X12 850 Purchase Order

X12 Release 4010

Delimiters

• Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• DS: Dropship
• NE: New Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

050 Heading > REF

REF Reference Identification

Optional · Max use >1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• CO: Customer Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• BD: Buyer Name or Department

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• BP: Paid by Buyer
• PC: Prepaid but Charged to Customer
• PS: Paid by Seller

150 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested
• 118: Requested Pick-up

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

If Transit Time Direction Qualifier (TD5-10) is present, then Transit Time (TD5-11) is required

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

• AE: Air Express
• H: Customer Pickup
• M: Motor (Common Carrier)
• T: Best Way (Shippers Option)
• U: Private Parcel Service

TD5-10 · 732 · Transit Time Direction Qualifier · Optional · Identifier (ID)

• CD: Calendar Days (Includes weekends and Holidays)

TD5-11 · 733 · Transit Time · Optional · Decimal number (R) · Min 1 Max 4

N9 Loop Optional Max 1000

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• PO: Purchase Order Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

300 Heading > N9 Loop > MSG

MSG Message Text

Optional · Max use 1000

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Loop Optional Max 200

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party
• SF: Ship From
• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Optional · Identifier (ID)

• CA: Canada
• US: United States of America (the)

Detail

PO1 Loop Required Max 100000

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• CA: Case
• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UA: U.P.C./EAN Case Code (2-5-5)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• MG: Manufacturer's Part Number

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• PI: Purchaser's Item Code

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

020 Detail > PO1 Loop > CUR

CUR Currency

Required · Max use 1

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

• CAD: Canadian Dollar
• USD: US Dollar

PID Loop Optional Max 1000

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

Summary

CTT Loop Optional Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

CTT-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

CTT-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• LB: Pound

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Purchase Order Sample from DOT Foods 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0137*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*013723*000000001*X*004010
ST*850*000000001
BEG*00*NE*351040-001**20170906
DTM*118*20170911
TD5****H
N9*PO*351040-001 
MSG*M for TH-07T & W for M-07M 26 plts T/L-TH for Mon 
MSG*if you have another truck 
MSG*PENNSAUKEN FOR IL 
MSG*Turn pallets sideways 
N1*SF*ABC COMPANY*9*0547328390000 
N3*5195 CENTRAL HIGHWAY 
N4*PENNSAUKEN*NJ*081094607*US
N1*BT*DOT FOODS, INC.*9*0256712560000
N3*P.O. BOX 192*1 DOT WAY 
N4*MT. STERLING*IL*623530192*US
N1*ST*DOT FOODS, INC.*9*0256712560103 
N3*P.O. BOX 192*1 DOT WAY 
N4*MT. STERLING*IL*623530192*US
PO1**120*CA*24.93**UK*10073321001213*UA*007332100121*MG*3010*PI*339980 
CUR*BY*USD
PID*F****JJF SPRTZL-SUP BKD 2.5 OZ 100-2.5 O 
PO1**400*CA*24.93**UK*10073321001169*UA*007332100116*MG*3014*PI*339982 
CUR*BY*USD
PID*F****JJF SPRTZL-KG SZ BKD 5Z 50-5 OZ 
PO1**270*CA*16.7**UK*10073321001152*UA*007332100115*MG*3085*PI*339984 
CUR*BY*USD
PID*F****JJF SPRTZL BITES 350-10 GR 
PO1**88*CA*27.05**UK*10073321071650*UA*007332107165*MG*7165*PI*390419 
CUR*BY*USD
PID*F****JJF PRET-PFLR TWSTD PZA 24-6.25 OZ 
PO1**88*CA*27.05**UK*10073321071674*UA*007332107167*MG*7167*PI*390421 
CUR*BY*USD
PID*F****JJF PRET-PFLR HOLLERIN JAL 24-6.25 
PO1**88*CA*27.05**UK*10073321071681*UA*007332107168*MG*7168*PI*390422 
CUR*BY*USD
PID*F****JJF PRET-PFLR SWT DRE CCHS 24-6.25 
PO1**72*CA*24.52**UK*10073321384408*UA*007332138440*MG*38440*PI*442216 
CUR*BY*USD
PID*F****JJF SBT-CUP LUIG ORG 4Z 96-4 FO 
PO1**105*CA*33.72**UK*10895599002163*UA*089559900216*MG*D412*PI*444740 
CUR*BY*USD
PID*F****JJF COND CNSG BGS 2-10 LB 
PO1**200*CA*21.39**UK*10073321310124*UA*007332131012*MG*31012*PI*461264 
CUR*BY*USD
PID*F****JJF SOFT PRET WHEAT RODS 180-1 OZ 
PO1**240*CA*25.12**UK*10073321301108*UA*007332130110*MG*30110*PI*462200 
CUR*BY*USD
PID*F****JJF SFPTZ RG SZ WHE 51% 100-2.2 OZ 
PO1**17*CA*17.07**UK*10073321384613*UA*007332138461*MG*38461*PI*464682 
CUR*BY*USD
PID*F****JJF LNA CHER IIC NAS 48-4 OZ 
PO1**120*CA*28.75**UK*00766000666249*UA*076600066624*MG*66624A*PI*566028 
CUR*BY*USD
PID*F****JJF K&S SPZ SIC FETA 24-6 OZ 
PO1**50*CA*24.93**UK*10074865587607*UA*007486558760*MG*2001402*PI*571734 
CUR*BY*USD
PID*F****SYS PRETZ KG 50-5 OZ 
PO1**144*CA*29.21**UK*10073321484467*UA*007332148446*MG*48446*PI*592843 
CUR*BY*USD
PID*F****JJF SORB C/ CY' BLRAS SWL 96-4.4 FO 
CTT*14*2002*30899.14*LB
SE*62*000000001
GE*1*000000001
IEA*1*000000001

Purchase Order Sample from DOT Foods 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231101*0137*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231101*013736*000000001*X*004010
ST*850*000000001
BEG*00*NE*346995-001**20170830
DTM*118*20170911
TD5****H
N9*PO*346995-001
MSG*Thurs for 2nd Mon 10T (TL)
N1*SF*ABC COMPANY*9*0547328390001
N3*5353 DOWNEY ROAD
N4*VERNON*CA*900580000*US
N1*BT*DOT FOODS CANADA, INC.*9*2035370220000~
N3*P.O. BOX 192*1 DOT WAY
N4*MT. STERLING*IL*623530192*US
N1*ST*DOT FOODS, INC.*9*2035991394301
N3*BAY 613-617 28TH ST NE
N4*CALGARY*AB*T2A4L6*CA
PO1**50*CA*29.46**UK*10073321001169*UA*007332100116*MG*3014*PI*339982
CUR*BY*CAD
PID*F****JJF SPRTZL-KG SZ BKD 5Z 50-5 OZ
PO1**91*CA*32.43**UK*10073321032958*UA*007332103295*MG*3295*PI*344086
CUR*BY*CAD
PID*F****JJF BAV BKY PRET-STX 72-2.4 OZ
PO1**42*CA*45.46**UK*10053493070415*UA*005349307041*MG*7041*PI*489682
CUR*BY*CAD
PID*F****JJF BRENDAS BST SWT DG BAV 40-7 OZ
PO1**48*CA*63.63**UK*10073321405301*UA*007332140530*MG*40530*PI*510540
CUR*BY*CAD
PID*F****JJF FUNNEL CAKE 8.5" 6-48 CNT
PO1**1*CA*27.94**UK*10073321573741*UA*007332157374*MG*4497957374*PI*649107
CUR*BY*CAD
PID*F****JJF PRETZ 12-10 OZ
CTT*5*232*3850.5*LB
SE*32*000000001
GE*1*000000001
IEA*1*000000001