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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 1
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
06
Confirmation
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

BK
Blanket Order (Quantity Firm)
CF
Confirmation
DS
Dropship
EO
Emergency Order
KN
Purchase Order
NE
New Order
OS
Special Order
PR
Promotion
RA
Release Against Assortment
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
BEG-06
367
Contract Number
Optional
String (AN)
Min 1Max 30

Contract number

BEG-07
587
Acknowledgment Type
Optional
Identifier (ID)
Min 2Max 2

Code specifying the type of acknowledgment

BEG-09
1166
Contract Type Code
Optional
Identifier (ID)

Code identifying a contract type

FD
Fixed Price Redetermination
CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
Min 2Max 3

Code identifying an organizational entity, a physical location, property or an individual

CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

REF
050
Heading > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

EU
End User’s Purchase Order Number
PD
Promotion/Deal Number
PG
Product Group

If sent on PO must return on 810 and 856.

PHC
Process Handling Code
ST
Store Number
VN
Vendor Order Number
VR
Vendor ID Number
ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AP
Accounts Payable Department
BD
Buyer Name or Department
IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of communication number

PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
If Risk of Loss Code (FOB-08) is present, then Description (FOB-09) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
DF
Defined by Buyer and Seller
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
PU
Pickup
FOB-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
DE
Destination (Shipping)
OR
Origin (Shipping Point)
WH
Warehouse
ZZ
Mutually Defined
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

FOB-04
334
Transportation Terms Qualifier Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the source of the transportation terms

FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying the trade terms which apply to the shipment transportation responsibility

FOB-06
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

  • FOB06 is the code specifying the title passage location.
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

FOB-08
54
Risk of Loss Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying where responsibility for risk of loss passes

  • FOB08 is the code specifying the point at which the risk of loss transfers.
    This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.
FOB-09
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5

To specify general conditions or requirements of the sale

Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)

Code to identify a specific requirement or agreement of sale

N
No Back Order
Y
Back Order if Out of Stock
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required
If Language Code (SAC-16) is present, then Description (SAC-15) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Min 4Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03
559
Agency Qualifier Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Min 1Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
SAC-11
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating method of handling for an allowance or charge

SAC-13
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
SAC-14
770
Option Number
Optional
String (AN)
Min 1Max 20

A unique number identifying available promotion or allowance options when more than one is offered

  • SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC-16
819
Language Code
Optional
Identifier (ID)
Min 2Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

  • SAC16 is used to identify the language being used in SAC15.
SAC Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Example
If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
03
Fixed Date
04
Deferred or Installment
05
Discount Not Applicable
08
Basic Discount Offered
ZZ
Mutually Defined
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

2
Delivery Date
3
Invoice Date
15
Receipt of Goods
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10

Total amount of terms discount

ITD-09
388
Terms Deferred Due Date
Optional
Date (DT)
CCYYMMDD format

Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10
389
Deferred Amount Due
Optional
Numeric (N2)
Min 1Max 10

Deferred amount due for payment

ITD-11
342
Percent of Invoice Payable
Optional
Decimal number (R)
Min 1Max 5

Amount of invoice payable expressed in percent

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

ITD-14
107
Payment Method Code
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of payment procedures

ITD-15
954
Percent
Optional
Decimal number (R)
Min 1Max 10

Percentage expressed as a decimal

  • ITD15 is the percentage applied to a base amount used to determine a late payment charge.
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
At least one of Date (DTM-02) or Time (DTM-03) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

001
Cancel After
002
Delivery Requested
004
Purchase Order
007
Effective
010
Requested Ship
037
Ship Not Before
038
Ship No Later
061
Cancel if Not Delivered by
066
1st Schedule Ship
069
Promised for Delivery
074
Requested for Delivery (Prior to and Including)
076
Scheduled for Delivery (Week of)
079
Promised for Shipment
097
Transaction Creation
938
Order
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04), Routing (TD5-05) or Service Level Code (TD5-12) is required
If Service Level Code (TD5-13) is present, then Service Level Code (TD5-12) is required
If Service Level Code (TD5-14) is present, then Service Level Code (TD5-13) is required
If Country Code (TD5-15) is present, then Service Level Code (TD5-12) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

Z
Mutually Defined
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
Min 1Max 2

Code specifying the method or type of transportation for the shipment

TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-12
284
Service Level Code
Optional
Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

3D
Three Day Service
9A
9 A.M.
ND
Next Day Air
ON
Overnight
SC
Second Day Air
SD
Saturday
SE
Second Day
SG
Standard Ground
SI
Standard Ground Hundred Weight
TD5-13
284
Service Level Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the level of transportation service or the billing service offered by the transportation carrier

TD5-14
284
Service Level Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the level of transportation service or the billing service offered by the transportation carrier

TD5-15
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

  • TD515 is the country where the service is to be performed.
N9 Loop Letters or Notes
OptionalMax >1
Variants (all may be used)
N9 Loop Mutually Defined
N9
295
Heading > N9 Loop Letters or Notes > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

L1
Letters or Notes
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

MSG
300
Heading > N9 Loop Letters or Notes > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop Letters or Notes end
N9 Loop Mutually Defined
OptionalMax 1
Variants (all may be used)
N9 Loop Letters or Notes
N9
295
Heading > N9 Loop Mutually Defined > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

MSG
300
Heading > N9 Loop Mutually Defined > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop Mutually Defined end
N1 Loop
OptionalMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
BY
Buying Party (Purchaser)
SN
Store
ST
Ship To
VN
Vendor
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

54
Warehouse
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
320
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
330
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
340
Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N4-05
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

94
Receiver's Location Code
CC
Country
N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

REF
350
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ST
Store Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
360
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
DC
Delivery Contact
IC
Information Contact
RD
Receiving Dock
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
If either Product/Service ID Qualifier (PO1-24) or Product/Service ID (PO1-25) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

CP
Current Price (Subject to Change)
NT
Net
PE
Price per Each
PR
Promotion
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Any part number deemed the buyer part will be sent with a BP qualifier.

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Any part number deemed the vendor part number will be sent with a qualifier of VP.

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC Number

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Mapped only upon request.

PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-24
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-25
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
If Source Subqualifier (PID-07) is present, then Agency Qualifier Code (PID-03) is required
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

  • Use PID03 to indicate the organization that publishes the code list being referred to.
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID-07
822
Source Subqualifier
Optional
String (AN)
Min 1Max 15

A reference that indicates the table or text maintained by the Source Qualifier

  • PID07 specifies the individual code list of the agency specified in PID03.
PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required
If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
If Assigned Identification (PO4-17) is present, then Assigned Identification (PO4-16) is required
If Number (PO4-18) is present, then Packaging Code (PO4-04) is required
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-04
103
Packaging Code
Optional
String (AN)
Min 3Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

PO4-05
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

PO4-06
384
Gross Weight per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross weight per pack

PO4-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO4-08
385
Gross Volume per Pack
Optional
Decimal number (R)
Min 1Max 9

Numeric value of gross volume per pack

PO4-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO4-10
82
Length
Optional
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

Optional
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

PO4-12
65
Height
Optional
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

PO4-13
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO413 defines the unit of measure for PO410, PO411, and PO412.
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

PO4-15
752
Surface/Layer/Position Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating the product surface, layer or position that is being described

  • PO415 is used to indicate the relative layer of this package or range of packages within the layers of packaging. Relative Position 1 (value R1) is the innermost package.
PO4-16
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO416 is the package identifier or the beginning package identifier in a range of identifiers.
PO4-17
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO417 is the ending package identifier in a range of identifiers.
Optional
Numeric (N0)
Min 1Max 9

A generic number

  • PO418 is the number of packages in this layer.
SAC Loop
OptionalMax >1
SAC
130
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Quantity (SAC-11) is present, then Quantity (SAC-10) is required
If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required
If Language Code (SAC-16) is present, then Description (SAC-15) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
Min 1Max 1

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
Min 4Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03
559
Agency Qualifier Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Min 1Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6

Percent expressed as a percent

Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
SAC-11
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
Min 2Max 2

Code indicating method of handling for an allowance or charge

SAC-13
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
SAC-14
770
Option Number
Optional
String (AN)
Min 1Max 20

A unique number identifying available promotion or allowance options when more than one is offered

  • SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC-16
819
Language Code
Optional
Identifier (ID)
Min 2Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

  • SAC16 is used to identify the language being used in SAC15.
SAC Loop end
IT8
140
Detail > PO1 Loop > IT8

Conditions of Sale

OptionalMax use 1

To specify general conditions or requirements and to detail conditions for substitution of alternate products

Example
IT8-01
563
Sales Requirement Code
Required
Identifier (ID)

Code to identify a specific requirement or agreement of sale

N
No Back Order
Y
Back Order if Out of Stock
DIS
160
Detail > PO1 Loop > DIS

Discount Detail

OptionalMax use 20

To specify the exact type and terms of various discount information

Example
DIS-01
653
Discount Terms Type Code
Required
Identifier (ID)
Min 3Max 3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc.

DIS-02
654
Discount Base Qualifier
Required
Identifier (ID)
Min 2Max 2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc.

DIS-03
655
Discount Base Value
Required
Decimal number (R)
Min 1Max 10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

DIS-04
656
Discount Control Limit Qualifier
Required
Identifier (ID)
Min 2Max 3

Code to define the units of the limits for determining discount

DIS-05
657
Discount Control Limit
Required
Numeric (N0)
Min 1Max 10

Amount or time associated with application of the discount

  • DIS05 is the minimum for application of the discount.
DIS-06
657
Discount Control Limit
Optional
Numeric (N0)
Min 1Max 10

Amount or time associated with application of the discount

  • DIS06 is the maximum for application of the discount.
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
010
Requested Ship
017
Estimated Delivery
037
Ship Not Before
074
Requested for Delivery (Prior to and Including)
075
Promised for Delivery (Prior to and Including)
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

SCH Loop
OptionalMax >1
SCH
295
Detail > PO1 Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

  • The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
002
Delivery Requested
010
Requested Ship
017
Estimated Delivery
037
Ship Not Before
038
Ship No Later
074
Requested for Delivery (Prior to and Including)
075
Promised for Delivery (Prior to and Including)
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

SCH Loop end
N9 Loop Letters or Notes
OptionalMax >1
Variants (all may be used)
N9 Loop Mutually Defined
N9
330
Detail > PO1 Loop > N9 Loop Letters or Notes > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

L1
Letters or Notes
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

MSG
340
Detail > PO1 Loop > N9 Loop Letters or Notes > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop Letters or Notes end
N9 Loop Mutually Defined
OptionalMax 1
Variants (all may be used)
N9 Loop Letters or Notes
N9
330
Detail > PO1 Loop > N9 Loop Mutually Defined > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45

Free-form descriptive text

MSG
340
Detail > PO1 Loop > N9 Loop Mutually Defined > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop Mutually Defined end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
If either Volume (CTT-05) or Unit or Basis for Measurement Code (CTT-06) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT-05
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

CTT-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT-07
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240426*1724*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20240426*172449*000000001*X*004010~
ST*850*000005331~
BEG*00*SA*12345*00*20090602*4444*ZZ**FD~
CUR*ZZ*USD~
REF*VR*123456*VENDOR NUMBER~
REF*PG*ABC~
PER*BD*BUYER NAME*TE*5555555555*FX*4444444444*EM*NAME*EMAIL.COM~
FOB*PP*OR*ORIGIN*ZZ*ZZZ*OR*ORIGIN*ZZ*ORIGIN~
CSH*N~
SAC*A*F800***12525**********PROMO ALLOWANCE~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
ITD*01*3*2.00*20100131*15*20100228*30*5*20100315*5*100*2% 2ND 15TH*15*E*10~
DTM*010*20090901*1200~
TD5*Z*2*FEDX*M*FED EX*******ND*ND*ND*US~
N9*ZZ*SPECIAL INSTRUCTIONS*INSTRUCTIONS~
MSG*PURCHASE ORDER NOTES HERE~
MSG*PURCHASE ORDER NOTES HERE TOO~
N1*VN*VENDOR NAME*92*VENDOR CODE~
N1*BT*BILL TO NAME*92*BILL TO CODE~
N2*BILL TO NAME 2*BILL TO NAME 3~
N3*123 MAIN ST*FLOOR 2~
N3*SUITE A*ROOM 1~
N4*ANYTOWN*FL*33333*US~
N1*ST*SHIP TO NAME*92*SHIP TO CODE~
N3*456 FIRST AVE~
N4*ANYWHERE*CA*99999*US*94*0001~
REF*ST*0001~
PER*DC*DELIVERY CONTACT*TE*8888888888~
PO1*1*8*EA*2.22*PE*BP*BUYER PART 1*VP*VENDOR PART 1*UP*987654321123*MF*XYZ~
PID*F**ZZ**PART 1 DESCRIPTION**PROMO~
PO4*12*4*EA*CTN*G*5*LB*1*CF*1*1*1*FT*1*AL*123*321*987~
SAC*A*A260*ZZ*AGENCY**Z*1*1*EA*1*10*02*123456*654321*ADVERTISING ALLOWANCE*EN~
IT8*N~
DIS*ZZZ*ZZ*5*DAT*10*100~
DTM*002*20100118~
SCH*8*EA***002*20100118~
N9*ZZ*LINE ITEM INSTRUCTIONS*INSTRUCTIONS~
MSG*LINE ITEM NOTES HERE~
PO1*2*4*EA*9.99*PE*BP*BUYER PART 2*VP*VENDOR PART 2*UP*987654321987*MF*XYZ~
PID*F****PART 2 DESCRIPTION~
CTT*1*12*10*LB*1*CF*DESCRIPTION~
SE*41*000005331~
GE*1*000000001~
IEA*1*000000001~

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