X12 850 Purchase Order (Shipper)

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 01: Cancellation
• 04: Change
• 05: Replace

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• CP: Change to Purchase Order
• NE: New Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

040 Heading > CUR

CUR Currency

Optional · Max use 1

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• CC: Collect
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

• OR: Origin (Shipping Point)

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

FOB-04 · 334 · Transportation Terms Qualifier Code · Optional · Identifier (ID)

• 01: Incoterms

FOB-05 · 335 · Transportation Terms Code · Optional · Identifier (ID)

• CFR: Cost and Freight
• CIF: Cost, Insurance, and Freight
• CIP: Carriage and Insurance Paid To
• CPT: Carriage Paid To
• DDP: Delivered Duty Paid
• EXW: Ex Works
• FAS: Free Alongside Ship
• FOB: Free on Board

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

• DE: Destination (Shipping)

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

150 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested
• 038: Ship No Later

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

TD5-01 · 133 · Routing Sequence Code · Optional · Identifier (ID)

• O: Origin Carrier (Air, Motor, or Ocean)

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

• A: Air
• M: Motor (Common Carrier)
• R: Rail
• S: Ocean

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

300 Heading > N9 Loop > MSG

MSG Message Text

Optional · Max use 1000

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Loop Optional Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• SF: Ship From
• ST: Ship To
• VN: Vendor

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 1: D-U-N-S Number, Dun & Bradstreet
• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• US: Unique Supplier Identification Number (USIN)
• ZZ: Mutually Defined

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• BP: Buyer's Part Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• VP: Vendor's (Seller's) Part Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

210 Detail > PO1 Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested
• 038: Ship No Later

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Summary

CTT Loop Optional Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

New PO

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0050*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*005051*000000001*X*004010~
ST*850*000104660~
BEG*00*NE*708861**20190812~
CUR*BY*USD~
FOB*CC*OR*TWKHH*01*DAP*DE*SNJ~
DTM*038*20191005~
DTM*002*20191210~
TD5*O***S~
N9*ZZ*SHIPPING INSTRUCTIONS~
MSG*PLEASE SHIP BY WEEK OF 9/29 THRU 10/5~
MSG*IMPORT VENDOR-SHIP OCEAN FREIGHT ASAP CONFIRM ~
N1*VN*VENDOR1*US*21199~
N1*ST*DISTRIBUTING COMPANY*9*0154585215317~
PO1*1*630*EA*3.94**BP*QG20009-HDV*VP*AJ-QG20009~
PID*F****PRODUCT1~
DTM*038*20191210~
PO1*2*5000*EA*33.69**BP*QG2243CAM-HDV*VP*AJ-QG2243CAM~
PID*F****PRODUCT2~
DTM*038*20191210~
PO1*3*3000*EA***BP*QG2245CAM-HDV*VP*AJ-QG2245CAM~
PID*F****PRODUCT3~
DTM*038*20191210~
PO1*4*1000*EA***BP*QG2247CAM-HDV*VP*AJ-QG3269CAM~
PID*F****PRODUCT4~
DTM*038*20191210~
PO1*5*600*EA***BP*QG2249CAM-HDV*VP*AJ-QG4249CAM~
PID*F**** PRODUCT5~
DTM*038*20191210~
PO1*6*450*EA***BP*QG3269CAM-HDV*VP*AJ-QG4247CAM~
PID*F**** PRODUCT6~
DTM*002*20191210~
PO1*7*350*EA***BP*QG4243CAM-HDV*VP*AJ-QG4243CAM~
PID*F**** PRODUCT7~
DTM*002*20191210~
PO1*8*200*EA***BP*QG4245CAM-HDV*VP*AJ-QG4245CAM~
PID*F**** PRODUCT8~
DTM*002*20191210~
PO1*9*100*EA***BP*QG4247CAM-HDV*VP*AJ-QG2249CAM~
PID*F**** PRODUCT9~
DTM*002*20191210~
PO1*10*170*EA***BP*QG4249CAM-HDV*VP*AJ-QG2247CAM~
PID*F**** PRODUCT10~
DTM*002*20191210~
CTT*10*11500~
SE*44*000104660~
GE*1*000000001~
IEA*1*000000001~

Replace PO (change)

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0051*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*005100*000000001*X*004010~
ST*850*000104660~
BEG*05*NE*708861**20190812~
CUR*BY*USD~
FOB*CC*OR*TWKHH*01*DAP*DE*SNJ~
DTM*038*20191005~
DTM*002*20191210~
TD5*O***S~
N9*ZZ*SHIPPING INSTRUCTIONS~
MSG*PLEASE SHIP BY WEEK OF 9/29 THRU 10/5~
MSG*IMPORT VENDOR-SHIP OCEAN FREIGHT ASAP CONFIRM~
N1*VN*VENDOR1*US*21199~
N1*ST*DISTRIBUTING COMPANY*9*0154585215317~
PO1*1*630*EA***BP*QG20009-HDV*VP*AJ-QG20009~
PID*F****PRODUCT1~
DTM*038*20191210~
PO1*2*5000*EA***BP*QG2243CAM-HDV*VP*AJ-QG2243CAM~
PID*F****PRODUCT2~
DTM*038*20191210~
PO1*3*3000*EA***BP*QG2245CAM-HDV*VP*AJ-QG2245CAM~
PID*F****PRODUCT3~
DTM*038*20191210~
PO1*4*1000*EA***BP*QG2247CAM-HDV*VP*AJ-QG3269CAM~
PID*F****PRODUCT4~
DTM*038*20191210~
PO1*5*600*EA***BP*QG2249CAM-HDV*VP*AJ-QG4249CAM~
PID*F**** PRODUCT5~
DTM*038*20191210~
PO1*6*450*EA***BP*QG3269CAM-HDV*VP*AJ-QG4247CAM~
PID*F**** PRODUCT6~
DTM*002*20191210~
PO1*7*350*EA***BP*QG4243CAM-HDV*VP*AJ-QG4243CAM~
PID*F**** PRODUCT7~
DTM*002*20191210~
PO1*8*200*EA***BP*QG4245CAM-HDV*VP*AJ-QG4245CAM~
PID*F**** PRODUCT8~
DTM*002*20191210~
PO1*9*100*EA***BP*QG4247CAM-HDV*VP*AJ-QG2249CAM~
PID*F**** PRODUCT9~
DTM*002*20191210~
PO1*10*170*EA***BP*QG4249CAM-HDV*VP*AJ-QG2247CAM~
PID*F**** PRODUCT10~
DTM*002*20191210~
CTT*10*11500~
SE*44*000104660~
GE*1*000000001~
IEA*1*000000001~