Fastenal
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Optional
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 12
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Date/Time Reference
Max use 10
Required
MEA
170
Measurements
Max use 40
Optional
summary
TDS
010
Total Monetary Value Summary
Max use 1
Required
TXI
020
Tax Information
Max use 10
Optional
CAD
030
Carrier Detail
Max use 1
Optional
SAC Loop
CTT
070
Transaction Totals
Max use 1
Required
SE
080
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Usage notes

Each Document sent to us must have a unique invoice number / date combination.

Freight-only invoices must be mailed to:

Fastenal Company
Attn: A/P
P.O. Box 529
Winona, MN 55987

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
Usage notes

Invoice Date

BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG03 is the date assigned by the purchaser to purchase order.
Usage notes

PO Date

BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Must match exactly what was sent on the PO

BIG-05
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BIG-07
640
Transaction Type Code
Required
Identifier (ID)

Code specifying the type of transaction

  • BIG07 is used only to further define the type of invoice when needed.
CR
Credit Memo
DR
Debit Memo
BIG-08
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
NTE
030
Heading > NTE

Note/Special Instruction

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

INV
Invoice Instruction
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

If no CUR Segment is sent then a Currency Code of USD is assumed.

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
SE
Selling Party
ZZ
Mutually Defined
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

REF
050
Heading > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2I
Tracking Number
BM
Bill of Lading Number
JB
Job (Project) Number
O8
Original Filing

Original Invoice Number

OQ
Order Number

Internal Order #

PK
Packing List Number
VR
Vendor ID Number
ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Note 1 : When REF01 = VR, return Fastenal's 10-digit Vendor ID that was
supplied on the PO. This information will greatly speed processing of your payment.

User Note 2: When BIG07 = DR (Debit Memo) and REF01 = ZZ (Mutually
Defined), include Contract Number from the PO User

Note 3: When BIG07 = CR (Credit Memo) then the following information should be included:

REF01 = O8 REF02 Original Invoice Number
REF01 = OQ REF02 Internal Order
Number / RGA#/RMA#

Including these pieces of information will greatly speed processing of the
transaction.

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

When REF01 = VR, Vendor Name or Description.

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

Only one instance of each code is allowed.

AP
Accounts Payable Department
AR
Accounts Receivable Department
IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop
RequiredMax 200
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Note:
Your Vendor Location Number will be supplied to you by Fastenal.
If you have more than one remittance address then a cross-reference table of addresses and location numbers
will be sent to you.
Code BT is Mandatory
Code RE is Mandatory
Code ST is Mandatory
User Note 2:
The BT iteration should look exactly as follows:
N1BTFastenal Company}
N2Attn: A/P}
N3
P.O. Box 529} -P.O. Box for Canada is "P.O. Box 30"
N4WinonaMN~55987}

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party (Fastenal Corporate)
BY
Buying Party (Purchaser)
RE
Party to receive commercial invoice remittance
SF
Ship From
ST
Ship To (Fastenal Branch or Hub)

Ship-To is required

Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Note 1: If N101 = RE Then N104 will contain the Vendor Location Number (provided by Fastenal A/P) and the N104is Mandatory. ex. ###-###

Note 2: If Fastenal supplied a Bill-To Location Code in the PO (header level N101 = BT, N104 is the Bill-To Location Code)
That value should be returned here, with N101 = BT and N103 = 92.

N2
080
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Usage notes

If N101 = BT Then N201 is Recommended
If N101 = RE Then N201 is Recommended
If N101 = ST Then N201 is Recommended

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
090
Heading > N1 Loop > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Usage notes

If N101 = BT Then N301 is Mandatory
If N101 = RE Then N301 is Mandatory
If N101 = ST Then N301 is Mandatory

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

If N101 = BT Then N401-N403 are Mandatory
If N101 = RE Then N401-N403 are Mandatory
If N101 = ST Then N401-N403 are Mandatory

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

If no N404 is sent then a Country Code of USA is assumed.

REF
110
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

11
Account Number
12
Billing Account
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER
120
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
SR
Sales Representative or Department
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

If N101 = BY or ST Then PER02 will contain the Name of the Sales Representative

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

If N101 = RE Then PER04 will contain the contact information of the association that payment is remitted to.

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
FX
Facsimile
TE
Telephone
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
05
Discount Not Applicable
08
Basic Discount Offered
14
Previously agreed upon
22
Cash Discount Terms Apply
23
Payment Due Upon Receipt of Invoice
NC
No Charge
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
140
Heading > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Usage notes

DTM01 with a value of 011 is Mandatory

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
074
Requested for Delivery (Prior to and Including)
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

MEA
170
Heading > MEA

Measurements

OptionalMax use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Example
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

G
Gross Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15

The value of the measurement

MEA-04
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

26
Actual Tons
GR
Gram
KG
Kilogram
LB
Pound
ME
Milligram
Heading end

Detail

IT1 Loop
RequiredMax 200000
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
Usage notes

Line Item Number as it appears on the Purchase Order

IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

Usage notes

The quantity should be passed as a negative value if the BIG07 is equal to
"CR".

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Should match what was sent on the PO.

IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Note 1: Unit price may have 5 decimal places. Unit Price should match PO Unit Price.
Note 2: Unit Price should not be truncated or rounded prior to multiplying by Quantity to calculate Extended Amount for the Line/Item.

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the type of unit price for an item

IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
VP
Vendor's (Seller's) Part Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Note: Vendor Part Number.

IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
IT1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Fastenal Part Number, must match what was sent on the PO.

QTY
015
Detail > IT1 Loop > QTY

Quantity

OptionalMax use 5

To specify quantity information

  • The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

38
Original Quantity

Quantity Ordered, recommend that you include.

39
Shipped Quantity

Shipped Qty is Required.

BQ
Backorder Quantity
QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

CTP
050
Detail > IT1 Loop > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Usage notes

This segment is used as a check when the UOP (IT105) is passed in the IT1 segment.
This segment is mandatory regardless of the UOP being used.

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

Usage notes

Note 1: IT102 x IT104 = CTP03, rounded to two decimal precision
Note 2: IT04 must not be rounded or truncated prior to use in this
calculation

NET
Net Item Price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
PID Loop
RequiredMax 1000
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)

Code identifying the general class of a product or process characteristic

08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Note: Item description is mandatory for
Fastenal A/P. They use this field to
match when part numbers do not match.

PID Loop end
REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2I
Tracking Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Usage notes

Note: Total Invoice Amount If TDS01 does not equal the sum of the
extended price of all lines (including charges, less allowances), the invoice will be rejected as "Out of Balance". The amount should be passed as a
negative value if the BIG07 is equal to "CR"

TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS02 indicates the amount upon which the terms discount amount is calculated.
  • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Usage notes

Note: Amount Discount Is Applied To

TDS-03
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Usage notes

Total Amount Due
(Total Invoice Amount - Cash Discount)

TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS04 indicates the total amount of terms discount.
Usage notes

Note: Discount Amount

TXI
020
Summary > TXI

Tax Information

OptionalMax use 10

To specify tax information

Example
TXI-01
963
Tax Type Code
Required
Identifier (ID)

Code specifying the type of tax

CS
City Sales Tax
CT
County Tax
GS
Goods and Services Tax
LS
State and Local Sales Tax
OH
Other Taxes
PG
State or Provincial Tax on Goods
TXI-02
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • TXI02 is the monetary amount of the tax.
TXI-06
441
Tax Exempt Code
Optional
Identifier (ID)

Code identifying exemption status from sales and use tax

Usage notes

Note: If TXI06 = 1 Then TXI09 will contain the Tax Exemption Number and is Mandatory.

1
Yes (Tax Exempt)
2
No (Not Tax Exempt)
C
Not Taxable
TXI-09
325
Tax Identification Number
Optional
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Example
CAD-01
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

6
Military Official Mail
A
Air
AE
Air Express
AF
Air Freight
B
Barge
D
Parcel Post
H
Customer Pickup
M
Motor (Common Carrier)
P
Private Carrier
R
Rail
SR
Supplier Truck
T
Best Way (Shippers Option)
VE
Vessel, Ocean
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Note: Tracking/Routing Number.

SAC Loop
OptionalMax 25
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
P
Promotion
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

D240
Freight
F050
Other (See related description)
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

05
Charge to be Paid by Vendor
06
Charge to be Paid by Customer
PP
Prepaid
SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

: If SAC02 = F050 (Other), the description will contain the name of the Special Charge and the description is Mandatory.

See Appendix A for a list of Special
Charges

The value of this field must exactly match one of the values in Appendix A (case insensitive).
Please advise if there are special charges typically sent from your company that do not exist in Appendix A.

SAC Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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