X12 850 Purchase Order

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Identification

Administrative Communications Contact

Carrier Details (Routing Sequence/Transit Time)

Reference Identification

Additional Name Information

Product/Item Description

Reference Identification

Service, Promotion, Allowance, or Charge Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Usage notes

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
EO: Emergency Order
NE: New Order
RO: Rush Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

Date

Required

Date (DT)

CCYYMMDD format

—

BEG-06

367

Contract Number

Optional

String (AN)

Min 1Max 30

—

BEG-07

587

Acknowledgment Type

Optional

Identifier (ID)

Min 2Max 2

—

BEG-08

1019

Invoice Type Code

Optional

Identifier (ID)

Min 3Max 3

—

BEG-09

1166

Contract Type Code

Optional

Identifier (ID)

Min 2Max 2

—

BEG-10

1232

Purchase Category

Optional

Identifier (ID)

Min 2Max 2

—

BEG-11

786

Security Level Code

Optional

Identifier (ID)

Min 2Max 2

—

BEG-12

640

Transaction Type Code

Optional

Identifier (ID)

Min 2Max 2

—

REF

050

Heading > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

CO: Customer Order Number
DG: Drawing Number
PD: Promotion/Deal Number
PR: Price Quote Number
VR: Vendor ID Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

PER

060

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

Min 2Max 2

—

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

DTMShip No Later DTMShip Not Before

150

Heading > DTM

Delivery Requested

OptionalMax use 10

—

Example

Variants (all may be used)

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested

Date

Optional

Date (DT)

CCYYMMDD format

—

DTMDelivery Requested DTMShip Not Before

150

Heading > DTM

Ship No Later

OptionalMax use 10

—

Example

Variants (all may be used)

Date/Time Qualifier

Required

Identifier (ID)

—

038: Ship No Later

Date

Optional

Date (DT)

CCYYMMDD format

—

DTMDelivery Requested DTMShip No Later

150

Heading > DTM

Ship Not Before

OptionalMax use 10

—

Example

Variants (all may be used)

Date/Time Qualifier

Required

Identifier (ID)

—

037: Ship Not Before

Date

Optional

Date (DT)

CCYYMMDD format

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

MAN

270

Heading > MAN

Marks and Numbers

OptionalMax use 10

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Min 1Max 2

—

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

N9 Loop

OptionalMax >1

295

Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

MSG

300

Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

—

Example

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

—

N9 Loop end

N1 Loop

OptionalMax >1

310

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BS: Bill and Ship To
BT: Bill-to-Party
BY: Buying Party (Purchaser)
EN: End User
SE: Selling Party
ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

320

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

330

Heading > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

340

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

PO1-02

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

HP: Price per Hundred
NC: No Charge
PE: Price per Each
PF: Price Per Foot
PP: Price per Pound

PO1-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number
UI: U.P.C. Consumer Package Code (1-5-5)
UP: U.P.C. Consumer Package Code (1-5-5-1)
VC: Vendor's (Seller's) Catalog Number
VP: Vendor's (Seller's) Part Number

PO1-07

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-14

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PID Loop

OptionalMax >1

PID

050

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

Min 1Max 1

—

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID Loop end

REF

100

Detail > PO1 Loop > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

PR: Price Quote Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

SAC Loop

OptionalMax >1

SAC

130

Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

Min 1Max 1

—

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

Min 4Max 4

—

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

Min 1Max 10

—

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC Loop end

210

Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

106: Required By

Date

Optional

Date (DT)

CCYYMMDD format

—

MAN

280

Detail > PO1 Loop > MAN

Marks and Numbers

OptionalMax use 10

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

Min 1Max 2

—

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

SCH Loop

OptionalMax >1

SCH

295

Detail > PO1 Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

—

Example

If Entity Identifier Code (SCH-03) is present, then Name (SCH-04) is required

SCH-01

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

SCH-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

SCH-03

Entity Identifier Code

Optional

Identifier (ID)

Min 2Max 3

—

SCH-04

Name

Optional

String (AN)

Min 1Max 60

—

SCH-05

Date/Time Qualifier

Required

Identifier (ID)

Min 3Max 3

—

SCH-06