X12 310 Freight Receipt and Invoice (Ocean) (Carrier)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Receipt and Invoice (Ocean) Transaction Set (310) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide ocean bill of lading information. It is sent by ocean carriers to interested parties and can be used as the receipt for the shipment; to substitute for a paper bill of lading where the parties have agreed that a paper bill of lading is not necessary; to allow shipper or forwarder to verify bill of lading information before an original is printed and released; for information purposes, i.e., as a bill of lading copy; by the carrier to convey manifest information to a terminal operator; and as an invoice for freight.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IO: Ocean Shipment Billing Details (310, 312, 980)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 310: Freight Receipt and Invoice (Ocean)

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > B3

B3 Beginning Segment for Carrier's Invoice

Required · Max use 1

To transmit basic data relating to the carrier's invoice

If either Delivery Date (B3-09) or Date/Time Qualifier (B3-10) is present, then the other is required

B3-01 · 147 · Shipment Qualifier · Optional · Identifier (ID) · Min 1 Max 1

Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

B3-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

B3-04 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• CC: Collect
• PP: Prepaid (by Seller)

B3-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• B306 is the billing date.

B3-07 · 193 · Net Amount Due · Required · Numeric (N2) · Min 1 Max 12

Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

B3-09 · 32 · Delivery Date · Optional · Date (DT) · CCYYMMDD format

Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD

• On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.

B3-10 · 374 · Date/Time Qualifier · Optional · Identifier (ID)

Code specifying type of date or time, or both date and time

• 35: Delivered (35, custom)
• 035: Delivered

B3-11 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

B3-12 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

B312 can be either Bill of lading or Sea Waybill date

B3-13 · 375 · Tariff Service Code · Optional · Identifier (ID)

Code specifying the types of services for rating purposes

• DD: Door-to-Door
• DP: Door-to-Pier
• PD: Pier-to-Door
• PP: Pier-to-Pier

B3-14 · 335 · Transportation Terms Code · Optional · Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

• If B314 is used, B304 will indicate the party or parties responsible for payment of the transportation terms identified in B314.

• ZZZ: Mutually Defined

030 Heading > B2A

B2A Set Purpose

Optional · Max use 1

To allow for positive identification of transaction set purpose

B2A-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 01: Cancellation
• 02: Add
• 03: Delete
• 04: Change
• 05: Replace

060 Heading > N9

N9 Reference Identification

Optional · Max use 15

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

1. N901 PD is required
2. N901 IV is very important, if you can provide please do.

• 8X: Transaction Category or Type
• BM: Bill of Lading Number
• BN: Booking Number
• CT: Contract Number
• IV: Seller's Invoice Number
• MB: Master Bill of Lading
• PD: Promotion/Deal Number
• PT: Purchase Option Agreement
• SI: Shipper's Identifying Number for Shipment (SID)
• VAT: VAT Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

070 Heading > V1

V1 Vessel Identification

Required · Max use 2

To provide vessel details and voyage number

At least one of Vessel Code (V1-01) or Vessel Name (V1-02) is required

If Vessel Code Qualifier (V1-08) is present, then Vessel Code (V1-01) is required

V1-01 · 597 · Vessel Code · Optional · Identifier (ID) · Min 1 Max 8

Code identifying vessel

V1-02 · 182 · Vessel Name · Optional · String (AN) · Min 2 Max 28

Name of ship as documented in "Lloyd's Register of Ships"

V1-04 · 55 · Flight/Voyage Number · Optional · String (AN) · Min 2 Max 10

Identifying designator for the particular flight or voyage on which the cargo travels

V1-05 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• V105 identifies the ocean carrier.

V1-08 · 897 · Vessel Code Qualifier · Optional · Identifier (ID)

Code specifying vessel code source

• L: Lloyd's Register of Shipping

V1-09 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• O: Containerized Ocean

100 Heading > C2

C2 Bank ID

Optional · Max use 1

To specify data required for electronic payment

C2-01 · 8 · Bank Client Code · Required · Identifier (ID) · Min 1 Max 1

Code identifying payee or payer

C2-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• TA: Taxpayer ID Number

C2-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

C2-05 · 7 · Bank Account Number · Optional · String (AN) · Min 6 Max 17

ID number assigned by bank to its client

C2-07 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• C207 is the effective payment date.

110 Heading > C3

C3 Currency

Optional · Max use 1

To specify the currency being used in the transaction set

C3-01 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

• C301 is the billing currency.

120 Heading > Y2

Y2 Container Details

Optional · Max use 10

To specify container information and transportation service to be used

Y2-01 · 95 · Number of Containers · Required · Numeric (N0) · Min 1 Max 4

Number of shipping containers

Y2-02 · 78 · Container Type Request Code · Optional · Identifier (ID)

Code indicating type of container equipment requested

• R: Containers Only

N1 Loop Required Max 10

130 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• CA: Carrier
• CI: Consignor
• CN: Consignee
• CP: Party to Receive Cert. of Compliance
• FW: Forwarder
• II: Issuer of Invoice
• N1: Notify Party no. 1
• N2: Notify Party no. 2
• OE: Booking Office
• PE: Payee
• PR: Payer
• RE: Party to receive commercial invoice remittance
• RI: Remit To
• SF: Ship From
• SH: Shipper
• ST: Ship To
• SU: Supplier/Manufacturer

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

150 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 65

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

160 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

R4 Loop Required Max 20

180 Heading > R4 Loop > R4

R4 Port or Terminal

Required · Max use 1

Contractual or operational port or point relevant to the movement of the cargo

R4 is required for each port to be identified.

If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required

R4-01 · 115 · Port or Terminal Function Code · Required · Identifier (ID)

Code defining function performed at the port or terminal with respect to a shipment

• D: Port of Discharge (Operational)
• E: Place of Delivery (Contractual)
• L: Port of Loading (Operational)
• R: Place of Receipt (Contractual)

R4-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• UN: United Nations Location Code (UNLOCODE)

R4-03 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

Code which identifies a specific location

R4-04 · 114 · Port Name · Optional · String (AN) · Min 2 Max 24

Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

R4-05 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

R4-08 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

190 Heading > R4 Loop > DTM

DTM Date/Time Reference

Optional · Max use 15

To specify pertinent dates and times

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 139: Estimated
• 140: Actual
• 147: Due Date Last Complete Installment Paid
• 814: Payment Due Date

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

• LT: Local Time

200 Heading > R2

R2 Route Information

Optional · Max use 13

To specify carrier and routing sequences and details

R2-01 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

R2-02 · 133 · Routing Sequence Code · Required · Identifier (ID) · Min 1 Max 2

Code describing the relationship of a carrier to a specific shipment movement

R2-12 · 56 · Type of Service Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying extent of transportation service requested

Detail

LX Loop Required Max 999

010 Detail > LX Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

N7 Loop Optional Max 999

020 Detail > LX Loop > N7 Loop > N7

N7 Equipment Details

Required · Max use 1

To identify the equipment

If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required

If either Volume (N7-08) or Volume Unit Qualifier (N7-09) is present, then the other is required

N7-01 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

Prefix or alphabetic part of an equipment unit's identifying number

• N701 is mandatory for rail transactions.

N7-02 · 207 · Equipment Number · Required · String (AN) · Min 1 Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

N7-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

N7-04 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

N7-08 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

N7-09 · 184 · Volume Unit Qualifier · Optional · Identifier (ID)

Code identifying the volume unit

• E: Cubic Feet
• X: Cubic Meters

N7-12 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• N712 is the owner of the equipment.

N7-17 · 188 · Weight Unit Code · Optional · Identifier (ID)

Code specifying the weight unit

• K: Kilograms
• L: Pounds

N7-18 · 761 · Equipment Number Check Digit · Optional · Numeric (N0) · Min 1 Max 1

Number which designates the check digit applied to a piece of equipment

N7-19 · 56 · Type of Service Code · Optional · Identifier (ID)

Code specifying extent of transportation service requested

• HH: House-to-house
• HP: House-to-pier
• PH: Pier-to-house
• PP: Pier-to-pier

N7-22 · 24 · Equipment Type · Optional · Identifier (ID) · Min 4 Max 4

Code identifying equipment type

025 Detail > LX Loop > N7 Loop > QTY

QTY Quantity

Optional · Max use 1

To specify quantity information

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 39: Shipped Quantity

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

QTY-03 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• B0: British Thermal Units (BTUs) per Cubic Foot
• BA: Bale
• BD: Bundle
• BG: Bag
• BN: Bulk
• BX: Box
• CP: Crate
• CT: Carton
• DR: Drum
• PK: Package
• PL: Pallet/Unit Load
• RL: Roll
• SV: Skid

050 Detail > LX Loop > N7 Loop > M7

M7 Seal Numbers

Optional · Max use 5

To record seal numbers used and the organization that applied the seals

M7-01 · 225 · Seal Number · Required · String (AN) · Min 2 Max 15

Unique number on seal used to close a shipment

M7-02 · 225 · Seal Number · Optional · String (AN) · Min 2 Max 15

Unique number on seal used to close a shipment

M7-05 · 98 · Entity Identifier Code · Optional · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• M705 indicates the name of the organization which applied the seal(s).

• HS: High School

L0 Loop Optional Max 120

150 Detail > LX Loop > L0 Loop > L0

L0 Line Item - Quantity and Weight

Required · Max use 1

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required

If either Volume (L0-06) or Volume Unit Qualifier (L0-07) is present, then the other is required

If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required

If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required

L0-01 · 213 · Lading Line Item Number · Optional · Numeric (N0) · Min 1 Max 3

Sequential line number for a lading item

L0-04 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

L0-05 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

L0-06 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

L0-07 · 184 · Volume Unit Qualifier · Optional · Identifier (ID)

Code identifying the volume unit

• E: Cubic Feet
• X: Cubic Meters

L0-08 · 80 · Lading Quantity · Optional · Numeric (N0) · Min 1 Max 7

Number of units (pieces) of the lading commodity

• L008 is the number of handling units of the line item tendered to the carrier.

L0-09 · 211 · Packaging Form Code · Optional · Identifier (ID)

Code for packaging form of the lading quantity

• BAG: Bag
• BAL: Bale
• BBL: Barrel
• BDL: Bundle
• BLK: Bulk
• BOX: Box
• CRT: Crate
• CTN: Carton
• DRM: Drum
• PKG: Package
• PLT: Pallet
• ROL: Roll
• SKD: Skid

L0-11 · 188 · Weight Unit Code · Optional · Identifier (ID)

Code specifying the weight unit

• K: Kilograms
• L: Pounds

160 Detail > LX Loop > L0 Loop > L5

L5 Description, Marks and Numbers

Optional · Max use 999

To specify the line item in terms of description, quantity, packaging, and marks and numbers

L5-01 · 213 · Lading Line Item Number · Optional · Numeric (N0) · Min 1 Max 3

Sequential line number for a lading item

L5-02 · 79 · Lading Description · Optional · String (AN) · Min 1 Max 50

Description of an item as required for rating and billing purposes

• L502 may be used to send quantity information as part of the product description.

L5-06 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

Summary

010 Summary > L3

L3 Total Weight and Charges

Optional · Max use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required

If Weight Unit Code (L3-12) is present, then Weight (L3-01) is required

L3-01 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

L3-02 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

L3-05 · 58 · Charge · Optional · Numeric (N2) · Min 1 Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

• L305 is the total charges.

L3-09 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

L3-10 · 184 · Volume Unit Qualifier · Optional · Identifier (ID)

Code identifying the volume unit

• E: Cubic Feet
• X: Cubic Meters

L3-11 · 80 · Lading Quantity · Optional · Numeric (N0) · Min 1 Max 7

Number of units (pieces) of the lading commodity

L3-12 · 188 · Weight Unit Code · Optional · Identifier (ID)

Code specifying the weight unit

• K: Kilograms
• L: Pounds

L1 Loop Optional Max 20

030 Summary > L1 Loop > L1

L1 Rate and Charges

Required · Max use 1

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

If either Billed/Rated-as Quantity (L1-17) or Billed/Rated-as Qualifier (L1-18) is present, then the other is required

L1-01 · 213 · Lading Line Item Number · Optional · Numeric (N0) · Min 1 Max 3

Sequential line number for a lading item

L1-02 · 60 · Freight Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate that applies to the specific commodity

L1-03 · 122 · Rate/Value Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code qualifying how to extend charges or interpret value

L1-04 · 58 · Charge · Optional · Numeric (N2) · Min 1 Max 12

For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

L1-06 · 117 · Prepaid Amount · Optional · Numeric (N2) · Min 1 Max 9

Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified

L1-08 · 150 · Special Charge or Allowance Code · Optional · Identifier (ID) · Min 3 Max 3

Code identifying type of special charge or allowance

L1-11 · 16 · Charge Method of Payment · Optional · Identifier (ID)

Code defining method of payment

• C: Collect Cash
• E: Collect
• P: Prepaid

L1-12 · 276 · Special Charge Description · Optional · String (AN) · Min 2 Max 25

Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

L1-17 · 220 · Billed/Rated-as Quantity · Optional · Decimal number (R) · Min 1 Max 11

Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

L1-18 · 221 · Billed/Rated-as Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of quantity or value on which the rate or item pricing is based

L1-19 · 954 · Percent · Optional · Decimal number (R) · Min 1 Max 10

Percentage expressed as a decimal

• L119 is the percent used to determine the charge in L104.

L1-20 · 100 · Currency Code · Optional · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

• L120, if used, indicates the currency for all monetary amounts in this L1 segment.

040 Summary > L1 Loop > C3

C3 Currency

Optional · Max use 1

To specify the currency being used in the transaction set

C3-01 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

• C301 is the billing currency.

C3-02 · 280 · Exchange Rate · Optional · Decimal number (R) · Min 4 Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

060 Summary > K1

K1 Remarks

Optional · Max use 999

To transmit information in a free-form format for comment or special instruction

K1-01 · 61 · Free-Form Message · Required · String (AN) · Min 1 Max 30

Free-form information

K1-02 · 61 · Free-Form Message · Optional · String (AN) · Min 1 Max 30

Free-form information

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00*          *00*          *ZZ*CARRIER        *ZZ*FLEXPORTEDI    *210408*0648*U*00401*001378983*0*P*+~
GS*IO*CARRIER*FLEXPORTEDI*20210408*0648*35749*X*004010~
ST*310*35749~
B3*2*ABCD12309500**CC**20210407*490300****SCAC**PP~
B2A*00~
N9*CT*ABC1116123~
N9*BM*SCACABCD12309500~
N9*BN*SCACABCD12309500~
N9*IV*US1234567~
N9*PT*NET30~
V1*9999465*Vessel Name**0013*SCAC***L~
C3*USD~
N1*CN*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor~
N4*San Francisco*CA*94102*US~
N1*N1*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor~
N4*San Francisco*CA*94102*US~
N1*SH*Shipper Limited*25*7778881200~
N3*RM 202, 3TH FLOOR, NORTH BLOCK,2026 DING~
N4*Shanghai***CN~
N1*BT*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor San Francisco, CA - 94102 United States~
N4*San Francisco*CA*94102*US~
N1*RE*Mail check to:SCAC (USA) Inc 314 Union Ave Ste #122~
N4*Mahopac*NY*10401*US~
R4*R*UN*CNSHA*SHANGHAI*CN***SH~
DTM*140*20210303~
DTM*814*20210507~
R4*L*UN*VNCMT*CAI MEP*VN~
DTM*140*20210311~
R4*D*UN*USNYC*NEW YORK, NY*US***NY~
DTM*139*20210413~
R4*E*UN*USNYC*NEW YORK, NY*US***NY~
DTM*139*20210413~
LX*1~
N7*FDCU*123456*5994*G****67.79*X********K*4****4500~
QTY*39*810~
M7*SC1124440A~
L0*1***5994*G*67.79*X*810*CTN**K~
L5*1*CLEANING EQUIPMENT,VACUUM CLEANER~
LX*2~
N7*BBBB*574269*5994*G****67.79*X********K*3****4500~
QTY*39*810~
M7*SCACZA8888~
L0*1***5994*G*67.79*X*810*CTN**K~
L5*1*CLEANING EQUIPMENT,VACUUM CLEANER~
L3*11222*G***123300****111.58*X*1620*K~
L1*1*35*LS*1200****CDD***C*CARGO DECLARATION CHARGE*****1*NR~
C3*USD~
L1*2*11*PA*1200****PSS***C*CARRIER SECURITY SURCHARG*****2*NR~
C3*USD~
L1*3*22*PA*1200****EPS***C*ECA REG SURCHARGE*****2*NR~
C3*USD~
L1*4*333*PA*12000****BSC***C*ONE BUNKER SURCHARGE*****2*NR~
C3*USD~
L1*5*4444*PA*123400****COF***C*BASIC OCEAN FREIGHT*****2*NR~
C3*USD~
L1*6*55*PA*1200****TSD***C*TERMINAL SECURITY CHARGE *****2*NR~
C3*USD~
K1*Remit To:Where payment goes~
K1*Bank Details: Bank Info ~
SE*61*35749~
GE*1*35749~
IEA*1*001378983~

Sample 2

ISA*00*          *00*          *01*CARRIER        *ZZ*FLEXPORTEDI    *210408*0224*U*00401*000164772*1*P*>~
GS*IO*CARRIER*FLEXPORTEDI*20210408*0224*164772*X*004010~
ST*310*647720001~
B3*B*888823420**CC**20210407*10000**20210316*35*SCAC*20210126*PP*ZZZ~
B2A*00~
N9*BM*SCAC1111242350~
N9*BN*1111242350~
V1*9992615*Vessel Name**035W*SCAC***L*O~
C3*USD~
N1*BT*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor San Francisco, CA - 94102 United States~
N4*San Francisco*CA*94102*US~
N1*N1*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor~
N4*San Francisco*CA*94102*US~
N1*SH*Shipper Limited*25*7778881200~
N3*RM 202, 3TH FLOOR, NORTH BLOCK,2026 DING~
N4*Shanghai***CN~
N1*CN*Flexport International LLC*25*7729182000~
N3*760 Market St., 8th Floor~
N4*San Francisco*CA*94102*US~
N1*FW*Orient International Logistics (Holding) Company Limited*25*1234567890~
N3*4E. 40 Suzhou Road~
N4*Shanghai**200085*CN~
N1*RE*Mail check to:SCAC (USA) Inc 314 Union Ave Ste #122~
N4*Mahopac*NY*10401*US~
R4*R*UN*CNSHA*SHANGHAI*CN***SH~
DTM*140*20210126*1800~
DTM*814*20210507~
R4*L*UN*CNSHA*SHANGHAI*CN~
DTM*140*20210131*2351~
R4*D*UN*USCHS*CHARLESTON*US~
DTM*140*20210315*2332~
R4*E*UN*USCHS*CHARLESTON*US***SC~
DTM*140*20210316*2242~
R2*SCAC*O**********03~
LX*1~
N7*DFSU*124077*5355*G********SCAC*****K*2****45G1~
QTY*39*1241*CT~
M7*SCACZA8888****HS~
L0*1***5355*G*96.96*X*1241*CTN**K~
L5*1*LIGHTING FIXTURES/GLASS COVER /OUTDOOR LIGHT****N/M~
LX*2~
N7*BBBB*123066*1165.44*G********SCAC*****K*2****45G1~
QTY*39*2272*CT~
M7*SCACQB8123****HS~
L0*1***8565.44*G*12.03*X*2272*CTN**K~
L5*1*LIGHTING FIXTURES/GLASS COVER /OUTDOOR LIGHT~
LX*3~
N7*CCCC*123644*1237.4*G********SCAC*****K*1****45G1~
QTY*39*2122*CT~
M7*SCACQB9123****HS~
L0*1***7637.4*G*69.1*X*2122*CTN**K~
L5*1*LIGHTING FIXTURES/GLASS COVER /OUTDOOR LIGHT~
LX*4~
N7*DDDD*785869*1236.05*G********SCAC*****K*8****L2GP~
QTY*39*1234*CT~
M7*SCACQB8123****HS~
L0*1***4726.05*G*65.6*X*1234*CTN**K~
L5*1*LIGHTING FIXTURES/GLASS COVER /OUTDOOR LIGHT~
L3*26283.89*G***10000****276.69*X*6869*K~
L1*1*100*PA*10000****DET***E*DETENTION CHRG********USD~
C3*USD*1.000~
SE*62*647720001~
GE*1*164772~
IEA*1*000164772~