X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010VICS
- Voluntary Inter-Industry Commerce Standards; The EDI Standards maintained and utilized by the retail industry.
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Invoice Date
Identifying number assigned by issuer
Vendor’s Invoice Number
Identifying number for Purchase Order assigned by the orderer/purchaser
Dick’s Purchase Order Number
Reference Identification
To specify identifying information
The REF02 should contain the same value that is sent in the 850 Purchase Order under the REF02.
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Dick’s Store Number
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Price per unit of product, service, commodity, etc.
To indicate free goods, use a single zero (0) with code NC as the value in IT105
Code identifying the type of unit price for an item
This data element is only used to indicate free goods.
- NC
- No Charge
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Vendor UPC or EAN Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VA
- Vendor's Style Number
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Carrier Detail
To specify transportation details for the transaction
Standard Carrier Alpha Code
SCAC
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A060
- Acid (Battery)
- B560
- Container Allowance
- B581
- Container Discount
- C110
- Deposit
- D240
- Freight
- E350
- Letter of Credit Processing
- E740
- New Store Allowance
- E750
- New Store Discount
- E960
- One-Time-Only Charge
- G970
- Small Order Charge
- H090
- Special Handling
- I060
- Ticketing Service
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD***5*20060905**20060928
IT1*1*120*EA*2.15**UP*715640437028*VA*R370BBKM
PID*F**** ORANGE GLOVES
IT1*2*336*EA*2.15**UP*715640437035*VA*R370BBKL
PID*F**** STRETCH GLOVES
IT1*3*192*EA*2.15**UP*715640437042*VA*R370BBKXL
PID*F**** WOOL GLOVES
IT1*4*108*EA*1.68**UP*715640445122*VA*R300IM
PID*F**** LEATHER GLOVES
IT1*5*312*EA*1.68**UP*715640445139*VA*R300IL
PID*F**** BLACK GLOVES
IT1*6*180*EA*1.68**UP*715640445146*VA*R300IXL
PID*F**** CAMO GLOVES
TDS*240120
CAD****RDWY***BM*8974563058
ISS***55.0*LB
CTT*6
SE*22*211356263
GE*1*211356263
IEA*1*000000004
Sample 2
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD******20060928
IT1*1*120*EA*2.15**UP*715640437028*VA*R370BBKM
PID*F**** ORANGE GLOVES
IT1*2*336*EA*2.15**UP*715640437035*VA*R370BBKL
PID*F**** STRETCH GLOVES
IT1*3*192*EA*2.15**UP*715640437042*VA*R370BBKXL
PID*F**** WOOL GLOVES
IT1*4*108*EA*1.68**UP*715640445122*VA*R300IM
PID*F**** LEATHER GLOVES
IT1*5*312*EA*1.68**UP*715640445139*VA*R300IL
PID*F**** BLACK GLOVES
IT1*6*180*EA*1.68**UP*715640445146*VA*R300IXL
PID*F**** CAMO GLOVES
TDS*240120
CAD****RDWY***BM*8974563058
ISS***55.0*LB
CTT*6
SE*22*211356263
GE*1*211356263
IEA*1*000000004
Sample 3
GS*IN*0123456789* DICKSSG*20060828*103521*211356263*X*004010VICS
ST*810*211356263
BIG*20060828*512423**196002505
REF*IA*6750
N1*BY**92*0275
ITD******20060928
IT1*1*3*CA*60**UP*987654321098*VA* Style Prepack A
PID*F**** Style Prepack Description
PO4*2*************8
TDS*18000
CAD****RDWY***BM*8974563058
ISS***55*LB
CTT*6
SE*13*211356263
GE*1*211356263
IEA*1*000000004
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