Dick's Sporting Goods
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Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • Segment
  • * Element
  • > Component
EDI samples
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
summary
TDS
010
Total Monetary Value Summary
Max use 1
Required
CAD
030
Carrier Detail
Max use 1
Required
SAC Loop
CTT
070
Transaction Totals
Max use 1
Required
SE
080
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS
Voluntary Inter-Industry Commerce Standards; The EDI Standards maintained and utilized by the retail industry.

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

Example
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIG01 is the invoice issue date.
Usage notes

Invoice Date

BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22

Identifying number assigned by issuer

Usage notes

Vendor’s Invoice Number

BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Dick’s Purchase Order Number

BIG-05
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

Dick’s release against the purchase order

REF
050
Heading > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

The REF02 should contain the same value that is sent in the 850 Purchase Order under the REF02.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Dick’s Internal Vendor Number

N1 Loop
RequiredMax 1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Dick’s Store Number

N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use 1

To specify terms of sale

Example
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

Heading end

Detail

IT1 Loop
RequiredMax 200000
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

To indicate free goods, use a single zero (0) with code NC as the value in IT105

IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

Usage notes

This data element is only used to indicate free goods.

NC
No Charge
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Vendor UPC or EAN Code

IT1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VA
Vendor's Style Number
IT1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Vendor’s Style Number

PID Loop
RequiredMax 1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Description of Item

PID Loop end
PO4
100
Detail > IT1 Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example
Optional
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
CAD
030
Summary > CAD

Carrier Detail

RequiredMax use 1

To specify transportation details for the transaction

Example
CAD-04
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

Usage notes

SCAC

CAD-07
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CAD-08
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SAC Loop
OptionalMax 3
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

A060
Acid (Battery)
B560
Container Allowance
B581
Container Discount
C110
Deposit
D240
Freight
E350
Letter of Credit Processing
E740
New Store Allowance
E750
New Store Discount
E960
One-Time-Only Charge
G970
Small Order Charge
H090
Special Handling
I060
Ticketing Service
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Usage notes

Total Amount of Charge or Allowance

SAC Loop end
ISS Loop
OptionalMax 1
ISS
060
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

Example
ISS-03
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

Total Weight

ISS-04
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
ISS Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
    If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Number of IT1 segments present in the transaction set

SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00**00**12*0123456789 *ZZ*DICKSSG *060828*1035*U*00401*000000004*0*P*>
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD***5*20060905**20060928
IT1*1*120*EA*2.15**UP*715640437028*VA*R370BBKM
PID*F**** ORANGE GLOVES
IT1*2*336*EA*2.15**UP*715640437035*VA*R370BBKL
PID*F**** STRETCH GLOVES
IT1*3*192*EA*2.15**UP*715640437042*VA*R370BBKXL
PID*F**** WOOL GLOVES
IT1*4*108*EA*1.68**UP*715640445122*VA*R300IM
PID*F**** LEATHER GLOVES
IT1*5*312*EA*1.68**UP*715640445139*VA*R300IL
PID*F**** BLACK GLOVES
IT1*6*180*EA*1.68**UP*715640445146*VA*R300IXL
PID*F**** CAMO GLOVES
TDS*240120
CAD****RDWY***BM*8974563058
ISS***55.0*LB
CTT*6
SE*22*211356263
GE*1*211356263
IEA*1*000000004

Sample 2

ISA*00**00**12*0123456789 *ZZ* DICKSSG *060828*1035*U*00401*000000004*0*P*>
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD******20060928
IT1*1*120*EA*2.15**UP*715640437028*VA*R370BBKM
PID*F**** ORANGE GLOVES
IT1*2*336*EA*2.15**UP*715640437035*VA*R370BBKL
PID*F**** STRETCH GLOVES
IT1*3*192*EA*2.15**UP*715640437042*VA*R370BBKXL
PID*F**** WOOL GLOVES
IT1*4*108*EA*1.68**UP*715640445122*VA*R300IM
PID*F**** LEATHER GLOVES
IT1*5*312*EA*1.68**UP*715640445139*VA*R300IL
PID*F**** BLACK GLOVES
IT1*6*180*EA*1.68**UP*715640445146*VA*R300IXL
PID*F**** CAMO GLOVES
TDS*240120
CAD****RDWY***BM*8974563058
ISS***55.0*LB
CTT*6
SE*22*211356263
GE*1*211356263
IEA*1*000000004

Sample 3

ISA*00**00**12*0123456789 *ZZ* DICKSSG *060828*1035*U*00401*000000004*0*P*>
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD******20060928
IT1*1*3*CA*60**UP*987654321098*VA* Style Prepack A
PID*F**** Style Prepack Description
PO4*2*************8
TDS*18000
CAD****RDWY***BM*8974563058
ISS***55*LB
CTT*6
SE*13*211356263
GE*1*211356263
IEA*1*000000004

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