Stedi maintains this guide based on public documentation from D&H . Contact D&H for official EDI specifications. To report any errors in this guide, please contact us.

X12 810 Vendor Invoice

X12 Release 4010

—

Delimiters

~ Segment
* Element
> Component

EDI sample

—

Sample

View the latest version of this implementation guide as an interactive webpage

https://www.stedi.com/app/guides/view/d-h/vendor-invoice/01GYCXCCNYM96EHB0A677M6RAN

Build EDI implementation guides at stedi.com

Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

IN: Invoice Information (810,819)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

810: Invoice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BIG

020

Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

—

Usage notes

—

Example

BIG-01

373

Date

Required

Date (DT)

CCYYMMDD format

—

BIG-02

Invoice Number

Required

String (AN)

Min 1Max 22

—

BIG-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

BIG-04

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

CUR

040

Heading > CUR

Currency

RequiredMax use 1

—

Usage notes

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

REF

050

Heading > REF

Reference Identification

RequiredMax use 12

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

N1 Loop

RequiredMax >1

070

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
EN: End User
RI: Remit To
ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

090

Heading > N1 Loop > N3

Address Information

RequiredMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

100

Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 3

—

N1 Loop end

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic

ITD-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

1: Ship Date
3: Invoice Date

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-05

351

Terms Discount Days Due

Required

Numeric (N0)

Min 1Max 3

—

ITD-06

446

Terms Net Due Date

Required

Date (DT)

CCYYMMDD format

—

ITD-07

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

ITD-08

362

Terms Discount Amount

Optional

Numeric (N2)

Min 1Max 10

—

ITD-09

388

Terms Deferred Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-12

352

Description

Required

String (AN)

Min 1Max 80

—

ITD-14

107

Payment Method Code

Optional

Identifier (ID)

Min 1Max 3

—

ITD-15

954

Percent

Optional

Decimal number (R)

Min 1Max 10

—

Heading end

Detail

IT1 Loop

RequiredMax >1

IT1

010

Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

—

Usage notes

—

Example

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

IT1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

IT1-02

358

Quantity Invoiced

Optional

Decimal number (R)

Min 1Max 10

—

IT1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

IT1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

IT1-06

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VP: Vendor's (Seller's) Part Number

IT1-07

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

IT1-08

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

BP: Buyer's Part Number

IT1-09

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

IT1-10

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)

IT1-11

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

IT1 Loop end

Detail end

Summary

TDS

010

Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

—

Usage notes

—

Example

TDS-01

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

TXI

020

Summary > TXI

Tax Information

RequiredMax use 10

—

Usage notes

—

Example

TXI-01

963

Tax Type Code

Required

Identifier (ID)

—

GS: Goods and Services Tax
—
PG: State or Provincial Tax on Goods

TXI-02

782

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

TXI-03

954

Percent

Required

Decimal number (R)

Min 1Max 10

—

SAC Loop

RequiredMax >1

SAC

040

Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

C350: Distributor Discount/Allowance
D240: Freight

SAC-05

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

SAC-09

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

SAC-10

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SAC-12

331

Allowance or Charge Method of Handling Code

Required

Identifier (ID)

—

01: Bill Back
02: Off Invoice
03: Vendor Check to Customer
04: Credit Customer Account
05: Charge to be Paid by Vendor
06: Charge to be Paid by Customer

SAC-15

352

Description

Required

String (AN)

Min 1Max 80

—

SAC Loop end

CTT

070

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Usage notes

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

080

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0426*U*00401*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231120*042615*000000001*X*004010~
ST*810*0001~
BIG*20160229*0212132359*20160223*917871L~
CUR*BY*USD~
REF*IA*0004948081~
N1*RI*BROTHER INT CORP~
N3*100 SOMERSET CORP~
N4*BRIDGEWATER*NJ*08807*US~
N1*BT*D & H DISTRIBUTING CO.*91*141889~
N3*2525 N SEVENTH ST~
N4*HARRISBURG*PA*171102511*US~
N1*ST*D&H DISTRIBUTING COMPANY*92*04~
N3*3701 S MINNEWAWA AVENUE~
N4*FRESNO*CA*93725*US~
N1*EN*D&H DISTRIBUTING COMPANY*92*04~
N3*3701 S MINNEWAWA AVENUE~
N4*FRESNO*CA*93725*US~
ITD*01*3*2*20160331*30*20160429*60*1515*20160429***Up to 04/29/2016 without deduction**350~
IT1*000001*12*EA*123.59**VP*DR400*BP*DR400*UP*012502525967~
IT1*000002*8*EA*415**VP*PPF4750E*BP*PPF4750E*UP*012502602835~
IT1*000003*24*EA*310**VP*PT9600*BP*PT9600*UP*012502602774~
IT1*000004*24*EA*7.72**VP*DK1201*BP*DK1201*UP*012502611639~
IT1*000005*24*EA*11.87**VP*DK1218*BP*DK1218*UP*012502613527~
IT1*000006*64*EA*5.65**VP*M231*BP*M231*UP*012502053736~
IT1*000007*12*EA*96.86**VP*DR620*BP*DR620RDU*UP*012502622291~
IT1*000008*24*EA*45.21**VP*TN210C*BP*TN210C*UP*012502622598~
IT1*000009*12*EA*14.24**VP*DK1209*BP*DK1209*UP*012502611653~
TDS*24363068~
TXI*GS*74.61*6~
SAC*A*C350***100*******02***COST OF GOODS ALLOWANCE~
SAC*C*D240***5742*******02***FREIGHT CHARGE~
CTT*101~
SE*32*0001~
GE*1*000000001~
IEA*1*000000001~

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.