Stedi maintains this guide based on public documentation from Fastenal. Contact Fastenal for official EDI specifications. To report any errors in this guide, please contact us.

X12 846 V4010 Inventory Inquiry/Advice

X12 Release 4010

—

Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

IB: Inventory Inquiry/Advice (846)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

846: Inventory Inquiry/Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BIA

020

Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

—

Example

BIA-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BIA-02

755

Report Type Code

Required

Identifier (ID)

—

MB: Manufacturer/Distributor Inventory Report

BIA-03

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

BIA-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

BIA-05

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

REF

060

Heading > REF

Reference Identification

RequiredMax use 1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

VR: Vendor ID Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

PER

070

Heading > PER

Administrative Communications Contact

OptionalMax use 1

—

Usage notes

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

N1 Loop Ship From

RequiredMax 1

Usage notes

—

Variants (all may be used)

N1 Loop Vendor

080

Heading > N1 Loop Ship From > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From
—

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

Usage notes

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

100

Heading > N1 Loop Ship From > N3

Address Information

OptionalMax use 1

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

110

Heading > N1 Loop Ship From > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Ship From end

N1 Loop Vendor

OptionalMax 1

Usage notes

—

Variants (all may be used)

N1 Loop Ship From

080

Heading > N1 Loop Vendor > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

VN: Vendor

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

Usage notes

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

100

Heading > N1 Loop Vendor > N3

Address Information

OptionalMax use 1

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

110

Heading > N1 Loop Vendor > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Vendor end

Heading end

Detail

LIN Loop

RequiredMax 10000

LIN

010

Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

—

Usage notes

—

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)
VP: Vendor's (Seller's) Part Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

LIN-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
UP: U.P.C. Consumer Package Code (1-5-5-1)
VP: Vendor's (Seller's) Part Number

LIN-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

LIN-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
UP: U.P.C. Consumer Package Code (1-5-5-1)
VP: Vendor's (Seller's) Part Number

LIN-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

QTY Loop

RequiredMax 99

Usage notes

—

QTY

320

Detail > LIN Loop > QTY Loop > QTY

Quantity

RequiredMax use 1

—

Example

QTY-01

673

Quantity Qualifier

Required

Identifier (ID)

—

33: Quantity Available for Sale (stock quantity)

QTY-02

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

QTY-03

C001

Composite Unit of Measure

RequiredMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

Usage notes

—

C001-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

DTM

355

Detail > LIN Loop > QTY Loop > DTM

Date/Time Reference

OptionalMax use 1

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

018: Available

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

QTY Loop end

LIN Loop end

Detail end

Summary

CTT

010

Summary > CTT

Transaction Totals

OptionalMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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