X12 870 Drop Ship Order Status Report

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of a requirement forecast, an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of "reasons" relative to the status. This transaction set may also be used to update the supplier's scheduled shipment or delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RS: Order Status Information (869, 870)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 870: Order Status Report

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BSR

BSR Beginning Segment for Order Status Report

Required · Max use 1

To indicate the beginning of an Order Status Report Transaction Set

BSR-01 · 850 · Status Report Code · Required · Identifier (ID)

Code indicating the reason for sending the report

• 2: Prearranged Schedule or Agreement

BSR-02 · 847 · Order/Item Code · Required · Identifier (ID)

Code identifying a group of orders and items

• PP: Selected Orders - Selected Items

BSR-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BSR03 indicates a status report document number assigned by the sender.

Usage notes

Vendor's Reference Number

BSR-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BSR04 indicates the date of this report from the sender.

Detail

HL Loop Required Max >1

0100 Detail > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

0200 Detail > HL Loop > PRF

PRF Purchase Order Reference

Required · Max use 1

To provide reference to a specific purchase order

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

REF Internal Vendor Number Optional Max >1

Variants (all may be used)

Reason for ChangeVendor Order Number

0870 Detail > HL Loop > Internal Vendor Number > REF

REF Reference Information

Required · Max use 1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Trading Partner ID is used as the first priority, otherwise the Dsco supplier ID will be utilized.

REF Reason for Change Optional Max >1

Usage notes

See trading partner specific guides

Variants (all may be used)

Internal Vendor NumberVendor Order Number

0870 Detail > HL Loop > Reason for Change > REF

REF Reference Information

Required · Max use 1

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• TD: Reason for Change

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The cancellation reason for the order assigned by the Supplier. For example: 'Out of stock'.

REF-03 · 352 · Description · Optional · String (AN)

A free-form description to clarify the related data elements and their content

• order_cancel_reason: Order Cancel Reason
  Conditional

REF Vendor Order Number Optional Max >1

Variants (all may be used)

Internal Vendor NumberReason for Change

0870 Detail > HL Loop > Vendor Order Number > REF

REF Reference Information

Required · Max use 1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• VN: Vendor Order Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Vendor's internal order number assigned to this Ship-To.

HL Loop Required Max >1

0100 Detail > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

To identify dependencies among and the content of hierarchically related groups of data segments

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

• HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

• HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

• HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

• HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

• 0: No Subordinate HL Segment in This Hierarchical Structure.

PO1 Loop Required Max >1

1500 Detail > HL Loop > HL Loop > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Line item number on the PO.

PO1-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• PO102 is quantity ordered.

Usage notes

Quantity being cancelled.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

The expected cost of the item being ordered.

Max with format: 9999.99 (The decimal place must be included)

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 70

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• CB: Buyer's Catalog Number
• E6: Contract Transfer Reason Code
• EM: Equipment Identification Number
• EN: EAN/UCC - 13
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: GTIN 14-digit Data Structure
• UP: UCC - 12

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the Qualifier is 'UP': Universal Product Code (UPC)
When the Qualifier is 'EN': European Article Number (EAN)
When the Qualifier is 'IB': International Standard Book Number (ISBN)
When the Qualifier is 'UK': Global Trade Number (GTIN)
When the Qualifier is 'BP': Partner SKU
When the Qualifier is 'CB': Retailer Item Identifier
When the Qualifier is 'EM': Dsco Item ID
When the Qualifier is 'E6': Cancel Reason in Text Form

1600 Detail > HL Loop > HL Loop > PO1 Loop > SLN

SLN Subline Item Detail

Optional · Max use 100

To specify product subline detail item data

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN01 is the identifying number for the subline item.
• SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03 · 662 · Relationship Code · Required · Identifier (ID)

Code indicating the relationship between entities

• SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

• O: Information Only

SLN-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

line_item_original_order_quantity

ISR Loop Required Max >1

2100 Detail > HL Loop > HL Loop > PO1 Loop > ISR Loop > ISR

ISR Item Status Report

Required · Max use 1

To specify detailed purchase order/item status

ISR-01 · 368 · Shipment/Order Status Code · Required · Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

• If ISR01 specifies a date, ISR02 is required.

• IC: Item Canceled

ISR-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

ISR-03 · 641 · Status Reason Code · Optional · Identifier (ID)

Code indicating the status reason

Usage notes

See trading partner specific guides

• 030: Fraud
• 051: Vendor-Supplied Carrier Delay
• A03: Incorrect Address
• A05: Unable To Locate
• A06: Address Corrected - Delivery Attempt
• A07: Refused by Consignee
• A13: Other
• A58: Unable to Contact Recipient For Broker Information
• A80: Item or Service Not Available
• A82: Address Specified Does Not Match Account
• A83: Unauthorized or Invalid Action
• ABN: Abnormal
• B14: Missing Documents
• D01: Carrier Dispatch Error
• D30: Declined Services
• D50: Delayed
• IV1: Failed Material Returned for Repair
• MIN: Mental Incompetency
• POA: Power of Attorney
• RUN: Reason Unknown
• SOW: Shipment Overweight
• UCD: Unknown Cause of Delay
• W01: Out of Stock
• W05: Order Discrepancy
• W13: Product Allocation Exceeded

Summary

0100 Summary > CTT

CTT Transaction Totals

Optional · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

Total number of line items in the transaction set.

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ST*870*000020001~
BSR*2*PP*789123456*20200313~
HL*1*0*O~
PRF*11150439~
REF*IA*3286495~
REF*VN*ST01173~
REF*TD*Out of Stock*order_cancel_reason~
HL*2*1*I~
PO1**3*EA*5.5**SK*98989898~
ISR*IC**W01~
HL*3*1*I~
PO1**1*EA*5.5**SK*999999~
ISR*IC**W01~
SE*14*000020001~