X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
BEG05 is the date assigned by the purchaser to purchase order.
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- DS
- Dropship
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Tax Reference
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
- TAX01 is required if tax exemption is being claimed.
A Bill-to address (N1 - N4 segments) are only provided for Supplier Dropship Purchase orders; when the Bill-to address is different than the Ship-to address. If they are the same, only Ship-to address is provided.
Name
To identify a party by type of organization, name, and code
Either element N102 or (N103 and N104) must contain an entry.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
If previous qualifier = "91"
Supplier's code provided.
If previous qualifier = "92"
Distributor's code provided.
Additional Name Information
To specify additional names or those longer than 35 characters in length
This segment is only provided when the order is a supplier dropship order.
Address Information
To specify the location of the named party
This segment is only provided when the order is a supplier dropship order.
Geographic Location
To specify the geographic place of the named party
This segment is only provided when the order is a supplier dropship.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
This segment provided when Price Quote number or Customer Order number applies for/to the order.
Code qualifying the Reference Identification
- PR
- Price Quote Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Segment only sent if Contact info is available for this address type.
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- PC
- Prepaid but Charged to Customer
Code identifying the source of the transportation terms
Code identifying the trade terms which apply to the shipment transportation responsibility
- FOB
- Free on Board
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- O
- Origin Carrier (Air, Motor, or Ocean)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
Carrier Code
Name
To identify a party by type of organization, name, and code
Either element N102 or (N103 and N104) must contain an entry.
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Segment only sent if Contact info is available for this address type.
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Name
To identify a party by type of organization, name, and code
Either element N102 or (N103 and N104) must contain an entry.
Code identifying an organizational entity, a physical location, property or an individual
- EN
- End User
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- O
- Origin Carrier (Air, Motor, or Ocean)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
Carrier Code
Name
To identify a party by type of organization, name, and code
Either element N102 or (N103 and N104) must contain an entry.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
If previous qualifier = "91"
Supplier's code provided.
If previous qualifier = "92"
Distributor's code provided.
Additional Name Information
To specify additional names or those longer than 35 characters in length
This segment is only provided when the order is a supplier dropship order.
Address Information
To specify the location of the named party
This segment is only provided when the order is a supplier dropship order.
Geographic Location
To specify the geographic place of the named party
This segment is only provided when the order is a supplier dropship.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
This segment provided when Price Quote number or Customer Order number applies for/to the order.
Code qualifying the Reference Identification
- PR
- Price Quote Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Segment only sent if Contact info is available for this address type.
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- PC
- Prepaid but Charged to Customer
Code identifying the source of the transportation terms
Code identifying the trade terms which apply to the shipment transportation responsibility
- FOB
- Free on Board
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- O
- Origin Carrier (Air, Motor, or Ocean)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
Carrier Code
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Line Item number for Purchase order.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Price per unit of product, service, commodity, etc.
Unit Price with a maximum of five decimal places.
Code identifying the type of unit price for an item
- HP
- Price per Hundred
- PE
- Price per Each
- TP
- Price per Thousand
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Supplier's part number callout. If Supplier and buyer use the same part number callout, only the VP (supplier's part number) is provided.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
Reference Identification
To specify identifying information
The detail level REF segment is provided to convey line item specific reference information when applicable.
Code qualifying the Reference Identification
- CO
- Customer Order Number
- DQ
- Delivery Quote Number
- GC
- Government Contract Number
- GP
- Government Priority Number
- PR
- Price Quote Number
- ZZ
- Mutually Defined
Line Item Schedule
To specify the data for scheduling a specific line-item
- The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
Required
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Code specifying type of date or time, or both date and time
- SCH05 specifies the interpretation to be used for SCH06 and SCH07.
- 002
- Delivery Requested
- 010
- Requested Ship
- 037
- Ship Not Before
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Required
Total number of line items in the transaction set
Total of PO1 segments.
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Sum of quantities in field PO102.
Monetary Amount
To indicate the total monetary amount
- If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS~PO~SENDERGS~RECEIVERGS~20231102~032706~000000001~X~004010
ST~850~48910001
BEG~00~DS~P7962206580~~20060717
N1~ST~ABC COMPANY
N2~PO #2640
N3~304 MAPLE ST
N4~ANYTOWN~AZ~867530901~US
N1~BY~AVNET
N1~EN~ABC COMPANY
N2~ACCOUNTS PAYABLE
N3~304 MAPLE ST
N4~ANYTOWN~AZ~867530901~US
PER~IC~CASS~TE~5554111212
PER~IC~CASS~EM~N/A
TD5~O~92~UPG
PO1~1~2~EA~14.25~PE~VP~636121
SCH~2~EA~~~010~20060717
CTT~1~2
AMT~TT~28.5
SE~19~48910001
GE~1~000000001
IEA~1~000000001
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