X12 850 [v2001] Purchase Order

Functional Group Header

heading

Transaction Set Header

Beginning Segment for Purchase Order Applications

BEG

Administrative Communications Contact

NTE

Note/Special Instruction

F.O.B. Related Instructions

Additional Name Information

Administrative Communications Contact

Allowance, Charge or Service

Optional

ITA

Max use 10

Optional

ITD

Terms of Sale/Deferred Terms of Sale

Carrier Details (Routing Sequence/Transit Time)

Purchase Order Baseline Item Data

Additional Item Detail

Max use 25

Optional

PID

Product/Item Description

Additional Name Information

Administrative Communications Contact

Transaction Set Trailer

Functional Group Trailer

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier

Required

Identifier (ID)

—

PO: Purchase Order Transaction

GS-02

142

Application Sender's Code

Required

Identifier (ID)

Min 2Max 12

—

GS-03

124

Application Receiver's Code

Required

Identifier (ID)

Min 2Max 12

—

GS-04

Data Interchange Date

Required

Date (DT)

YYMMDD format

—

GS-05

Data Interchange Time

Required

Time (TM)

HHMM format

—

GS-06

Data Interchange Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version/Release/ Industry ID

Required

Identifier (ID)

—

002001: Draft Standard Approved by ASC X12 Through February 1987.

Heading

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier

Required

Identifier (ID)

—

850: X12.1 Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

Heading > BEG

Beginning Segment for Purchase Order Applications

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type

Required

Identifier (ID)

—

CF: Confirmation
DS: Dropship
RL: Release (Blanket Order)
RO: Rush Order
SA: Stand-alone Order
UE: Unit Exchange

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

BEG-06

323

Purchase Order Date

Required

Date (DT)

YYMMDD format

—

NTE

Heading > NTE

Note/Special Instruction

OptionalMax use 100

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

GEN: Entire Transaction Set
INV: Invoice Instruction
LIN: Line Item
PMT: Payment

NTE-02

Free Form Message

Required

String (AN)

Min 1Max 60

—

REF

Heading > REF

Reference Numbers

OptionalMax use 1

—

Example

REF-01

128

Reference Number Qualifier

Required

Identifier (ID)

Min 2Max 2

—

REF-02

127

Reference Number

Optional

String (AN)

Min 1Max 30

—

REF-03

Description

Optional

String (AN)

Min 1Max 80

—

PER

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

EX: Expeditor
IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 35

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 7Max 21

—

TAX

Heading > TAX

Sales Tax Reference

OptionalMax use 3

—

Example

TAX-01

325

Tax Identification Number

Optional

String (AN)

Min 1Max 20

—

TAX-02

309

Location Qualifier

Required

Identifier (ID)

—

CC: Country
SP: State/Province

TAX-03

310

Location Identifier

Optional

String (AN)

Min 1Max 25

—

FOB

Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
CF: Collect, Freight Credited to Payment Customer
PC: Prepaid but Charged to Customer
PP: Prepaid (by Seller)

FOB-02

376

Transportation Responsibility Location Qualifier

Optional

Identifier (ID)

—

DE: Destination (Shipping)
OR: Origin (Shipping Point)
ZZ: Mutually Defined

FOB-03

Description

Optional

String (AN)

Min 1Max 80

—

N1 Loop

OptionalMax 200

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Organization Identifier

Required

Identifier (ID)

—

BT: Bill-to-Party
BY: Buying Party (Purchaser)
SP: Party filling Shipper's Order
ST: Ship To
SU: Supplier/Manufacturer

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer

N1-04

Identification Code

Optional

Identifier (ID)

Min 2Max 17

—

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 1

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

Heading > N1 Loop > N3

Address Information

OptionalMax use 1

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 35

—

Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 19

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 5Max 9

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 2

—

PER

Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 1

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 35

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 7Max 21

—

N1 Loop end

ITA

Heading > ITA

Allowance, Charge or Service

OptionalMax use 10

—

Example

ITA-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

ITA-03

560

Special Services Code

Optional

Identifier (ID)

Min 2Max 10

—

ITA-04

331

Allowance or Charge Method of Handling

Required

Identifier (ID)

—

06: Charge to be Paid by Customer

ITA-06

359

Allowance or Charge Rate

Required

Decimal number (R)

Min 1Max 9

—

ITD

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 2

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

08: Basic- Discount Offered
09: Proximo

ITD-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

03: Invoice Date

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

ITD-12

Description

Optional

String (AN)

Min 1Max 80

—

ITD-13

765

Day of Month

Optional

Numeric (N0)

Min 1Max 2

—

DTM

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

Date/Time Qualifier

Required

Identifier (ID)

—

007: Effective Date/Time
036: Expiration Date/Time

DTM-02

Date

Required

Date (DT)

YYMMDD format

—

SHH

Heading > SHH

General Schedule

OptionalMax use 5

—

Example

SHH-01

562

Schedule Code

Required

Identifier (ID)

—

DD: Deliver on Date

SHH-02

Date/Time Qualifier

Required

Identifier (ID)

—

069: Promised for Delivery (Date/Time)

SHH-03

Date

Required

Date (DT)

YYMMDD format

—

TD5

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

TD5-01

133

Routing Sequence Code

Required

Identifier (ID)

—

Z: Mutually Defined

TD5-05

387

Routing (or Origin Carrier Name)

Required

String (AN)

Min 1Max 35

—

Heading end

Detail

PO1 Loop

RequiredMax 1000

PO1

Detail > PO1 Loop > PO1

Purchase Order Baseline Item Data

RequiredMax use 1

—

Example

PO1-01

350

Purchase Order Line Number

Optional

String (AN)

Min 1Max 6

—

PO1-02

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 9

—

PO1-03

355

Unit of Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 14

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

Min 2Max 2

—

PO1-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-07

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-15

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-16

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-17

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-18

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-19

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-20

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-21

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-22

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-23

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PO1-24

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
MF: Manufacturer
MG: Manufacturer's Part Number
OH: Opposite-Hand Part Number
PI: Purchaser's Item Code
PN: Company Part Number
PT: Print or Drawing
RP: Replaced Part Number

PO1-25

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

CUR

Detail > PO1 Loop > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Organization Identifier

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency

Required

Identifier (ID)

Min 3Max 3

—

PO3

Detail > PO1 Loop > PO3

Additional Item Detail

OptionalMax use 25

—

Example

PO3-01

371

Change Reason Code

Required

Identifier (ID)

—

QP: Quantity Based on Price Qualifier
QT: Quantity Price Break

PO3-02

Date

Optional

Date (DT)

YYMMDD format

—

PO3-03

236

Price Qualifier

Optional

Identifier (ID)

—

ICL: Unit Price Through Quantity
MIN: Minimum Order Quantity Price

PO3-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 14

—

PO3-06

380

Quantity

Required

Decimal number (R)

Min 1Max 10

—

PO3-07

355

Unit of Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

PO3-08

Description

Optional

String (AN)

Min 1Max 80

—

PID

Detail > PO1 Loop > PID

Product/Item Description

OptionalMax use 200

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

Description

Required

String (AN)

Min 1Max 80

—

REF

Detail > PO1 Loop > REF

Reference Numbers

OptionalMax use 1

—

Example

REF-01

128

Reference Number Qualifier

Required

Identifier (ID)

—

BD: Bid Number

REF-02

127

Reference Number

Optional

String (AN)

Min 1Max 30

—

N1 Loop

OptionalMax 200

Detail > PO1 Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Organization Identifier

Required

Identifier (ID)

—

BT: Party to be Billed For Other Than Freight(Bill To)
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer

N1-04

Identification Code

Optional

Identifier (ID)

Min 2Max 17

—

Detail > PO1 Loop > N1 Loop > N2

Additional Name Information

OptionalMax use 1

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

Detail > PO1 Loop > N1 Loop > N3

Address Information

OptionalMax use 1

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 35

—

Detail > PO1 Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 19

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 5Max 9

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 2

—

PER

Detail > PO1 Loop > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 1

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 35

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 7Max 21

—

N1 Loop end

DTM

Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 1

—

Example

DTM-01

Date/Time Qualifier

Required

Identifier (ID)

—

062: Blueprint Date

DTM-02

Date

Optional

Date (DT)

YYMMDD format

—

SCH

Detail > PO1 Loop > SCH

Line Item Schedule

OptionalMax use 104

—

Example

SCH-01

380

Quantity

Required

Decimal number (R)

Min 1Max 10

—

SCH-02

355

Unit of Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

SCH-04

Organization Identifier

Optional

Identifier (ID)

—

ST: Ship To

SCH-05

Name

Optional

String (AN)

Min 1Max 35

—

SCH-06

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested on this Date/Time

SCH-07