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X12 850 Purchase Order
—
Delimiters
- ~ Segment
- * Element
- > Component
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 1
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
—
- 00
- No Authorization Information Present (No Meaningful Information in I02)
—
- 00
- No Security Information Present (No Meaningful Information in I04)
—
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
—
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
—
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
—
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Heading
—
- BK
- Blanket Order (Quantity Firm)
- CF
- Confirmation
- DS
- Dropship
- EO
- Emergency Order
- KN
- Purchase Order
- NE
- New Order
- OS
- Special Order
- PR
- Promotion
- RA
- Release Against Assortment
- SA
- Stand-alone Order
REF
050
Heading > REF
Reference Identification
OptionalMax use >1
—
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
—
- EU
- End User’s Purchase Order Number
- PD
- Promotion/Deal Number
- PG
- Product Group—
- PHC
- Process Handling Code
- ST
- Store Number
- VN
- Vendor Order Number
- VR
- Vendor ID Number
- ZZ
- Mutually Defined
PER
060
Heading > PER
Administrative Communications Contact
OptionalMax use 3
—
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
—
- AP
- Accounts Payable Department
- BD
- Buyer Name or Department
- IC
- Information Contact
FOB
080
Heading > FOB
F.O.B. Related Instructions
OptionalMax use >1
—
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
If Risk of Loss Code (FOB-08) is present, then Description (FOB-09) is required
—
- CC
- Collect
- DF
- Defined by Buyer and Seller
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
- PU
- Pickup
—
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
- WH
- Warehouse
- ZZ
- Mutually Defined
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
—
Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required
If Language Code (SAC-16) is present, then Description (SAC-15) is required
SAC Loop end
ITD
130
Heading > ITD
Terms of Sale/Deferred Terms of Sale
OptionalMax use >1
—
Example
If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
—
- 01
- Basic
- 03
- Fixed Date
- 04
- Deferred or Installment
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- ZZ
- Mutually Defined
DTM
150
Heading > DTM
Date/Time Reference
OptionalMax use 10
—
Example
At least one of Date (DTM-02) or Time (DTM-03) is required
—
- 001
- Cancel After
- 002
- Delivery Requested
- 004
- Purchase Order
- 007
- Effective
- 010
- Requested Ship
- 037
- Ship Not Before
- 038
- Ship No Later
- 061
- Cancel if Not Delivered by
- 066
- 1st Schedule Ship
- 069
- Promised for Delivery
- 074
- Requested for Delivery (Prior to and Including)
- 076
- Scheduled for Delivery (Week of)
- 079
- Promised for Shipment
- 097
- Transaction Creation
- 938
- Order
TD5
240
Heading > TD5
Carrier Details (Routing Sequence/Transit Time)
OptionalMax use 12
—
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04), Routing (TD5-05) or Service Level Code (TD5-12) is required
If Service Level Code (TD5-13) is present, then Service Level Code (TD5-12) is required
If Service Level Code (TD5-14) is present, then Service Level Code (TD5-13) is required
If Country Code (TD5-15) is present, then Service Level Code (TD5-12) is required
—
- 3D
- Three Day Service
- 9A
- 9 A.M.
- ND
- Next Day Air
- ON
- Overnight
- SC
- Second Day Air
- SD
- Saturday
- SE
- Second Day
- SG
- Standard Ground
- SI
- Standard Ground Hundred Weight
N9 Loop Letters or Notes
OptionalMax >1
Variants (all may be used)
N9 Loop Mutually DefinedN9
295
Heading > N9 Loop Letters or Notes > N9
Reference Identification
RequiredMax use 1
—
Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9 Loop Letters or Notes end
N9 Loop Mutually Defined
OptionalMax 1
Variants (all may be used)
N9 Loop Letters or NotesN9
295
Heading > N9 Loop Mutually Defined > N9
Reference Identification
RequiredMax use 1
—
Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9 Loop Mutually Defined end
N1 Loop
OptionalMax >1
N1
310
Heading > N1 Loop > N1
Name
RequiredMax use 1
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
—
- BT
- Bill-to-Party
- BY
- Buying Party (Purchaser)
- SN
- Store
- ST
- Ship To
- VN
- Vendor
—
- 54
- Warehouse
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- ZZ
- Mutually Defined
N4
340
Heading > N1 Loop > N4
Geographic Location
OptionalMax use >1
—
Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
PER
360
Heading > N1 Loop > PER
Administrative Communications Contact
OptionalMax use >1
—
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
—
- BD
- Buyer Name or Department
- DC
- Delivery Contact
- IC
- Information Contact
- RD
- Receiving Dock
N1 Loop end
Heading end
Detail
PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1
Baseline Item Data
RequiredMax use 1
—
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
If either Product/Service ID Qualifier (PO1-24) or Product/Service ID (PO1-25) is present, then the other is required
—
- CP
- Current Price (Subject to Change)
- NT
- Net
- PE
- Price per Each
- PR
- Promotion
—
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID
Product/Item Description
RequiredMax use 1
—
Example
If Source Subqualifier (PID-07) is present, then Agency Qualifier Code (PID-03) is required
PID Loop end
PO4
090
Detail > PO1 Loop > PO4
Item Physical Details
OptionalMax use >1
—
Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required
If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Assigned Identification (PO4-17) is present, then Assigned Identification (PO4-16) is required
If Number (PO4-18) is present, then Packaging Code (PO4-04) is required
SAC Loop
OptionalMax >1
SAC
130
Detail > PO1 Loop > SAC Loop > SAC
Service, Promotion, Allowance, or Charge Information
RequiredMax use 1
—
Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required
If Language Code (SAC-16) is present, then Description (SAC-15) is required
SAC Loop end
SCH Loop
OptionalMax >1
—
- 002
- Delivery Requested
- 010
- Requested Ship
- 017
- Estimated Delivery
- 037
- Ship Not Before
- 038
- Ship No Later
- 074
- Requested for Delivery (Prior to and Including)
- 075
- Promised for Delivery (Prior to and Including)
SCH Loop end
N9 Loop Letters or Notes
OptionalMax >1
Variants (all may be used)
N9 Loop Mutually DefinedN9
330
Detail > PO1 Loop > N9 Loop Letters or Notes > N9
Reference Identification
RequiredMax use 1
—
Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9 Loop Letters or Notes end
N9 Loop Mutually Defined
OptionalMax 1
Variants (all may be used)
N9 Loop Letters or NotesN9
330
Detail > PO1 Loop > N9 Loop Mutually Defined > N9
Reference Identification
RequiredMax use 1
—
Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9 Loop Mutually Defined end
PO1 Loop end
Detail end
Summary
CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT
Transaction Totals
RequiredMax use 1
—
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
If either Volume (CTT-05) or Unit or Basis for Measurement Code (CTT-06) is present, then the other is required
CTT Loop end
Summary end
EDI Samples
Sample 1
ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240426*1724*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240426*172449*000000001*X*004010~
ST*850*000005331~
BEG*00*SA*12345*00*20090602*4444*ZZ**FD~
CUR*ZZ*USD~
REF*VR*123456*VENDOR NUMBER~
REF*PG*ABC~
PER*BD*BUYER NAME*TE*5555555555*FX*4444444444*EM*NAME*EMAIL.COM~
FOB*PP*OR*ORIGIN*ZZ*ZZZ*OR*ORIGIN*ZZ*ORIGIN~
CSH*N~
SAC*A*F800***12525**********PROMO ALLOWANCE~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
ITD*01*3*2.00*20100131*15*20100228*30*5*20100315*5*100*2% 2ND 15TH*15*E*10~
DTM*010*20090901*1200~
TD5*Z*2*FEDX*M*FED EX*******ND*ND*ND*US~
N9*ZZ*SPECIAL INSTRUCTIONS*INSTRUCTIONS~
MSG*PURCHASE ORDER NOTES HERE~
MSG*PURCHASE ORDER NOTES HERE TOO~
N1*VN*VENDOR NAME*92*VENDOR CODE~
N1*BT*BILL TO NAME*92*BILL TO CODE~
N2*BILL TO NAME 2*BILL TO NAME 3~
N3*123 MAIN ST*FLOOR 2~
N3*SUITE A*ROOM 1~
N4*ANYTOWN*FL*33333*US~
N1*ST*SHIP TO NAME*92*SHIP TO CODE~
N3*456 FIRST AVE~
N4*ANYWHERE*CA*99999*US*94*0001~
REF*ST*0001~
PER*DC*DELIVERY CONTACT*TE*8888888888~
PO1*1*8*EA*2.22*PE*BP*BUYER PART 1*VP*VENDOR PART 1*UP*987654321123*MF*XYZ~
PID*F**ZZ**PART 1 DESCRIPTION**PROMO~
PO4*12*4*EA*CTN*G*5*LB*1*CF*1*1*1*FT*1*AL*123*321*987~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
IT8*N~
DIS*ZZZ*ZZ*5*DAT*10*100~
DTM*002*20100118~
SCH*8*EA***002*20100118~
N9*ZZ*LINE ITEM INSTRUCTIONS*INSTRUCTIONS~
MSG*LINE ITEM NOTES HERE~
PO1*2*4*EA*9.99*PE*BP*BUYER PART 2*VP*VENDOR PART 2*UP*987654321987*MF*XYZ~
PID*F****PART 2 DESCRIPTION~
CTT*1*12*10*LB*1*CF*DESCRIPTION~
SE*41*000005331~
GE*1*000000001~
IEA*1*000000001~
GS*PO*SENDERGS*RECEIVERGS*20240426*172449*000000001*X*004010~
ST*850*000005331~
BEG*00*SA*12345*00*20090602*4444*ZZ**FD~
CUR*ZZ*USD~
REF*VR*123456*VENDOR NUMBER~
REF*PG*ABC~
PER*BD*BUYER NAME*TE*5555555555*FX*4444444444*EM*NAME*EMAIL.COM~
FOB*PP*OR*ORIGIN*ZZ*ZZZ*OR*ORIGIN*ZZ*ORIGIN~
CSH*N~
SAC*A*F800***12525**********PROMO ALLOWANCE~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
ITD*01*3*2.00*20100131*15*20100228*30*5*20100315*5*100*2% 2ND 15TH*15*E*10~
DTM*010*20090901*1200~
TD5*Z*2*FEDX*M*FED EX*******ND*ND*ND*US~
N9*ZZ*SPECIAL INSTRUCTIONS*INSTRUCTIONS~
MSG*PURCHASE ORDER NOTES HERE~
MSG*PURCHASE ORDER NOTES HERE TOO~
N1*VN*VENDOR NAME*92*VENDOR CODE~
N1*BT*BILL TO NAME*92*BILL TO CODE~
N2*BILL TO NAME 2*BILL TO NAME 3~
N3*123 MAIN ST*FLOOR 2~
N3*SUITE A*ROOM 1~
N4*ANYTOWN*FL*33333*US~
N1*ST*SHIP TO NAME*92*SHIP TO CODE~
N3*456 FIRST AVE~
N4*ANYWHERE*CA*99999*US*94*0001~
REF*ST*0001~
PER*DC*DELIVERY CONTACT*TE*8888888888~
PO1*1*8*EA*2.22*PE*BP*BUYER PART 1*VP*VENDOR PART 1*UP*987654321123*MF*XYZ~
PID*F**ZZ**PART 1 DESCRIPTION**PROMO~
PO4*12*4*EA*CTN*G*5*LB*1*CF*1*1*1*FT*1*AL*123*321*987~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
IT8*N~
DIS*ZZZ*ZZ*5*DAT*10*100~
DTM*002*20100118~
SCH*8*EA***002*20100118~
N9*ZZ*LINE ITEM INSTRUCTIONS*INSTRUCTIONS~
MSG*LINE ITEM NOTES HERE~
PO1*2*4*EA*9.99*PE*BP*BUYER PART 2*VP*VENDOR PART 2*UP*987654321987*MF*XYZ~
PID*F****PART 2 DESCRIPTION~
CTT*1*12*10*LB*1*CF*DESCRIPTION~
SE*41*000005331~
GE*1*000000001~
IEA*1*000000001~
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