X12 856 Retail Ship Notice (Pick and Pack)

Beginning Segment for Ship Notice

Functional Group Header

Transaction Set Header

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Required

Identifier (ID)

—

Usage notes

—

0001: Shipment, Order, Packaging, Item

Heading end

Detail

HL Loop

OptionalMax 20000

010

Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

TD1

110

Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

—

Example

TD1-01

103

Packaging Code

Required

String (AN)

—

Part 1/2

CTN: Carton

Part 2/2

25: Corrugated or Solid
76: Paper

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

Usage notes

—

TD1-06

187

Weight Qualifier

Required

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Required

Decimal number (R)

Min 1Max 10

—

Usage notes

—

TD1-08

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

LB: Pound

TD5

120

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-02

Identification Code Qualifier

Required

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Required

String (AN)

Min 2Max 80

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

REF

150

Detail > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
CM: Buyer's Credit Memo
MB: Master Bill of Lading

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

DTM

200

Detail > HL Loop > DTM

Current Schedule Delivery

OptionalMax use 10

—

Example

Variants (all may be used)

DTMShipped

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

067: Current Schedule Delivery

DTM-02

DTMCurrent Schedule Delivery

Date

Required

Date (DT)

CCYYMMDD format

—

DTM

200

Detail > HL Loop > DTM

Shipped

RequiredMax use 1

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

FOB

210

Detail > HL Loop > FOB

F.O.B. Related Instructions

OptionalMax use 1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

Min 2Max 2

—

N1 Loop

RequiredMax >1

220

Detail > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

240

Detail > HL Loop > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop > N1 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

HL Loop

RequiredMax 20000

010

Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

PRF

050

Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

PRF-04

Date

Optional

Date (DT)

CCYYMMDD format

—

TD1

110

Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/2

CTN: Carton

Part 2/2

25: Corrugated or Solid
76: Paper

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Required

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

LB: Pound

HL Loop

RequiredMax 20000

010

Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

P: Pack

MAN

190

Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

RequiredMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

—

GM: SSCC-18 and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

HL Loop

RequiredMax 20000

010

Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

LIN

020

Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required

If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required

If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required

LIN-02

Product/Service ID Qualifier

Required

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-03

Product/Service ID

Required

String (AN)

Min 1Max 48

—

LIN-10

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

LIN-11

Product/Service ID

Required

String (AN)

Min 1Max 48

—

LIN-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

CM: National Retail Merchants Association Color Code

LIN-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

LIN-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SM: National Retail Merchants Association Size Code

LIN-15

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

LIN-16

Product/Service ID Qualifier

Optional

Identifier (ID)

—

JP: Package Type Code

LIN-17