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X12 856 Ship Notice/Manifest

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Ship Notice

Carrier Details (Routing Sequence/Transit Time)

Carrier Details (Equipment)

Reference Identification

Item Detail (Shipment)

Purchase Order Reference

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

Usage notes

—

BSN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

DTM

040

Heading > DTM

Date/Time Reference

RequiredMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Heading end

Detail

HL Loop Shipment

RequiredMax >1

010

Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

MEA

080

Detail > HL Loop Shipment > MEA

Measurements

RequiredMax use 40

—

Example

MEA-01

737

Measurement Reference ID Code

Required

Identifier (ID)

—

PD: Physical Dimensions

MEA-02

738

Measurement Qualifier

Required

Identifier (ID)

—

G: Gross Weight
N: Actual Net Weight

MEA-03

739

Measurement Value

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

MEA-04

C001

Composite Unit of Measure

RequiredMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

LB: Pound

TD5

120

Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

TD5-02

Identification Code Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

TD5-03

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

TD5-07

309

Location Qualifier

Required

Identifier (ID)

—

RS: Standard Carrier Alpha Code

TD5-08

310

Location Identifier

Required

String (AN)

Min 1Max 30

—

Usage notes

—

TD3

130

Detail > HL Loop Shipment > TD3

Carrier Details (Equipment)

RequiredMax use 12

—

Example

TD3-01

Equipment Description Code

Required

Identifier (ID)

—

TL: Trailer (not otherwise specified)

TD3-03

207

Equipment Number

Required

String (AN)

Min 1Max 10

—

Usage notes

—

REF

150

Detail > HL Loop Shipment > REF

Reference Identification

RequiredMax use >1

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

PK: Packing List Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

N1 Loop

RequiredMax >1

220

Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From
ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

N1 Loop end

HL Loop Item

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.

LIN

020

Detail > HL Loop Shipment > HL Loop Item > LIN

Item Identification

RequiredMax use 1

—

Example

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

BP: Buyer's Part Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

PN: Company Part Number

LIN-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-06

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

CH: Country of Origin Code

LIN-07

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

SN1

030

Detail > HL Loop Shipment > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

—

Example

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

Usage notes

—

SN1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

PC: Piece

SN1-04

646

Quantity Shipped to Date

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

SN1-05

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

PRF

050

Detail > HL Loop Shipment > HL Loop Item > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

PRF-05

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

Usage notes

—

TD1

110

Detail > HL Loop Shipment > HL Loop Item > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

—

Example

TD1-01

103

Packaging Code

Required

String (AN)

—

Part 1/1

CAS: Case

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

TD5

120

Detail > HL Loop Shipment > HL Loop Item > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

TD5-05

387

Routing

Required

String (AN)

—

X

TD5-06

368

Shipment/Order Status Code

Required

Identifier (ID)

—

Usage notes

—

BK: Back Ordered from Previous Order
BP: Shipment Partial, Back Order to Ship on (Date)
CC: Shipment Complete on (Date)
CP: Partial Shipment on (Date), Considered No Backorder

HL Loop Item end

HL Loop Shipment end

Detail end

Summary

CTT

010

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT-02

347

Hash Total

Required

Decimal number (R)

Min 1Max 10

—

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

MULTI-LINE ASN

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240207*2307*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240207*230722*000000001*X*004010
ST*856*19487
BSN*00*56453002*20060711*1539
DTM*011*20060711*1539
HL*1**S
MEA*PD*N*1218*LB
MEA*PD*G*1218*LB
TD5**ZZ*129-0260422-6****RS*HMES
TD3*TL**11
REF*PK*56453002
N1*SF*NUESTRO, LLC*92*AKNBA
N1*ST*WELLS MFG*92*72260-8
HL*2*1*I
LIN**BP*F3XY-10884-C*PN*812700359*CH*XXXX
SN1**31*PC*0*118
PRF*173854-E85157****1
TD1*CAS*47
TD5*****X*BP
HL*3*1*I
LIN**BP*E4TZ-9278-A*PN*811900130*CH*XXXX
SN1**96*PC*0*96
PRF*175436-E92178****1
TD1*CAS*47
TD5*****X*CC
CTT*3*127
SE*25*19487
GE*1*000000001
IEA*1*000000001

SINGLE LINE ITEM: Complete Shipment

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240207*2304*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240207*230423*000000001*X*004010
ST*856*000000001
BSN*00*PACKING SLIP NO*20240207*1545
DTM*011*20240207*1600
HL*1**S
MEA*PD*N*125*LB
MEA*PD*G*150*LB
TD5**ZZ*432-78909P88****RS*HMES
TD3*TL**TS76898
REF*PK*PACKING SLIP NO
N1*ST*CUSTOMER SHIP TO NAME*92*CUSTOMER SHIP TO CODE
N1*SF*YOUR NAME*92*YOUR VENDOR CODE
HL*2*1*I
LIN**BP*F81Z-7D392-AB*PN*D36592B*CH*XXXX
SN1**100*PC*100*100
PRF*FCS PURCHASE ORDER NUM****FCS PURCHASE LINE RE
TD1*CAS*1
TD5*****X*CC
CTT*1*100
SE*19*000000001
GE*1*000000001
IEA*1*000000001

SINGLE LINE ITEM: Partial Shipment/Back-Order Balance

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240207*2305*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240207*230532*000000001*X*004010
ST*856*000000001
BSN*00*PACKING SLIP NO*20240207*1545
DTM*011*20240207*1600
HL*1**S
MEA*PD*N*125*LB
MEA*PD*G*150*LB
TD5**ZZ*432-78909P88****RS*HMES
TD3*TL**TS76898
REF*PK*PACKING SLIP NO
N1*ST*CUSTOMER SHIP TO NAME*92*CUSTOMER SHIP TO CODE
N1*SF*YOUR NAME*92*YOUR VENDOR CODE
HL*2*1*I
LIN**BP*F81Z-7D392-AB *PN*D36592B*CH*XXXX
SN1**50*PC*50*100
PRF*FCS PURCHASE ORDER NUM****FCS PURCHASE LINE RE
TD1*CAS*1
TD5*****X*BP
CTT*1*50
SE*19*000000001
GE*1*000000001
IEA*1*000000001

SINGLE LINE ITEM: Previous Back-Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240207*2307*U*00401*000000001*0*T*>
GS*SH*SENDERGS*RECEIVERGS*20240207*230704*000000001*X*004010
ST*856*000000001
BSN*00*PACKING SLIP NO*20240207*1545
DTM*011*20240207*1600
HL*1**S
MEA*PD*N*125*LB
MEA*PD*G*150*LB
TD5**ZZ*432-78909P88****RS*HMES
TD3*TL**TS76898
REF*PK*PACKING SLIP NO
N1*ST*CUSTOMER SHIP TO NAME*92*CUSTOMER SHIP TO CODE
N1*SF*YOUR NAME*92*YOUR VENDOR CODE
HL*2*1*I
LIN**BP*F81Z-7D392-AB *PN*D36592B*CH*XXXX
SN1**25*PC*75*100
PRF*FCS PURCHASE ORDER NUM****FCS PURCHASE LINE RE
TD1*CAS*1
TD5*****X*BK
CTT*1*25
SE*19*000000001
GE*1*000000001
IEA*1*000000001

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