segment, IA Qualifier from the 850 Purchase Order
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Grainger Plant Code
The Grainger Plant Code must match the value in the N104 of the N1 ST loop from the 850.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Date/Time Reference
To specify pertinent dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Grainger Purchase Order Line Number
The IT101 must match the exact Grainger Purchase Order Line Number that was sent in the PO101 of the 850 for the item number being invoiced.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Unit of Measure Code must match the Unit of Measure Code sent in the PO103 segment from the 850
Price per unit of product, service, commodity, etc.
Grainger will only accept numeric values that represent 2 positions to the right of the decimal.
For example: $12.65 should be sent as 12.65
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Grainger Stock Number Qualifier
- CB
- Grainger Stock Number
Identifying number for a product or service
Grainger Stock Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Vendor Item Number Qualifier
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Purchase Order Number Qualifier
- PO
- Purchase Order Number
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Grainger will only accept numeric values that represent 2 positions to the right of the decimal.
For example: $12.65 should be sent as 1265
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- D240
- Freight
- F050
- Other (See related description)
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Grainger will only accept numeric values that represent 2 positions to the right of the decimal.
For example: $12.65 should be sent as 12.65
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*IN*SUPPLIER*005103494*20060302*1832*000000001*X*004010~
ST*810*000000001~
BIG*20060301*123456789**4600000000***DR~
NTE*INV*FREE FORM MESSAGE~
REF*IA*SUPPLIER VENDOR NUMBER~
N1*ST*GRAINGER SHIP TO*92*GRAINGER PLANT CODE~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*ST*ZIPCODE*US~
DTM*011*20060301~
IT1*00001*10*EA*1.45**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*PO*4600000000~
PID*F****ITEM DESCRIPTION~
IT1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*PO*4600000000~
PID*F**** ITEM DESCRIPTION~
TDS*21423~
SAC*C*D240***2572**********FREIGHT~
SAC*C*F050***786**********MISCELLANEOUS~
TXI*TX*10.15~
CTT*2~
SE*19*000000001~
GE*1*000000001~
IEA*1*000000209~
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