X12 300 Reservation (Booking Request) (Ocean) (Shipper)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RO: Ocean Booking Information (300, 301,303)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 300: Reservation (Booking Request) (Ocean)

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > B1

B1 Beginning Segment for Booking or Pick-up/Delivery

Required · Max use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

B1-01 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.

B1-02 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

B1-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• B103 is the booking date accepted by the carrier.

B1-04 · 558 · Reservation Action Code · Required · Identifier (ID)

Code identifying action on reservation or offering

• D: Reservation Cancelled
• N: New
• U: Change

050 Heading > Y1

Y1 Space Reservation Request

Required · Max use 1

To specify information used to make a reservation for space on an ocean vessel

Y1-01 · 135 · Sailing/Flight Date Estimated · Optional · Date (DT) · CCYYMMDD format

Date for reservation expressed in format CCYYMMDD

Y1-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• Y102 is the date the shipment for which space reservation is requested to be available at the origin.

Y1-03 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

Y1-08 · 375 · Tariff Service Code · Required · Identifier (ID)

Code specifying the types of services for rating purposes

• DD: Door-to-Door
• DP: Door-to-Pier
• PD: Pier-to-Door
• PP: Pier-to-Pier

Y2 Loop Required Max >1

060 Heading > Y2 Loop > Y2

Y2 Container Details

Required · Max use 1

To specify container information and transportation service to be used

Y2-01 · 95 · Number of Containers · Required · Numeric (N0) · Min 1 Max 4

Number of shipping containers

Y2-02 · 78 · Container Type Request Code · Optional · Identifier (ID)

Code indicating type of container equipment requested

• C: Containers with Chassis
• S: Shipper To Provide - None Requested

Y2-03 · 56 · Type of Service Code · Optional · Identifier (ID)

Code specifying extent of transportation service requested

• 02: LCL/LCL
• 03: FCL/FCL
• 04: FCL/LCL
• 05: LCL/FCL

Y2-04 · 24 · Equipment Type · Required · Identifier (ID) · Min 4 Max 4

Code identifying equipment type.

Refer to Appendix for full list from Flexport.
For customized code list, please contact Flexport for more details.

065 Heading > Y2 Loop > W09

W09 Equipment and Temperature

Optional · Max use 1

To relate equipment type and required temperatures.

Required for Reefer equipment is in use. For Non-Operating Reefer equipment, W09 should not be provided and need to use EA segment with EA_01=RAD to represent.

If either Temperature (W09-02) or Unit or Basis for Measurement Code (W09-03) is present, then the other is required

W09-01 · 40 · Equipment Description Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying type of equipment used for shipment

W09-02 · 408 · Temperature · Optional · Decimal number (R) · Min 1 Max 4

Temperature

• W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).

W09-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W09-07 · 1122 · Vent Setting Code · Optional · Identifier (ID) · Min 1 Max 1

Code describing the setting on the air vents on ocean-type containers

069 Heading > N9

N9 Reference Identification

Required · Max use 100

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

N1 Loop Required Max >1

080 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

090 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 1

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

100 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

110 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

120 Heading > N1 Loop > G61

G61 Contact

Optional · Max use 3

To identify a person or office to whom communications should be directed

G61-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

G61-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

R4 Loop Required Max >1

130 Heading > R4 Loop > R4

R4 Port or Terminal

Required · Max use 1

Contractual or operational port or point relevant to the movement of the cargo

R4-01 · 115 · Port or Terminal Function Code · Required · Identifier (ID) · Min 1 Max 1

Code defining function performed at the port or terminal with respect to a shipment

140 Heading > R4 Loop > DTM

DTM Date/Time Reference

Optional · Max use 15

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID) · Min 3 Max 3

Code specifying type of date or time, or both date and time

160 Heading > H3

H3 Special Handling Instructions

Optional · Max use 6

To specify special handling instructions in coded or free-form format

170 Heading > EA

EA Equipment Attributes

Optional · Max use 5

To specify attributes required for a piece of equipment

EA-01 · 1402 · Equipment Attribute Code · Required · Identifier (ID) · Min 2 Max 3

Code specifying attributes of a piece of equipment

• When EA01 is "PCO", "PSE", "DHT", "DWI", "YEA" or "MCP", EA02 and EA03 are required.

Detail

LX Loop Required Max >1

010 Detail > LX Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

040 Detail > LX Loop > L0

L0 Line Item - Quantity and Weight

Required · Max use 1

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

050 Detail > LX Loop > L5

L5 Description, Marks and Numbers

Required · Max use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

060 Detail > LX Loop > L4

L4 Measurement

Optional · Max use 1

To describe physical dimensions and quantities

L4-01 · 82 · Length · Required · Decimal number (R) · Min 1 Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

L4-02 · 189 · Width · Required · Decimal number (R) · Min 1 Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

L4-03 · 65 · Height · Required · Decimal number (R) · Min 1 Max 8

Vertical dimension of an object measured when the object is in the upright position

L4-04 · 90 · Measurement Unit Qualifier · Required · Identifier (ID) · Min 1 Max 1

Code specifying the linear dimensional unit

H1 Loop Optional Max >1

070 Detail > LX Loop > H1 Loop > H1

H1 Hazardous Material

Required · Max use 1

To specify information relative to hazardous material

H1-01 · 62 · Hazardous Material Code · Required · String (AN) · Min 4 Max 10

Code relating to hazardous material code qualifier for regulated hazardous materials

080 Detail > LX Loop > H1 Loop > H2

H2 Additional Hazardous Material Description

Optional · Max use 10

To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

H2-01 · 64 · Hazardous Material Description · Required · String (AN) · Min 2 Max 30

Material name, special instructions, and phone number if any

090 Detail > V1

V1 Vessel Identification

Optional · Max use 2

To provide vessel details and voyage number

110 Detail > K1

K1 Remarks

Optional · Max use 2

To transmit information in a free-form format for comment or special instruction

K1-01 · 61 · Free-Form Message · Required · String (AN) · Min 1 Max 30

Free-form information

Summary

010 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender