FedEx
/
Motor Carrier Load Tender
  • Specification
  • EDI Inspector
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Multiple Handling Units and Commodities Being Shipped
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B2
020
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
030
Set Purpose
Max use 1
Required
L11
080
Business Instructions and Reference Number
Max use 50
Optional
AT5
110
Bill of Lading Handling Requirements
Max use 6
Optional
NTE
130
Note/Special Instruction
Max use 10
Optional
0100 Loop
detail
Load
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
Usage notes

Use "FXFE" for FedEx Freight Priority and "FXNL" for FedEx Freight Economy unless a single SCAC solution can be supported.

Single SCAC solution references "FXFE" in the B2_02 with "PRTY" (Priority) or "ECON" (Economy) referenced in the header L11_01 with qualifier of "QY" in the L11_02.

FXFE
FedEx Freight Priority
FXNL
FedEx Freight Economy
B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Used for Bill of Lading Number.

B2-06
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

Cancellation and correction 204 files are not currently processed by FedEx Freight. These types should not be transmitted.

00
Original
B2A-02
346
Application Type
Optional
Identifier (ID)

Code identifying an application

BL
Bill of Lading
LT
Load Tender - Truckload (TL) Carrier Only

Used by a shipper to inform carrier that a particular load is available or becoming available for movement; also signifies an advance pick-up notification.

L11
080
Heading > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
LO
Load Planning Number
MB
Master Bill of Lading
OI
Original Invoice Number
PO
Purchase Order Number
Q1
Quote Number

Used to convey Spot Quote number provided by FedEx Freight Capacity Management Group (when applicable). Format of Spot Quote number: "F", followed by seven numeric, followed by "C", followed by "M", followed by two numeric (e.g. F9999999CM99).

QY
Service Performed Code

Number indicating the type of service performed to repair a product.

Used to denote service level indicator of "ECON" (for Economy) or "PRTY" (for Priority) if single SCAC (FXFE) solution is used (referenced in B2_02).

SI
Shipper's Identifying Number for Shipment (SID)
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

AT5
110
Heading > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
AT5-01
152
Special Handling Code
Optional
Identifier (ID)

Code specifying special transportation handling instructions

DNF
Do Not Freeze

Specifies that the temperature of a shipment must not go below the freezing point during transit.

EP
Expedite
FR
Fragile - Handle with Care
LF
Loaded to Full Visible Capacity
NC
Notify Consignee Before Delivery
OPR
Perishable
SLC
Shipper Load and Count
AT5-02
560
Special Services Code
Optional
Identifier (ID)

Code identifying the special service

C1
Shipper Load and Count
CD
COD Request
H1
Temperature Protection
ID
Inside Delivery
NC
Notify Consignee Before Delivery
RD
Residential Delivery
XX
Third Party Pallets

Pallets provided by the shipper, owned by a third party, and may be left at the consignee.

NTE
130
Heading > NTE

Note/Special Instruction

OptionalMax use 10

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Used to convey special pickup instructions.

0100 Loop
OptionalMax >1
N1
140
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
150
Heading > 0100 Loop > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
160
Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
170
Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
190
Heading > 0100 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

The following qualifiers are preferred for bill-to party contact information.

1D
Third-party Administrator (TPA) Contact
IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
Usage notes

The following qualifiers are preferred for bill-to party contact information.

EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop end
0200 Loop
OptionalMax >1
N7
200
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
N7-01
206
Equipment Initial
Optional
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

  • N701 is mandatory for rail transactions.
N7-02
207
Equipment Number
Required
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Usage notes

Required for Dock Drop Customers.

0200 Loop end
Heading end

Detail

0300 Load
RequiredMax >1
Variants (all may be used)
Unload
S5
010
Detail > Load > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

LD
Load
L11
020
Detail > Load > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Usage notes

For a Multiple Piece Shipment ("MPS" - more than one handling unit) each handling unit to be represented with a unique FedEx Freight PRO number.

The PRO numbers to be sent within the L11 of the S5 0300 (Loop) with the original PRO number listed first. The associated handling unit value and individual pieces (on the handling unit) to be noted within the AT8 of the 0320 (Loop) and additional freight description information within the L5 of the 0320 (Loop).

Please also see data samples.

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

CN
Carrier's Reference Number (PRO/Invoice)

Used for FedEx Freight PRO Number.

L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
030
Detail > Load > G62

Ship Not After

RequiredMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Usage notes

If used for a pick-up request, the G62 is considered a mandatory segment. Two G62 segments must be sent declaring the earliest and latest pick-up date and time.

Example
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

38
Ship Not Later Than Date
LP
Latest Pickup Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)

Code specifying the reported time

K
Latest Requested Pick Up Time
LP
Latest Pickup Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

LT
Local Time
G62
030
Detail > Load > G62

Ship Not Before

OptionalMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Usage notes

If used for a pick-up request, the G62 is considered a mandatory segment. Two G62 segments must be sent declaring the earliest and latest pick-up date and time.

Example
Variants (all may be used)
G62Ship Not After
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

37
Ship Not Before Date
EP
Earliest Pickup Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)

Code specifying the reported time

EP
Earliest Pickup Time
I
Earliest Requested Pick Up Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

LT
Local Time
0310 Ship From
RequiredMax >1
Variants (all may be used)
Shipper
N1
070
Detail > Load > Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
080
Detail > Load > Ship From > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > Load > Ship From > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > Load > Ship From > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > Load > Ship From > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

IC
Information Contact
SH
Shipper Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Ship From end
0310 Shipper
OptionalMax >1
Variants (all may be used)
Ship From
N1
070
Detail > Load > Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
080
Detail > Load > Shipper > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > Load > Shipper > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > Load > Shipper > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > Load > Shipper > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

IC
Information Contact
SH
Shipper Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Shipper end
0300 Load end
0300 Unload
RequiredMax >1
Variants (all may be used)
Load
S5
010
Detail > Unload > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

UL
Unload
L11
020
Detail > Unload > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Usage notes

For a Multiple Piece Shipment ("MPS" - more than one handling unit) each handling unit to be represented with a unique FedEx Freight PRO number.

The PRO numbers to be sent within the L11 of the S5 0300 (Loop) with the original PRO number listed first. The associated handling unit value and individual pieces (on the handling unit) to be noted within the AT8 of the 0320 (Loop) and additional freight description information within the L5 of the 0320 (Loop).

Please also see data samples.

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

CN
Carrier's Reference Number (PRO/Invoice)

Used for FedEx Freight PRO Number.

L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0310 Consignee
OptionalMax >1
N1
070
Detail > Unload > Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
080
Detail > Unload > Consignee > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Detail > Unload > Consignee > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > Unload > Consignee > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > Unload > Consignee > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

IC
Information Contact
SH
Shipper Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
Usage notes

The following qualifiers are preferred for shipper and consignee contact information.

EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0310 Consignee end
0320 Loop
OptionalMax >1
L5
130
Detail > Unload > 0320 Loop > L5

Description, Marks and Numbers

RequiredMax use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Example
If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
If Marks and Numbers Qualifier (L5-07) is present, then Marks and Numbers (L5-06) is required
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Required
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
L5-03
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

Usage notes

This is the National Motor Freight Classification (NMFC) code.

L5-04
23
Commodity Code Qualifier
Optional
Identifier (ID)

Code identifying the commodity coding system used for Commodity Code

N
National Motor Freight Classification (NMFC)
L5-05
103
Packaging Code
Required
String (AN)

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

Usage notes

This supports the packaging form code for the number of actual handling units represented in the AT8_05.

Part 1/2
BAG
Bag
BBL
Barrel
BDL
Bundle
BLK
Bulk
BOX
Box
CAN
Can
CAS
Case
CRT
Crate
CTN
Carton
CYL
Cylinder
DBK
Dry Bulk
DRM
Drum
KEG
Keg
LBK
Liquid Bulk
PAL
Pail
PCS
Pieces
PLT
Pallet
SKD
Skid
SPL
Spool
TBN
Tote Bin
TNK
Tank
UNT
Unit
Part 2/2
01
Aluminum
04
As Specified by the DOT
07
Burlap
10
Chemically Hardened Fibre
13
Cloth
16
Cloth Top
19
Cloth or Fabric
22
Compressed
25
Corrugated or Solid
28
Double-wall Paper
31
Fibre
34
Fibre (Paperboard)
37
Fiberboard
40
Fiberboard Metal
43
Glass
46
In Inner Containers
48
Wire/Cord

Something that binds, ties, or encircles the package/container to secure and maintain unit integrity.

49
Insulated
50
Steel - Vinyl Coated

Steel that has been covered with a plastic material.

51
Wire Mesh
52
Iron or Steel
53
Jumbo
54
Special Jumbo
55
Lead
58
Metal
59
Metal Cans
61
Moisture Resistant
64
Molded Plastic
67
Multiple-wall Paper (2 or more walls)
70
Multiple-wall Paper (3 or more walls)
71
Not Otherwise Specified
72
Paper - VCI

Water-resistant paper that is treated by the addition of materials to provide resistance to damage or deterioration by water in liquid form.

73
Other than Glass
74
Other than Metal or Plastic Tubes, or Glass
75
Plastic - Vacuum Formed

Packaging material that is formed by heating plastic sheet and drawing it against the mold surface by evacuating the air between the sheet and the mold.

76
Paper
77
Plastic - Structural Foam

A method of manufacturing containers and shipping devices by mixing plastic resins with a foaming agent, heating it and injecting the mix into a two-piece machined aluminum mold.

78
Plastic - Injection Molded

Packaging material that is formed by melting the material and then forcing it under pressure into a cavity of a closed mold.

79
Plastic
80
Polyethylene Lined
81
Plastic - Virgin

Plastic in the form of pellets, granules, powder, floc, or liquid that has not been subjected to use or processing other than for its initial manufacture.

82
Pulpboard
83
Plastic - Regrind

A plastic prepared from discarded articles that have been reprocessed, often changing some of its original properties.

84
Polystyrene

A polymer prepared by the polymerization of styrene as the sole monomer.

85
Rubber
86
Foam

In packaging, a cushioning material used to reduce shock and vibration or abrasion.

88
Rubber and Fabric
89
Special
90
Standard
91
Stainless Steel
92
Tubes, Metal or Plastic
94
Wood
95
Single Wall Corrugated Board

The structure formed by one corrugated inner member between two flat facings; also known as double face.

96
Double Wall Corrugated Board

The structure formed by three flat facings and two intermediate corrugated members.

97
Triple Wall Corrugated Board

The structure formed by four flat facings and three intermediate corrugated members.

L5-06
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

Usage notes

Used for Freight Class Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

Freight Class can be substituted for Commodity Code (NMFC). Commodity Code is preferred (L5_03).

L5-07
88
Marks and Numbers Qualifier
Optional
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

ZZ
Mutually Defined
AT8
135
Detail > Unload > 0320 Loop > AT8

Shipment Weight, Packaging and Quantity Data

RequiredMax use 1

To specify shipment details in terms of weight, and quantity of handling units

Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
AT8-01
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

AT8-02
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT8-04
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Usage notes

The number of individual pieces being shipped on the handling unit for the line item detail being described.

AT8-05
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Usage notes

The number of handling units the carrier will process for the line item detail being described.

0325 Loop
OptionalMax >1
G61
140
Detail > Unload > 0320 Loop > 0325 Loop > G61

Contact

RequiredMax use 1

To identify a person or office to whom communications should be directed

  • The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

HM
Hazardous Material Contact
IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

G61-05
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

LH6
142
Detail > Unload > 0320 Loop > 0325 Loop > LH6

Hazardous Certification

OptionalMax use 6

To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

Example
If either Hazardous Certification Code (LH6-02) or Hazardous Certification Declaration (LH6-03) is present, then the other is required
Optional
String (AN)
Min 1Max 60

Free-form name

LH6-02
272
Hazardous Certification Code
Optional
Identifier (ID)
Min 1Max 1

Code indicating the form of the hazardous certification

LH6-03
273
Hazardous Certification Declaration
Optional
String (AN)
Min 1Max 25

Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations

0330 Loop
OptionalMax >1
LH1
143
Detail > Unload > 0320 Loop > 0325 Loop > 0330 Loop > LH1

Hazardous Identification Information

RequiredMax use 1

To specify the hazardous commodity identification reference number and quantity

Example
LH1-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
LH1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

LH2
144
Detail > Unload > 0320 Loop > 0325 Loop > 0330 Loop > LH2

Hazardous Classification Information

OptionalMax use 4

To specify the hazardous notation and endorsement information

Example
LH2-01
215
Hazardous Classification
Optional
Identifier (ID)
Min 1Max 30

The hazardous classification corresponding to the shipping name of the hazardous commodity

LH3
145
Detail > Unload > 0320 Loop > 0325 Loop > 0330 Loop > LH3

Hazardous Material Shipping Name

OptionalMax use 10

To specify the hazardous material shipping name and additional descriptive requirements

Example
If either Hazardous Material Shipping Name (LH3-01) or Hazardous Material Shipping Name Qualifier (LH3-02) is present, then the other is required
LH3-01
224
Hazardous Material Shipping Name
Optional
String (AN)
Min 1Max 25

The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49

LH3-02
984
Hazardous Material Shipping Name Qualifier
Optional
Identifier (ID)
Min 1Max 1

Qualifier indicating the source (regulatory) of the proper shipping name

LFH
146
Detail > Unload > 0320 Loop > 0325 Loop > 0330 Loop > LFH

Freeform Hazardous Material Information

OptionalMax use 20

To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

Example
LFH-01
808
Hazardous Material Shipment Information Qualifier
Required
Identifier (ID)
Min 3Max 3

Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements

LFH-02
809
Hazardous Material Shipment Information
Required
String (AN)
Min 1Max 25

Specific information required by law for hazardous material shipments

0330 Loop end
0325 Loop end
0320 Loop end
0300 Unload end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
If Weight Unit Code (L3-12) is present, then Weight (L3-01) is required
L3-01
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code defining the type of weight

L3-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

L3-10
184
Volume Unit Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the volume unit

L3-11
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

Usage notes

This is the total number of handling units.

L3-12
188
Weight Unit Code
Optional
Identifier (ID)
Min 1Max 1

Code specifying the weight unit

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Multiple Handling Units and Commodities Being Shipped

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0236*U*00401*000000001*0*T*>
GS*SM*SENDERGS*RECEIVERGS*20231030*023642*000000001*X*004010
ST*204*00001
B2**FXFE**45678901**TP
B2A*00*LT
L11*PRTY*QY
L11*11111111*BM
L11*22222222*PO
NTE**SPECIAL INSTRUCTIONS FOR PICKUP
N1*BT*BILL-TO NAME
N3*ADDRESS INFORMATION
N4*CITY*ST*12345*USA
G61*IC*BILL TO CONTACT NAME*TE*800-123-4567
S5*1*LD
G62*37*20180115*EP*1200
G62*38*20180115*LP*1600
N1*SF*SHIPPER NAME
N3*SHIPPER ADDR. INFO
N4*CITY*ST*12345*USA
G61*SH*SHIPPER CONTACT NAME*TE*123-456-7890
S5*2*UL
N1*CN*CONSIGNEE NAME
N3*CONSIGNEE ADDR. INFO
N4*CITY*ST*72601*USA
G61*IC*CONSIGNEE CONTACT NAME*TE*987-654-3210
S5*3*UL
L11*123456789*CN
L5**DESCRIPTION OF FREIGHT 1*999999-99*N*PLT*99*ZZ
AT8*L*L*55*35*1
S5*4*UL
L11*987654321*CN
L5**DESCRIPTION OF FREIGHT 2*888888-88*N*DRM*88*ZZ
AT8*L*L*100*1*1
S5*5*UL
L11*012345678*CN
L5**DESCRIPTION OF FREIGHT 3*777777-77*N*PLT*77*ZZ
AT8*L*L*75*55*1
L3*230*N*********3*L
SE*37*00001
GE*1*000000001
IEA*1*000000001

Single Handling Unit and Commodity Being Shipped

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0237*U*00401*000000001*0*T*>
GS*SM*SENDERGS*RECEIVERGS*20231030*023756*000000001*X*004010
ST*204*0001
B2**FXFE**45678901**TP
B2A*00*LT
L11*PRTY*QY
L11*11111111*BM
L11*22222222*PO
NTE**SPECIAL INSTRUCTIONS FOR PICKUP
N1*BT*BILL-TO NAME
N3*ADDRESS INFORMATION
N4*CITY*ST*12345*USA
G61*IC*BILL TO CONTACT NAME*TE*800-123-4567
S5*1*LD
G62*37*20180115*EP*1200
G62*38*20180115*LP*1600
N1*SF*SHIPPER NAME
N3*SHIPPER ADDR. INFO
N4*CITY*ST*12345*USA
G61*SH*SHIPPER CONTACT NAME*TE*123-456-7890
S5*2*UL
N1*CN*CONSIGNEE NAME
N3*CONSIGNEE ADDR. INFO
N4*CITY*ST*72601*USA
G61*IC*CONSIGNEE CONTACT NAME*TE*800-756-4321
S5*3*UL
L11*123456789*CN
L5**DESCRIPTION OF FREIGHT*999999-99*N*PLT*99*ZZ
AT8*L*L*75*55*1
L3*75*N*********1*L
SE*29*0001
GE*1*000000001
IEA*1*000000001

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