X12 855 Purchase Order Acknowledgment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgement (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of acknowledgment
- AD
- Acknowledge - With Detail, No Change
Identifying number for Purchase Order assigned by the orderer/purchaser
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Reference Identification Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Reference Identification Lifecycle
To specify identifying information
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The status of the order within the Dsco lifecycle.
- acknowledged
- The supplier has received the order
- completed
- The supplier has taken all necessary actions on the order
- created
- Order ready for Supplier to process
- received
- Order received by Dsco
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Address Information
To specify the location of the named party
Address information
First address line of Ship-To that should be displayed on the package address label and packing slip.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Ship-To City that should be displayed on the package address label and packing slip.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Ship-To State that should be displayed on the package address label and packing slip.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Ship-To Zip code excluding punctuation (hyphens) and blanks. Should be displayed on the package address label and packing slip.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
10-digit phone number + up to 6-digit extension formatted as (XXX)XXX-XXXX XXXXXX
Code identifying the type of communication number
- EM
- Electronic Mail
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Line item number on the PO.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
The expected cost of the item being ordered.
Max with format: 9999.99
Attention: The decimal place must be included.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
The Universal Product Code (UPC).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
Identifying number for a product or service
The European Article Number (EAN).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MG
- Manufacturer's Part Number
Identifying number for a product or service
The Manufacturer’s Part Number (MPN).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
dsco_item_id – The item_id assigned by Dsco for the given SKU.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
line_item_title – The title of the SKU being ordered. If the option to create unknown SKUs is enabled, this title will be used as the new SKUs title.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
line_item_consumer_price – The price that the retailer charged their customer for the given SKU. Format: 9999.99
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
line_item_personalization – Instructions for personalization.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
line_item_warehouse_code – Used in conjunction with the new Dsco Catalog Object which allows for quantities to be specified for multiple warehouses. If the Retailer wishes for the Supplier to ship from a specific warehouse, that specific warehouse’s warehouse code should be specified using this field. Since this is a line_item level field, each line_item_sku being ordered can specify a warehouse_code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
Retailer Item Identifier
- If provided by the retailer, this will be used to determine the item being ordered in lieu of the SKU. Suppliers can ignore this as this is utilized only by the retailer to map their internal identifier to the given item.
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Code specifying the action taken by the seller on a line item requested by the buyer
- IA
- Item Accepted
- IB
- Item Backordered
ACK04/ACK05 requested
Numeric value of quantity
Line Item Quantity from original Purchase Order or quantity being cancelled.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code specifying type of date or time, or both date and time
*Estimated ship date may not be accepted by your trading partner per their SLA terms. Please contact/confirm terms before using this field to avoid cancellations.
- 369
- Estimated Departure Date
Date expressed as CCYYMMDD
Estimated ship date may not be accepted by your trading partner per their SLA terms. Please contact/confirm terms before using this field to avoid cancellations.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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