Grainger
/
Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4010
—
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
—
  • Grainger FindMRO Purchase Order
  • Grainger Parts Replenishment Purchase Order
  • Grainger Replenishment Purchase Order
  • Third Party Purchase Order
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
REF
050
Reference Identification
Max use 1
Optional
PER
060
Administrative Communications Contact
Max use 3
Required
FOB
080
F.O.B. Related Instructions
Max use 1
Required
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
N9
295
Reference Identification
Max use 1
Required
MSG
300
Message Text
Max use 5
Required
Ordered By
N1
310
Name
Max use 1
Required
Ship To
N1
310
Name
Max use 1
Required
N2
320
Additional Name Information
Max use 2
Optional
N3
330
Address Information
Max use 2
Required
N4
340
Geographic Location
Max use 1
Required
Vendor
N1
310
Name
Max use 1
Required
detail
PO1 Loop
PO1
010
Baseline Item Data
Max use 1
Required
PID Loop
PID
050
Product/Item Description
Max use 1
Required
MSG
289
Message Text
Max use 1
Optional
SCH Loop
SCH
295
Line Item Schedule
Max use 1
Required
summary
CTT Loop
CTT
010
Transaction Totals
Max use 1
Required
AMT
020
Monetary Amount
Max use 1
Required
SE
030
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
—
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
—
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
—
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
—
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
—
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
—
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
—
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
—
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
—
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
—
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
—
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
—
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
—
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
—
>
Component Element Separator
GS

Functional Group Header

RequiredMax use 1
—
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
—
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
—
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
—
GS-04
373
Date
Required
Date (DT)
CCYYMMDD format
—
GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
—
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
—
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
—
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
—
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
—
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
—
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
—
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
—
DR
Direct Ship
—
NE
New Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
—
Usage notes
—
BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30
—
Usage notes
—
BEG-05
373
Date
Required
Date (DT)
CCYYMMDD format
—
REF
050
Heading > REF

Reference Identification

OptionalMax use >1
—
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
—
CR
Customer Reference Number
—
DI
Distributor Invoice Number
—
DP
Department Number
—
IA
Internal Vendor Number
—
IT
Internal Customer Number
—
RE
Release Number
—
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
—
PER
060
Heading > PER

Administrative Communications Contact

RequiredMax use 3
—
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
—
BD
Buyer Name or Department
PER-02
93
Name
Required
String (AN)
Min 1Max 60
—
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
—
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
—
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
—
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
—
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
—
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
—
FOB
080
Heading > FOB

F.O.B. Related Instructions

RequiredMax use >1
—
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
—
CC
Collect
—
PA
Advance Prepaid
—
PO
Prepaid Only
—
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
—
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)
—
FOB
Free on Board
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
—
Example
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
—
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
—
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
—
ZZ
Mutually Defined
—
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
—
Usage notes
—
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
—
N9 Loop
RequiredMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
—
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
—
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45
—
MSG
300
Heading > N9 Loop > MSG

Message Text

RequiredMax use 5
—
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
—
N9 Loop end
N1 Ordered By
RequiredMax 1
Variants (all may be used)
Ship ToVendor
N1
310
Heading > Ordered By > N1

Name

RequiredMax use 1
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
OB
Ordered By
—
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1 Ordered By end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Ordered ByVendor
N1
310
Heading > Ship To > N1

Name

RequiredMax use 1
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
ST
Ship To
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
—
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
—
Usage notes
—
N2
320
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2
—
Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60
—
N2-02
93
Name
Optional
String (AN)
Min 1Max 60
—
N3
330
Heading > Ship To > N3

Address Information

RequiredMax use 2
—
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
—
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
—
N4
340
Heading > Ship To > N4

Geographic Location

RequiredMax use >1
—
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
—
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
—
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
—
N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3
—
N1 Ship To end
N1 Vendor
RequiredMax 1
Variants (all may be used)
Ordered ByShip To
N1
310
Heading > Vendor > N1

Name

RequiredMax use 1
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
VN
Vendor
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1 Vendor end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
—
Example
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
—
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
—
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
—
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
—
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
CB
Buyer's Catalog Number
—
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
Usage notes
—
PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
VN
Vendor's (Seller's) Item Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
Usage notes
—
CP
Carry-over Part Number
—
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
—
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
Usage notes
—
PL
Purchaser's Order Line Number
—
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
—
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
Usage notes
—
MN
Model Number
—
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
—
PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
MG
Manufacturer's Part Number
PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
—
PO1-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)
—
Usage notes
—
UD
U.P.C./EAN Consumer Package Code (2-5-5)
PO1-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
—
Usage notes
—
PID Loop
RequiredMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
—
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
—
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
—
PID Loop end
MSG
289
Detail > PO1 Loop > MSG

Message Text

OptionalMax use 1
—
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
—
SCH Loop
RequiredMax >1
SCH
295
Detail > PO1 Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1
—
Usage notes
—
Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15
—
SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
—
SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)
—
010
Requested Ship
SCH-06
373
Date
Required
Date (DT)
CCYYMMDD format
—
SCH Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
—
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
—
AMT
020
Summary > CTT Loop > AMT

Monetary Amount

RequiredMax use 1
—
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
—
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
—
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
—
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
—
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
Summary end
GE

Functional Group Trailer

RequiredMax use 1
—
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
—
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
IEA

Interchange Control Trailer

RequiredMax use 1
—
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
—
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—
EDI Samples

Grainger FindMRO Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022717*000000001*X*004010~
ST*850*000000002~
BEG*00*DR*4810000000*SALES ORDER NUMBER*20041001~
REF*IA*20001234~
REF*IT*1234567890~
REF*CR*1122334455~
REF*DI*2342342344~
REF*DP*4564564566~
REF*RE*7897897899~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
TD5**ZZ*25811**UPS GROUND~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER FINDMRO*92*TPSO~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*CA*90210*US~
PO1*00001*10*EA*1.00**CB*GRAINGER SOURCING (FINDMRO) STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB* GRAINGER SOURCING (FINDMRO) STOCK NUMBER*VN*VENDOR ITEM NUMBER*CP*GRAINGER CUSTOMER MATERIAL NUMBER*PL*GRAINGER CUSTOMER PURCHASE ORDER LINE NUMBER*MN*MANUFACTURER MODEL NUMBER*MG*MANUFACTURERS PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*35*000000002~
GE*1*000000001~
IEA*1*000000001~

Grainger Parts Replenishment Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022724*000000001*X*004010~
ST*850*000000002~
BEG*00*NE*4400000000**20041001~
REF*IA*Supplier vend # 2000+4 digits~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER PARTS*92*970~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*00*ZIPCODE*000~
PO1*00001*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*******MG*MANUFACTURER PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER*******MG*MANUFACTURER PART NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*29*000000002~
GE*1*000000001~
IEA*1*000000001~

Grainger Replenishment Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0227*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022730*000000001*X*004010~
ST*850*000000001~
BEG*00*NE*4600000000**20041001~
REF*IA*supplier vend # 2000+4 digits~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
N9*L1**REFER TO MSG SEGMENT ~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
N1*OB*GRAINGER~
N1*VN*SUPPLIER NAME~
N1*ST*GRAINGER*92*001~
N2*ATTENTION NAME 1*ATTENTION NAME 2~
N3*SHIP TO ADDRESS 1*SHIP TO ADDRESS2~
N4*CITY*00*ZIPCODE*000~
PO1*00001*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
PO1*00002*10*EA*1.00**CB*GRAINGER STOCK NUMBER*VN*VENDOR ITEM NUMBER~
PID*F****ITEM DESCRIPTION~
MSG*FREE FORM MESSAGE TEXT~
SCH*10*EA***010*20041010~
CTT*2~
AMT*TT*2000~
SE*29*000000001~
GE*1*000000001~
IEA*1*000000001~

Third Party Purchase Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0228*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231030*022805*000000001*X*004010~
ST*850*000000002~
BEG*00*DR*4600000000*GRAINGER SALES ORDER NUMBER*20041001~
REF*IA*20001234~
REF*IT*1234567890~
REF*CR*1122334455~
REF*DI*2342342344~
REF*DP*4564564566~
REF*RE*7897897899~
PER*BD*GRAINGER BUYER NAME*TE*BUYER PHONE NUMBER*FX*BUYER FAX NUMBER*EM*BUYER EMAIL ADDRESS~
FOB*PO*DE***FOB~
ITD************PAYMENT TERMS~
TD5**ZZ*25811**UPS GROUND~
N9*L1**REFER TO MSG SEGMENT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
MSG*FREE FORM MESSAGE TEXT~
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