X12 861 Receiving Advice

X12 Release 2001

This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Delimiters

• ~ Segment
• * Element
• > Component

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier · Required · Identifier (ID)

Code identifying a group of application related Transaction Sets.

• RC: Receiving Advice

GS-02 · 142 · Application Sender's Code · Required · Identifier (ID) · Min 2 Max 12

Code identifying party sending transmission.

GS-03 · 124 · Application Receiver's Code · Required · Identifier (ID) · Min 2 Max 12

Code identifying party receiving transmission.

GS-04 · 29 · Data Interchange Date · Required · Date (DT) · YYMMDD format

Date sender generated a functional group of transaction sets.

GS-05 · 30 · Data Interchange Time · Required · Time (TM) · HHMM format

Time (HHMM) expressed in 24-hour clock time when the sender generated a functional group of transaction sets (local time at sender's location).
(Time range: 0000 through 2359.)

GS-06 · 28 · Data Interchange Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with the version data element to identify the issuer of the standard.

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version/Release/ Industry ID · Required · Identifier (ID)

The Version Code is used in conjunction with the Functional Identifier to specify an exact version of an EBDI standard. Format of the version is: Positions Content
1 - 3 Major Version Number
4 - 6 Release Level of Version
7 - 12 Industry or Trade Assoc. ID (Optionally assigned by user)

• 002001: Draft Standard Approved by ASC X12 Through February 1987.

Heading

02 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier · Required · Identifier (ID)

Code uniquely identifying a Transaction Set.

• 861: X12.12 Receiving Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a Transaction Set.
Also see: Data Interchange Control Number (28.)

03 Heading > BRA

BRA Beginning Segment (Receiving Advice)

Required · Max use 1

To indicate the beginning of a receiving advice transaction set and to transmit identifying number and date.

BRA-01 · 127 · Reference Number · Required · String (AN) · Min 1 Max 30

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Also see Reference Number Qualifier, (128).

Usage notes

A number assigned by Ford to uniquely identify the transaction set.

BRA-02 · 373 · Date · Required · Date (DT) · YYMMDD format

Date (YYMMDD). Also see: Date Qualifier (432).

Usage notes

Transaction creation date.

BRA-03 · 353 · Transaction Set Purpose · Required · Identifier (ID)

Code identifying purpose of transmitted set.

• 00: Original

06 Heading > REF

REF Reference Numbers

Required · Max use 2

To transmit identifying numbers associated with the named party

Usage notes

Used to transmit shipment identification ASN and/or packing slip number.

REF-01 · 128 · Reference Number Qualifier · Required · Identifier (ID)

Code qualifying the Reference Number.

• PK: Packing List Number
• SI: Shipper's Identifying Number for Shipment (SID)

REF-02 · 127 · Reference Number · Optional · String (AN) · Min 1 Max 30

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Also see Reference Number Qualifier, (128).

Usage notes

Ford will send the supplier generated ASN number and/or packing slip number for the referenced shipment (BSN02). Ford will only provide up to the first 11 characters.

08 Heading > DTM

DTM Date/Time Reference

Required · Max use 1

To specify pertinent dates and times

Usage notes

Normally used to specify the receiving date. This segment will be used to specify the shipped date if return is indicated.

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time.

• 011: Shipped on this Date/Time
• 050: Received on This Date

DTM-02 · 373 · Date · Optional · Date (DT) · YYMMDD format

Date (YYMMDD). Also see: Date Qualifier (432).

N1 Loop Optional Max 200

14 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name and code

Usage notes

Two occurrences of the N1 are required. One for the "ship from" location (N101 - "SF") and one for the "ship to" (N101 - "ST"). If a return is indicated, the "SF" will be Ford and "ST" will be the supplier.

N1-01 · 98 · Organization Identifier · Required · Identifier (ID)

Code identifying the type of party being defined.

• SF: Ship From
• ST: Ship To

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67).

• 92: Assigned by Buyer

N1-04 · 67 · Identification Code · Optional · Identifier (ID) · Min 2 Max 17

Code identifying one of the parties in the transaction. See Identification Code Qualifier (66).

Usage notes

Will contain Ford assigned code.

Detail

RCD Loop Optional Max 200000

22 Detail > RCD Loop > RCD

RCD Receiving Conditions

Required · Max use 1

To report receiving conditions and specify contested quantities

Usage notes

In each RCD loop Ford will send detail level information for all receipts, discrepancies and Assembly Division returns.

RCD02 will contain the quantity received. RCD04 will contain the quantity returned. (Return quantity is used by Assembly Division only.)

RCD08 will contain one of the following codes:

• "08" - Return, reject, do not adjust cum.
• "12" - Return, overshipment, adjust cum. (The cum adjustment quantity will be specified in the RCD09 - RCD11 discrepancy area with a RCD11 code of "11" and the adjust cum quantity in RCD09.)
• "13" - Quantity discrepancy, do not adjust cum.

RCD-02 · 663 · Quantity Units Received · Optional · Decimal number (R) · Min 1 Max 9

Number of units received.

RCD-03 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit measurement.

Usage notes

Will contain the same unit of measure as Ford Material Release (830).

RCD-04 · 664 · Quantity Units Returned · Optional · Decimal number (R) · Min 1 Max 9

Number of units returned.

Usage notes

Used by Assembly Division to indicate return quantity.

RCD-05 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit measurement.

Usage notes

Will contain the same unit of measure as Ford Material Release (830).

RCD-06 · 667 · Quantity in Question · Optional · Decimal number (R) · Min 1 Max 9

Number of units contested because of physical condition or status of units.

Usage notes

Will contain difference between SN102 and RCD02.

RCD-07 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit measurement.

Usage notes

Will contain same unit of measure as Ford Material Release (830).

RCD-08 · 412 · Receiving Condition Code · Optional · Identifier (ID)

Code designating physical condition or status of units received in a specific shipment.

• 08: Rejected

RCD-09 · 667 · Quantity in Question · Optional · Decimal number (R) · Min 1 Max 9

Number of units contested because of physical condition or status of units.

Usage notes

When used will contain cum adjustment quantity.

RCD-10 · 355 · Unit of Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit measurement.

Usage notes

Will contain same unit of measure as Ford Material Release (830).

RCD-11 · 412 · Receiving Condition Code · Optional · Identifier (ID)

Code designating physical condition or status of units received in a specific shipment.

• 11: Cum Adjustment Quantity

23 Detail > RCD Loop > SN1

SN1 Item Detail (Shipment)

Required · Max use 1

To specify line item detail relative to shipment

Usage notes

Used to show ASN quantity for the part referenced in the LIN segment.

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set. Also see: Unit of Measurement Code (355).

Usage notes

For Assembly Division, received quantity, otherwise ASN quantity.

SN1-03 · 355 · Unit of Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the basic unit measurement.

Usage notes

Will contain same unit of measure as Ford Material Release (830).

25 Detail > RCD Loop > LIN

LIN Item Identification Detail

Required · Max use 1

To specify basic item identification data.

Usage notes

Use for Ford part number. Ford part number may consist of a prefix, base, suffix and control code. Any of these, except the base, may or may not be present. The portions of the part number are delimited by spaces.

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

• BP: Buyer's Part Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 30

Identifying number for a product or service.

Usage notes

This field will contain the Ford part number.

Summary

49 Summary > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set.

CTT-02 · 347 · Hash Total · Required · Decimal number (R) · Min 1 Max 10

Sum of values of the specific data element.

50 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 6

Total number of segments included in a transaction set including ST and SE segments.

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number assigned by the originator for a Transaction Set.
Also see: Data Interchange Control Number (28.)

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element.

GE-02 · 28 · Data Interchange Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender.

EDI Samples

sample 1

ISA~00~          ~00~          ~ZZ~F159B          ~ZZ~BTCXA          ~231222~1711~U~00200~000011819~0~P~<
GS~RC~AP10A~BTCXA~231222~1706~000011819~X~002001
ST~861~0001
BRA~2023-12-22-17.06.33.022717~231222~00
REF~PK~342779700
REF~SI~0007412116
DTM~050~231222
N1~ST~~92~AP10A
N1~SF~~92~BTCXA
RCD~~24~EA
SN1~~24~EA
LIN~~BP~AMPC3J 17B820 AC
CTT~1~24
SE~12~0001
GE~1~000011819
IEA~00001~000011819