X12 850 Purchase Order
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- DS
- Dropship
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Customer Order Number
To specify identifying information
Code qualifying the Reference Identification
- CO
- Customer Order Number
Code qualifying the Reference Identification
- 19
- Division Identifier
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
On drop ship Purchase Orders, when REF01 = 19, REF02 will contain the Forever 21 division code that determines which branded packing slip is to be used. Possible divisions are:
- F21
- Forever 21
- RR
- Riley Rose
Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Forever assigned vendor ID.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- DF
- Defined by Buyer and Seller
- MX
- Mixed
- PC
- Prepaid but Charged to Customer
- PO
- Prepaid Only
- PP
- Prepaid (by Seller)
- PS
- Paid by Seller
- TP
- Third Party Pay
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
- 01
- Incoterms
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Delivery Requested
To specify pertinent dates and times
Requested Ship
To specify pertinent dates and times
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- A
- Air
- M
- Motor (Common Carrier)
- O
- Containerized Ocean
- T
- Best Way (Shippers Option)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Routing / Name
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- 3D
- Three Day Service
- CG
- Ground
- CX
- Express Service
- DC
- Delivery Confirmation
- ET
- Proof of Delivery (POD) with Signature
- FC
- First Class
- G2
- Standard Service
- IE
- Expedited Service - Worldwide
- IX
- Express Service - Worldwide
- ND
- Next Day Air
- ON
- Overnight
- PB
- Priority Mail
- PI
- Priority Mail Insured
- SA
- Same Day
- SC
- Second Day Air
- SE
- Second Day
- SG
- Standard Ground
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N902 will contain one of the following 3 characters codes to identify the type of note to follow in MTX02.
- GEN
- General Note
- GFT
- Gift Notes
To be included on the Branded Packing Slip.
- PCK
- Packing Slip Notes
To be included on the Branded Packing Slip.
- RTN
- Return Instructions
To be included on the Branded Packing Slip.
- SHP
- Shipping Note
- SPE
- Special Instruction
To transmit large volumes of message text
If N902 =
. GEN - MTX02 is a General Note
. SHP - MTX02 is a Shipping Note
. SPE - MTX02 is a Special Instruction
. PCK - MTX02 is a Packing Slip note (to be put on the Branded Packing Slip).
. GFT - MTX02 is a Gift Note (To be included on the Branded Packing Slip).
. RTN - MTX02 is a Return Instruction (To be included on the Branded Packing Slip).
One iteration of the N1 loop will always be present for the Ship To (N101=ST) name and address information.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
- RT
- Returned to
- SO
- Sold To If Different From Bill To
Consumer Sold To address.
- ST
- Ship To
Mandatory
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Will be present when N101 = ST.
Geographic Location
To specify the geographic place of the named party
Will be present when N101 = ST.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
One of Vendor Part Number, UPC Number, or EAN Number will always be provided.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
PO Line #
Numeric value of quantity
- PO102 is quantity ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Net Purchase Price
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Forever 21 assigned SKU.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
U.P.C. Consumer Package Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
Pricing Information
To specify pricing information
Code identifying pricing specification
- MSR
- Manufacturer's Suggested Retail
- RTL
- Retail
Two iterations of the PID loop will always be present for the Product Description and the Vendor Color Description (PID05, when PID01=F and PID02=08 and 73).
The Product Description (PID05, when PID01=F and PID02=08) could repeat (up to 5 iterations) if needed.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 73
- Vendor color description
- 74
- Vendor size description
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Reference Information
To specify identifying information
Forever 21 department number used on ticketing when applicable.
Code qualifying the Reference Identification
- DP
- Department Number
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.
The following codes are an indicator to the vendor that they need to work with a third party floor ready provider to finish the items. Forever 21 will work with that floor ready provider to ensure they have the item details they need.
- HA
- Hanger
- R
- RFID
- S
- Security
- T
- Price Ticket
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Delivery Requested
To specify pertinent dates and times
Requested Ship
To specify pertinent dates and times
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N902 will contain one of the following 3 characters codes to identify the type of note to follow in MTX02.
- CCG
- Customizations
- GEN
- General Note
- SHP
- Shipping Note
- SPE
- Special Instructions
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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