ECIA

X12 865 Purchase Order Change Acknowledgment/Request - Seller Initiated

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• CA: Purchase Order Change Acknowledgment/Request - Seller Initiated (865)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 865: Purchase Order Change Acknowledgment/Request - Seller Initiated

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BCA

BCA Beginning Segment for Purchase Order Change Acknowledgment

Required · Max use 1

BCA-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 01: Cancellation
• 04: Change
• 19: Seller initiated change

BCA-02 · 587 · Acknowledgment Type · Required · Identifier (ID)

• AC: Acknowledge - With Detail and Change
• AD: Acknowledge - With Detail, No Change
• AE: Acknowledge - With Exception Detail Only
• AH: Acknowledge - Hold Status
• AK: Acknowledge - No Detail or Change
• AT: Accepted
• RD: Reject with Detail
• RF: Reject with Exception Detail Only
• RJ: Rejected - No Detail
• ZZ: Mutually Defined

BCA-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BCA-05 · 327 · Change Order Sequence Number · Optional · String (AN) · Min 1 Max 8

BCA-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BCA-09 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

BCA-10 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Detail

POC Loop Optional Max >1

010 Detail > POC Loop > POC

POC Line Item Change

Required · Max use 1

If Basis of Unit Price Code (POC-07) is present, then Unit Price (POC-06) is required

If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required

If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required

POC-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

POC-02 · 670 · Change or Response Type Code · Required · Identifier (ID)

• AI: Add Additional Item(s)
• DI: Delete Item(s)
• MU: (Multiple) For Unit Price Quantity Reschedule Change
• NC: Concurrent Item (No Change)
• PC: Price Change
• PQ: Unit Price/Quantity Change
• PR: Unit Price/Reschedule Change
• QD: Quantity Decrease
• QI: Quantity Increase
• RC: Reject Item Change
• RS: Reschedule

POC-03 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

POC-04 · 671 · Quantity Left to Receive · Optional · Decimal number (R) · Min 1 Max 9

POC-05 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• CM: Centimeter
• EA: Each
• FT: Foot
• IN: Inch
• MR: Meter

POC-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

POC-07 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

• HP: Price per Hundred
• PE: Price per Each
• TP: Price per Thousand

POC-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• BP: Buyer's Part Number

POC-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

POC-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• VP: Vendor's (Seller's) Part Number

POC-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

ACK Loop Optional Max >1

270 Detail > POC Loop > ACK Loop > ACK

ACK Line Item Acknowledgment

Required · Max use 1

If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required

If Date/Time Qualifier (ACK-04) is present, then Date (ACK-05) is required

ACK-01 · 668 · Line Item Status Code · Required · Identifier (ID)

• AC: Item Accepted and Shipped
• AR: Item Accepted and Released for Shipment
• BP: Item Accepted - Partial Shipment, Balance Backordered
• DR: Item Accepted - Date Rescheduled
• IA: Item Accepted
• IB: Item Backordered
• IC: Item Accepted - Changes Made
• ID: Item Deleted
• IH: Item on Hold
• IP: Item Accepted - Price Changed
• IQ: Item Accepted - Quantity Changed
• IR: Item Rejected
• IS: Item Accepted - Substitution Made
• R2: Item Rejected, Invalid Item Product Number
• R7: Item Rejected, Reorder Item as a Drop Shipment
• SP: Item Accepted - Schedule Date Pending

ACK-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

ACK-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• CM: Centimeter
• EA: Each
• FT: Foot
• IN: Inch
• MR: Meter

ACK-04 · 374 · Date/Time Qualifier · Optional · Identifier (ID)

• 017: Estimated Delivery
• 067: Current Schedule Delivery
• 068: Current Schedule Ship

ACK-05 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

280 Detail > POC Loop > ACK Loop > DTM

DTM Date/Time Reference

Optional · Max use 1

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested
• 071: Requested for Delivery (After and Including)

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Summary

CTT Loop Optional Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Sample

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231102*0329*U*00401*000000001*0*T*>
GS*CA*SENDERGS*RECEIVERGS*20231102*032949*000000001*X*004010
ST*865*0001
BCA*00*AD*H0501234567**00000001*20061027***12345*20061030
POC*4*RS*5000*5000*EA*.123*PE*BP*126ABC-D1109Z*VP*126ABC-D1109Z
ACK*IA*5000*EA*067*20061030
DTM*002*20061030
CTT*1*5000
SE*7*0001
GE*1*000000001
IEA*1*000000001